HomeMy WebLinkAbout05. Execute Contract w-City of Montebello to Join Interagency Comm Interoperability System (ICI)t
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: OFFICE OF z ,
BY: CARL D. CHARLES, CHIEF OF POL[Coeo�
DATE: SEPTEMBER 25, 2018
REQUEST• JOIN INTERAGENCY COMMUNICATIONSINTEROPERABILITY
SYSTEM (ICI) AND PURCHASE ASSOCIATED EQUIPMENT FOR THE POLICE
DEPARTMENT
RECOMMENDATION
CouncilThat the City •: - the City Managerto execute • the City •1
Montebello to join the Interagency Communications Interoperability System (ICI) and
appropriate $190,000 fromMeasure S for- •- • costs and associated equipment.
7 • W
The Police Department currently opera es y use o t eir own in epen ent y operate ra io
system on channels for which the City holds the FCC licenses. The radio broadcasts are done
over a conventional analog VHF radio network. Due to antiquated equipment, the department has
d radio communication problems -.• a to the need for - - radio
REQUEST TO JOIN ICI & PURCHASE ASSOCIATED EQUIPMENT FOR THE POLICE DEPARTMENT
SEPTEMBER 25, 2018
PAGE 2
The second phase of equipment purchasing was authorized by City Council in June of 2018. This
phase included the purchase of five new dispatch radio consoles.
The final phase of the Police Department's radio project is selecting one of the two Los Angeles
County regional networks, connecting to the network and recording the radio transmissions. The
Police Department has had on-going dialogue and meetings with ICI and LA-RICS. Through this
process, the Police Department has determined that ICI would best meet our radio communication
needs.
If approved, our department would join the ICI network and agree to a 10 year contract with the
City of Montebello, which is a Network Cell for the ICI system and provides us the best regional
coverage. Our department is currently awaiting the equipment from phase two which will allow us
to switch over to ICI when the equipment is delivered and installed. As a result, the initial year will
begin when we are fully operational and continue through June 30, 2019.
The fees for the ICI system are charged in a subscription rate for each subscriber radio such as
dispatch consoles, and portable and mobile radios. Each year of the contract will see an increase
of one dollar per subscriber radio. The Police Department currently has 258 subscriber radios.
The initial year will be prorated from the month of the subscription commencement date and will be
due within 60 days. Following years will be due at the beginning of the fiscal year.
To connect to this radio system, the Police Department will use fiber optic lines to connect to the
main site in the city of Glendale. The only fiber optic lines available to the City would be through
Spectrum. The best pricing through Spectrum is through a five year lease. Redundant
connectivity to the city of Montebello is also needed to ensure dispatch maintains console priority in
the event the fiber optic lines go down. This redundancy connection ensures officer safety and
would be best accomplished through the use of a microwave. The Police Department has
researched and obtained quotes from several vendors to best meet our needs.
Due to the updated equipment that has been purchased, our department will need to update the
recording system for the radio transmissions. The Police Department has researched and
obtained quotes from several vendors to best meet our needs.
After this final phase, our department will have the best possible radio communications available to
support the sworn and non -sworn employees in their daily duties.
Fiscal Responsibility
Efficiency & Adaptability
Quality of Life, Infrastructure& Parks
Funding to join ICI, purchase associated equipment and pay for the initial year subscriber radio
fees and fiber optic lines would be funded through Measure S proceeds. After the initial year,
fees for the subscriber radios and fiber optic lines would be budgeted for by the Police
Department in its annual budget.
REQUEST TO JOIN ICI & PURCHASE ASSOCIATED EQUIPMENT FOR THE POLICE DEPARTMENT
SEPTEMBER 25, 2018
PAGE 3
ATTACHMENTS
Attachment A — Interoperable radio system agreement between the City of Montebello and the
City of Downey
Attachment Quote • •: optics
1:141111A -1� 1111111121411611 CKOIALL*-Ig 1 IR K&F-jkli Naga moil IV-&*] a Pie
WHEREAS, Member is a voting member of the Interagency Communications
Interoperability System Governance Board ("ICI System") and has built an infrastructure which
provides for a wide are interoperable radio network; and
WHEREAS, Member has the technical ability to host additional radio units which may
roam on its network; and
WHEREAS, Subscriber owns wireless communications systems and devices, which
consist of radios as specified in this Agreement and desires to use the network of Member; and
WHEREAS, Subscriber's Police Department provides policing services for .:..1• in the
City of Downey, • desires to use the Member radio system in the •
NOW THEREFORE, for good and valuable consideration, the receipt and adequacy of which is
expressly acknowledged, the Parties agree as follows:
1.0 PURPOSE
The purpose of this Agreement is to allow Subscriber to subscribe to Member's ICI
System radio network for its beneficial use, primarily for public safety purposes.
