HomeMy WebLinkAbout09. Approve Street Closure Permit for 5K for 5 King Run- 11-18-18iteM NO.
APPROVED 13Y
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY_ IL CITY MANAGER
FROM: OFFICE OF THE CITY MANAGER
JUDDY MONTENEGRO, MANAGEMENT ANALYST
DATE`: OCTOBER 9, 2018
That the City Council approve the Street Closure Permit Application submitted by the Downey
Police Officers Association and Friends of the Downey Police K9 Foundation for lane closures
on Columbia Way, Lakewood Boulevard, Bellflower Boulevard, and Congressman Steve Horn
Way for a "5K for 5 King Run," in honor of fallen Downey Police Officer Ricardo "Ricky" Galvez,
The Downey Police Officers Association and the Friends of the Downey Police K9 Foundation
wish to hold a special 5K event in memory of Officer Ricky Galvez. This would be the 3rd
Annual "5K for 5 King Run" and organizers of the event are requesting lane closures on
Columbia Way, Lakewood Boulevard, Bellflower Boulevard, and Congressman Steve Horn
Way. The event is scheduled for Sunday, November 18, 2018, from 6:00 a.m. to 11:00 a.m.,
and would begin and end at the Columbia Memorial Space Center.
In an effort to limit the use of public streets and lane closures, part of the event will take place
inside Downey Landing and The Promenade (see attached site map). Organizers of the event
have obtained permission from the property owners of these two locations, which will help limit
major street closures.
Specific lane closures would occur from 7:30 a.m. to 9:00 a.m. and would include:
• Closure of number two lane of northbound Columbia Way to Lakewood Boulevard
• Closure of number two and three lanes of northbound Lakewood Boulevard, from
Columbia Way to the Downey Landing traffic signal (number one lane would remain
open for the public)
• Closure of number two lane of southbound Bellflower Boulevard, until Congressman
Steve Horn Way, leaving the number one lane open for the public.
• Closure of westbound Congressman Steve Horn Way to Columbia Way.
To ensure the safety of participants and the general public, event organizers have secured
seven (7) volunteer sworn officers at identified locations for traffic control, as well as several
Public Works volunteers who will be on site to assist with lane closures. The two private
properties (Downey Landing and Promenade) will be staffed with additional volunteers to ensure
the safety of everyone.
The event will also host booths for the Downey Police Officers Association and Friends of the
Downey Police K9 Foundation, which will beset -up in the grass area next to the Columbia
Memorial Space Center. This area will also be used for registration and refreshments.
The City's Police, Fire, and Public Works departments have reviewedthe layout and logistics of
the event. The City's Emergency Preparedness Coordinator is convening all involved parties to
ensure an appropriate Event Action Plan is developed in case of an emergency the day of the
event.
CITY COUNCIL PRIORITIES
Fiscal Responsibility
Public Engagement
There is no fiscal impact associated with this item, as organizers have secured volunteers to
assist with the event.
ATTACHMENTS
EXHIBIT A —Application
EXHIBIT B — Map (Site plan)
EXHIBIT C —Insurance Certificate
CITY OF DOWNEY
11111 BROOKSHIRE AVENUE
DOWNEY, CA 90241
.1 i T TI REGULATION
----------------
Organization nsori vent Name
Contact Person
ga-M DIA -L Sea IT t.0 U(,H^ky(,
Business Phones
S -(DA= 90q -?011
Address /0911 rkoogsfff4t& vi cj0 Z I ,-I
Date of Parade: ®J _ f tart Ti e: Ck EndTime:
l
ROUTE (attach map *1
Parade Route Information Submitted to City Manager's Office on,
Date
Proposed Insurance to Provide General Public Liability Insurance Protection to City in the Amount
Requested ono ssion fres (attach list).