Subscriber will share radio frequencies with Member.
2.0 TERM
The term • this • shall commence • July 11 2018, subject to the Parties'
receipt of their respective City Council's approval, and shall continue thereafter until
June 30, 2028, unless sooner terminated. Either Party, upon one (1) year prior written
notice, may terminate any portion or all of the services agreed to be performed under
this Agreement with or without cause. After expiration of the initial term of this
Agreement, the Agreement will renew annually and automatically thereafter without
renewal action by the Parties' respective City Councils. This Agreement may be
terminated for cause for failure to cure default within thirty (30) days of receipt of written
notice thereof by the defaulting party, except in the event the default is for failure to pay in
which event the cure must be made within seven days. If the nature of the default is such
that more than thirty (30) days are reasonably required for its cure, then the defaulting
party shall not be deemed to be in default if it has commenced a cure within the 30 day
period and thereafter diligently prosecutes such cure to completion within no • than
ninety (90) days after receipt of written notice thereof.
2.1 Amending Terms: Although Section 2.0 above allows automatic term extensions
without formal (City Council) action, the Parties shall (pursuant to this Section and
Section 8.11 below) execute a mutually signed amendment if the Parties wish to extend
Interoperable Radio System Subscriber Agreement -
1
QUUMMMM
the term beyond June 30, 2028, change any fees reflected in Attachment B, or change
2ny terms of this Agreement.
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3.1 Initial Year: The Initial Year of system use by Subscriber begins when Subscriber is
fully operational on Member system and continues through the next June 30.
Subsequent years of system use are defined to occur each period from July 1 through
June 30 during the term of the Agreement.
3.2 Payment of Fees: In consideration of the materials and services set forth herein, upon
execution of this Agreement, Subscriber shall pay an annual fee to Member in the
amount speced in Attachment B. The Inal Year fee shall be prorated on a monthly
basis (rounded up to full months) from the month of the Subscription Commencement
Date through June 30, and shall be paid to Member within sixty (60) days of the
Subscription Commencement Date. The Subscription Commencement Date shall be the
date when Subscriber has beneficial use of the interoperable radio system. After the
Initial Year, Subscriber shall pay Member the annual fee on or before July 1 of each year
during the term of this Agreement. Subscriber shall remit payment of the fee within 30
days of being invoiced by Member.
The ICI Board of Directors governs ICI System roaming fees charged for the
Subscriber's radios. During the term of this Agreement, Member shall pay roaming fees
on behalf of the Subscriber.
4.1 Description of "Talkgroup"- A talkgroup is an assigned group on a trunked radi
system. Unlike a conventional radio which assigns users a certain frequency, a trun
system takes a number of frequencies allocated to the system. Then, the contr
channel coordinates the system so talkgroups can share these frequencies seamlessl
The purpose is to dramatically increase bandwidth. Many radios today treat talkgroup
as if they were frequencies, since they behave like such.
4.2 Use of Talkgroups: Member shall provide Subscriber use of up to ten (10) talkgroup
on the Member -trunked communications system as referenced in Attachment A, as ma
be amended from time to time. 11
4.3 [Intentionally /eft blank.]
4.4 Restrictions on Use of Talkgroups: Subscriber shall use only those talkgroups
assigned to Subscriber as agreed to in advance. Any use of talkgroups, by Subscriber
shall be in accordance with the rules and regulations of the Federal Communications
Commission and state and federal law.
4.5 Radio Equipment: Subscriber is responsible for the acquisition, maintenance and
repair of its subscriber radios and console equipment.
4.6 System Maintenance: If Subscriber notices system failures, significant transmission
interference, and other system problems that are not due to subscriber radios or console
equipment, then Subscriber shall promptly report these issues to Member in accordance
with a 24:7 procedure mutually agreed upon by the Member's Fire Chief an3
Subscriber's Police Chief. Member will provide restoration or repair to system to th
best of its abilities. Member shall make its best effort to provide Subscriber with th
came quality of radio system use as the Member's radio system.
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I a 19111MAL-40 ML -11 I roffj�$ 1INN I 6y I
6.0 LINIIT��T]IgN OF LIABILITN
0
To the maximum extent permitted by applicable law, in no event wl I Mern er,
System, or its affiliates, be liable for indirect, incidental, special, exemplary,
consequential damages whatsoever (including without limitation, damage for loss
profits, business interruption, loss of business information, or any other loss)arising o
of , or resulting from the services whether arising in tort (including negligence), contra
or any other legal theory, even if Member has been advised of the possibility of su 31
damages.
7.0 DISCLAIMER
The services provided pursuant to this Agreement are offered with no warranty. Use of
the products or services provided pursuant to this Agreement are at the Subscriber's
sole risk. MEMBER DOES NOT REPRESENT OR WARRANT THAT THE SERVICES
WILL MEET SUBSCRIBER'S REQUIREMENTS OR WILL BE UNINTERRUPTED,
SECURE OR ERROR-F2EE.
8.1 Successors: Each and every one of the terms, covenants, and conditions of this
Agreement shall inure to the benefit of and shall bind, as the case may be, not only the
Parties hereto but each and every one of the heirs, executors, administrators,
successors, assigns, and legal representatives of the Parties hereto.
2.2 Assignment: Neither party shall assign, transfer or sell any of its rights or
responsibilities under this agreement in any other capacity, without the express written
consent of the other Party, which consent shall not be unreasonably withheld. Any
assignment without such consent shall be void.
8.4 Force Majeure: If performance by either Party is prevented because of the occurrenc
of force majeure, act -of God, epidemic, fire, casualty, lockout, labor conditioi i
blackout, air raid, air raid alarm, act of public enemy, order or decree of any
governmental agency or tribunal, extraordinary delays, or other causes of similar nature,
such occurrences shall be considered a valid excuse of nonperformance or delay in the
performance by such Party hereunder, and in the event of such occurrence, such
suspension continuing until said event or occurrence terminates and the Agreement
shall be extended for a period equal to the duration of the suspension. If such
suspension continues for a period of one (1) year, this Agreement shall terminate.
8.5 Waiver; Remedies Cumulative: By • this Agreement, neither Party a v s an,
1 'ns
of the immunities provided by the Government Code or other applicable prooviisieo"
law. This Agreement is not intended to confer any legal rights or benefits on any perso
or entity • than the Parties to this Agreement.
8.6 Mitigation of Damages: In all situations arising out of the Agreement, the Parties sh
attempt to avoid and minimize damages resulting from the conduct of the other Party.
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8.7 No Waiver: A waiver by either Party of any breach of any term, covenant, or conditio
contained in this Agreement shall not be deemed to be a waiver of any subseque
breach of the same or any other term, covenant, or condition contained in thi:
Agreement whether of the same or different character.
8.8
• fees: If any action of law or in equity is brought to enforce or interpret th
terms of this Agreement, the prevailing Party shall be entitled to reasonable attorney' -
fees, costs, and necessary disbursements in addition to any other relief to which suc
Party may •_ -•'
8.9 Captions: The captions or headings in this Agreement are for convenience only and in
no other way define, limit •; describe the scope or intent of any provision • section of
the Agreement.
8.10 Authorization: Each Party has expressly authorized the execution of this Agreement o
its behalf and bind said party and its respective elected and appointed d official
administrators, officers, directors, divisions, subsidiaries, agents, employees, insuranc
carriers and any others who may claim through it to this Agreement.
8.11 Entire Agreement between Parties: This Agreement supersedes any other
agreements, either oral or in writing, between the Parties hereto with respect to
rendering of services, and contains all of the covenants and agreements between the
Parties with respect to said services. Modifications to the terms, scope of work and
additions or deletions to this Agreement will be effective only upon written approval
signed by authorized representatives of both Parties.
8.12 Partial Invalidity and Choice of Law: If any provision in this Agreement is held by a
court of competent jurisdiction to be invalid, void or unenforceable, the remaining
provisions will nevertheless continue in full force without being impaired or invalidated in
any way. This Agreement shall be governed by the laws of the State of California,
without regard to its conflict of laws principles.
50 scriDer Agreement
8.13 Notices: For the purpose of notifying or contacting the other Party relative to any matter
concerning this Agreement, a Party shall mail such notice to the Party to be notified,
addressed as follows:
Mqm_ber
Subscriber
Kurt Johnson, Assistant Fire Chief
Scott Loughner, Lieutenant
City of Montebello
City of Downey
600 North Montebello Boulevard
11111 Brookshire Avenue
Montebello, CA 90640
Downey, CA 90241
Tel: (323) 887-4510
Tel: (562) 904-2346
Fax: (323) 887-4502
1 Fax: (562) 904-2384
Any notice so delivered shall be effective upon the date of personal delivery or, in the case of
mailing, on the date of mailing. Either Party may change the specified person or address at
which it is to receive notices by giving ten (10) days' notice of such change to the other Party in
writing.