Date: Ci _Signature, ---------- _
........rz......�
FOR CITY USE ONLY
Police viDate,
osts Per Attached Report:
Public Works Review -Name', _ .Date:
Costs Per Attached Report:_
Other Dept. - fume. _ .v _. . - _ ... . ........... Date:
Traffic Impact - (Name: . n... _M Date:
INDEMNITY AGREEMENT
The undersigned, herein known as the "Applicant", understands and agrees that the app icant
shall assume all risk for loss, damage, liability, injury, cost, or expense that may occur during
as a result of 5�/, 'CoR, 1� ILLIQ6 -,— located
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The Applicant further agrees that in consideration of permission to use the property above,
Applicant will save, defend, protect, indemnify and hold the City of Downey, its employees,
agents, and volunteers free and harmless from any loss, claims, liability or damages of any kind
nature, and/or injuries to persons and property arising out of or resulting from the alleged acts or
omissions of the applicant, its employees, or its agents. I
The undersigned warrants that she/he has the legal allthbrity and capacity to sign this Agreement
on behalf of the organization listed below.
The undersigned has read, understands and will comply with the requirements of the City of
Downey.
Datee I - )4 -1 T
Signature of Applicant:
Mr. Gilbert A. Livas
11111 Brookshire Avenue
Downey, CA 90241
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ViTrZATIVIL619 i If a IMP If U.'MmILORN i FTOF =TITI* Z A Womqualfir
Way. As the final participants pass the lane closures, we would oPen them up
immediately to the public.
To ensure the safety of the participants, we will havo'i�ven volunteer sworn officers at
identified locations on the major roads to do Jracontrol. Several Public Works
volunteers will also be on hand to assist W16; lane closures. The interior of the private
7
property will be staffed with additional I olunteers to ensure the safety of everyone.
In planning the route, we identified areas on the property that would need to have
access to the public. As a result, the north and east side of the Downey Landing
(Starbucks and L.A. Fitness) will be able to remain open during the event by accessing
the parking lots from Stewart and Gray Road and Bellflower Boulevard. The Kaiser
Hospital will have access off of Imperial Highway and Bellflower Boulevard.
Ambulances will be able to use Apollo Way to access the emergency room. Please see
the attached map for further on the course.
The final thing we would like to request is to be allowed to utilize the grass space
around the Downey Space Center. We would have booths set up for our association
and foundation which are it 501 (c) non -profits. We would also allow businesses fro
the Landing and Promenade to participate at no additional charge. We would request
this space beginning at 6:00 a.m. for our registration and ending at 11:00 after runners
are allowed to have refreshments and visit vendor booths.
Sincerely,
Sd4'6Lou g h n e r
Treasurer
Friends of the Downey Police K9 Foundation
Officer
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W - Water Station
01.
K Insurance Group, Inc.
1712 Magnavox Way
Fort Wayne, IN 46804
Phone 1-800-328-2317
Fax 1-260-459-5502
Claims 1-800-237-2917
Quote Date .0911012018-1
ME
Are any of the following events/activities offered?
Activist rallies/marches/protests; Adventure Races; College or university
level championships events; Endurance races; Events involving animals
other than service animals; Events where the distance is more than 16
miles; Events with water activities or cycling activities; Full marathons
(distances greater than 16 miles); Glow runs, color runs and similar types
events or runs; Hiking events; Iron man events ; Mud runs/warrior
No
runs/zombie runs/obstacle course runs/urbanathons (competitions,
exhibitions or foot races that involve man-made obstacle courses, man-
made mud pits, man-made slippery slopes, wall climbs, or other similar
man-made obstacles); Political events; Professional sport events, try -outs
and training camps/clinics; Triathions/duathions.
Desired coverage dates (including setup and teardown-no more than 5 days
11/18/2018
allowed):
Does your event involve more than 3 days of walking/running activities?
No
In what state is the person/organization purchasing this coverage located?
California
Type of Event:
Run
Name of Event:
Sk for 5 king
Name of Location:
City of Downey
C [ty:
State:
Zip:
Distance of the race/event:
Does your event involve any animals other than service animals?
Is the event a professional sporting event, try -out or training camp?