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eCIVIC, City Clerk
APPROVED i FORM
Yr I Abich bi cia, City Attorney
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Interoperable Radio System Subscriber Agreement
6
ATTACHMENT A
'NTEROPERABLE RADIO SYSTEM SUBSCRIBER AGREEMENT BETWEEN THE CITY OF
MONTEBELLO AND THE CITY OF DOWNEY
Up to ten (10) specific Talkgroups will be identifle and programm f
Police Department's subscriber radios. Modifications to Talkgroups and/or their use will be
negotiated in good faith between the Parties.
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Subscriber radios are handheld, mobile. dispatch consoles� two-way radios and associated
equipment owned or Used by Subscriber, programmed to be compatible with Member's radio
system. Pursuant to this Agreement, the Downey Police Department may operate subscriber
radios on the Member's radio system, and shall receive a unique radio identification called a
0
Subscriber ID from the Member.
ATTACHMENT B
I was] a Niel%,
Period
Initial year (or portion of year through June 30)
Year 2 (July 1 through June 30)
Year 3 (July 1 through June 30)
Year 4 (July 1 through June 30)
Year 5 (July 1 through June 30)
Year 6 (July'1 through June 30)
Year 7 (July 1 through June 30)
Year 8 (July I through June 30)
Year 9 (July 1 through June 30)
Year 10 (July 1 through June 30)
Fee Amount
130014, A*ri-a6txzT-ATrrrW
$36.00 per radio in use per month
$37M per radio in use per month
$38.00 per radio in use per month
$39.00 per radio in use per month
$40.00 per radio in use per month
r-717-72 =.
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The initial year fee shall be prorated from the Commencement Date through June 30th of the
following year.
The ICI System Board of Directors governs ICI System roaming fees charged for the
Subscriber's radios. During the term of this Agreement, Member shall pay roaming fees on
behalf of the Subscriber.
The total number of radios to become subscribers as of July 01 j 2018, is 258. This number will
be reconsidered annually prior to invoicing.
Splectrumo�
Customer Order
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thoseTHIS SERVICE ORDER ("Service Order"), is executed and effective upon the date of the signature set forth in the
signature block below ("Effective Date") and is by and between Charter Communications Operating, LLC on behalf of
operating r r providing t'-hereunderr' and Customer (as shownbelow) and is
governed by and subject to the Spectrum Enterprise Commercial Terms of Service posted to the Spectrum Enterprise
website, )eCin1111.0)[II/ (or successor url) or, if applicable, an existing services agreement mutually
executed by the parties (each, as appropriate, a "Service Agreement"). Except as specifically modified herein, all other
terms and conditions of the Service Agreement shall remain unamended and in full force and effect.
Account Executive: Gil Dheming
Phone: (818) 304-2342 ext:
Cell Phone: +1 8183042342
Fax:
Email: gil.dheming@charter.com
Business Name
DOWNEY POLICE
Federal Tax ID
Tax Exempt Status
******8227
Billing Address
Attention To:
10911 BROOKSHIRE AVE DOWNEY CA 90241
Billing Contact
Billing Contact
Phone
DPD SET Sergeant
4a2 904 2385
Authorized Contact
Authorized Contact
Phone
DPD SET Ser sant _
(562) 904-2385
Contact
Ernesto "
'r
Page 1 of 3
,,j1,, ('II.I, It. C'i 1 If I 1 Ill I II l it lit) I I:,
Order # 10562911
Customer Type: Existing Customer
Tax Exempt Certificate #
Account Number
Billing Contact Email Address
Authorized Contact Email Address
Technical Contact
Phone Technical Contact Email Address
- — -- (562) 904-2381 olatcdovrnrr...
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100 MBPS 0 TICAL ETHR INTRA
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do -not include taxes and fees
Spectrumoo,
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Page 2 of 3
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Electronic Signature Disclosure
3yslgnlng and accepting below you are acknowledging that you have i—read fand agree to the terms and conditions outfinedin this document.
-Aahorized Signature f6r Cwtorner
Printed Nerne Id'%W --------
n
Date Signed
, MI6 C11,41wi C4 mlt Pill I I lUlk 10111,
LI 161111 v.1 Cusinnukund
IF Corriftlerciane-FMN—Urb-dMIce aTa1TffffffRr
I I �Ip�J/ollllef I* ISe, spect[ I! rvice"), which are incorporated herein by this reference, with respect to any
service order(s) placed by Customer and accepted by Spectrum hereafter (each, a "r, which togethervIl this
agreement constitute the 'SqNi
tt by and between the Customer and Charter Communications Operating, is
behalf of those operating subsidiaries providing the service(s) hereunder ("Spectrum").