Is this event a college or university level championship event?
Do you have any vendors at your event?
Do you require all "participants" and/or parents/guardians of minors to sign a
release/waiver?
Will alcoholic beverages be sold/provided at this event?
11111 Brookshire
Ave
Downey
California
90241
5K
No
No
No
No
No
Runners
Number of competitive/timed participants: 200
Number of non-competitive participants: 0
Total Number of Participants 200
M1overage & Limits
Each Occurrence: $ 2,000,000
General Aggregate (other than Products -completed Operations) $ 5,000,000
Products -completed Operations Aggregate:
Personal and Advertising Injury:
Damage to Premises Rented to You (Fire Legal Liability)`
Medical Expense (other than participants);
Legal Liability to Participants;
Medical Payments for Participants (excess- $100 deductible):
2,000,000
$ 2,000,000
$ 1,000,000
$ 5,000
$ 2,000,000
$ 25,000
Total Commercial General Liability re iu
Additional Coverages
r
Abuse, Molestation, Harassment or Sexual Conduct Defense Cost
Reimbursement
Do you want to add this coverage to the quote? No, Thank you
� f N kis
a
#
Terms & Conditionse
1. Any exposure changes that deviate Frorn the original enrollment Form must be reported in writing,
2, Premiums are 1000% fully earned and are non-refundable once the coverage begins,
3, Coverage will be effective upon receipt of the completed enrollment form and premium payment,
4Cancellation or changes must be reported prior to the scheduled start date of event, and
confirmed in writing for a refund or credit to be considered.
S. Commercial General Liability Broadening Endorsement:
Expected or intended bodily injury or property damage resulting from the use or
reasonable force to protect persons or property.
Non -owned Watercraft - extended U) 58 feet.
o Supplementary Payments - $2,500 bail bonds, $500 a day loss of earnings,
* Waiver of Flight of Recovery,
Bodily Injury definition expanded to Include mental anguish, mental injury, snook, fright,
humiliation, emotional distress or death resulting from bodily inju~y, sickness cr disease.
* namage to Premises Rented I.c You - the terra Fire is replaced wit'- fire, lightning,
explosion, smoke and leaks froran sprinklers.
Additional Coverage:
* Emergency Real Estate Consultant Fee -$25;000
o Identity Theft Exposure - $25,0(30
o Kr=y individual Repiace,,rie.rnt Cost - ,I50,000
o Lease Cancellation Moving Expense - $2,500
o Temporary Meeting Space - $25,000
o Terrorism Travel Reimbursement- $25,000
o Workplace Violence Counseling - $25,000
6, Acceptance of this quote confirms your desire to obtain liability insurance through the Sports,
Leisure and Entertainment Risk Purchasing Group, K&K deserves the right to decline any request
for coverage.
7. Coverage is contingent upon receipt of premium payment, No coverage will be deemed in effect
until premium is received by the company or their representative,
Premium subject to change if not completing purchase same day as quoting
This summary is not a contract of insurance. You must refer to the actual policy for complete Information
regarding coverage terms, conditions and exclusions, as they may change from one coverage period to
the next. Please remember that you will receive evidence of coverage immediately If purchased online.
You may request a copy of the full policy by submitting a written request.
Acceptance of this quote confirms your desire to obtain liability insurance through the Sports, Leisure
and Entertainment Risk Purchasing Group (where applicable). An RPG provides group purchasing power
for similar risks resulting in potential advantageous coverage terms, competitive rates, ris management
bulletins, and rewards for favorable group loss experience.
An RPG membership fee may be charged.
company for the purpose of defrauding the company. Penalties (may)* Include Imprisonment, fines
and denial of Insurance benefits. *Applies In ME Only.
Any person who Includes any false or misleading Information on an application for an Insurance policy
Is subject to criminal and civil penalties.
# Ilc I
Any person who knowingly and with intent to defraud or solicit another to defraud the insurer by
submitting an application containing false statement as to any material fact may be violating state
law.