Spectrum Enterprise poht0ct Gil Dheming
12405 Powerscourt Drive
St. Louis, MO 63131 ;,T611ephOne' (818) 304-2342
II F -mail: gil.dheming@charter.com 'I
101
ARDAGREESTOULBU411LI11:31 Int I 11UL, 111GLITUIRU-ME AI THAI ION bI I 10cl
PROVIDES THAT THE PARTIES DESIRE TO RESOLVE ANY CONTROVERSY OR CLAIM ARISING OUT OF OR RELATING
TO THE SERVICE AGREEMENT THROUGH ARBITRATION; AND (2) BY AGREEING TO ARBITRATION, CUSTOMER IS
GIVING UP VARIOUS RIGHTS, INCLUDING THE RIGHT TO TRIAL BY JURY.
Customer: DOWNEY POLICE
---
Namrit
Title:
Date,
Enterprise Short Form v171213a CONFIDENTIAL Page 1 of I
0 2016Reserved
August 9, 2018
FMC31<1^
Nokia of America Corporation
customer Solutions Manager,
Phone Number:
Ernalk
WPKQMA
Phone Number,
EmaiL-
David Pearson
97Z-310.9269
david.pearsononokia.com
Mayank fmatia
818.746.7891
This Proposal is suhnidted pursuant to the ierrns and conditions of the existing general purchase agrearrient between Nokia ofAmenca
Corl,')oration and Citi ofDowney, Shouid noganeral purrhase agreernent exist, this Ptoposal is subrnitted pursuant to Nokia ofAmefica
Ca(puration standard terms and condilions for such items andlor senvivos as proposed hergin,
E -Mail POW nokia.order_jLo 12587(aln(Wa-com and reference the Proposal #on cover sheet.
IffiffrWOUTRTIM
1,01 950OMPR RadioMicrowavd Packet Radio 523,099.4
1.02�___-_ ' Antennalviate�rials �. ,.Antenna Materials $1,7043
HARDWARE/SOFTWARE . S24,803.7'
5,01 Warranty/Maintenance Service Years 1.5 $5,120
P -Mail PO to nmsia,order_now I2 7@nokilaacom and reference the ProposM # on cover sheet,
1. The budgetary planning pricing inOuddd above provided by Nokia of America Corporation is indicative only, solely to inform
City of Downey of Nokia of America Corporation's current estimate of prices for the relevant item(s) to enable City of Downey
to evaluate its potential interest.
2; The terms and conditions, including pldtfrcinR pricing, of the items provided under this Proposal or subsequent agreements
are subject to future negotiations and future agreement on the terms and conditions which would any sale, There are no
penalties, l quIdoted dom ayes or olher remedies associated with than es to the pricing.
3; Prices are valid for 60 days.
4, This pricing is vaUd only for the equipment, equipment features, and services oxpUcitly described within this proposal,
Any equipment item, equipment feature, install abon itern, or service not explicitly described in this bid is not included in this
pricing, and any addition of such will require a revised proposal with modified pricing, Pieose review all sections of this bid
carefully for details as to what this propclsM includes, and what assaaasafitions have been mode,
Nokia Proprietary/Cionfideoii.n=sl lwiformatlon 1 of 3
7. Typical equipment lead time Is approximately 8 weeks or sooner After Receipt of Purchase Order with valid frequencies
based on equipment availability. Lead time can be confirmed After Receipt of Purchase Order and order scheduling,
Nokia Proprietary/Confidential Information 2 of 3
Nokia Proprietary/Confidential Information 3 of 3
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Foothill Communicdons,
133 N. San Gabriel r
Pasadena, 91107
(626)744-9292
accounting@foothillcommunications.com
www.foothillcommunications.com
08/31/2018
Kenwood-ICI_Promo-VM5000 Dash, Mount UHF Hi (450-520
3 2,306.96 6,920.88T
MHz) 5W/40W KENOOD Control Head, Standard Mobile Mic,
Each portable/mobile license package includes: Multi Key AES
P25 OTAR, MDC-1200/GE-Star Signaling, OTAP (Over -the -
Air -Programming), GPS (requires GPS antenna for
mobiles),1024 channels, FIRESafe Command & FIRESafe First
Responder, Bluetooth, Man Down
08/31/2018
EF Johnson -8326000015-25z Only Disable Option for VM
3 0.00 O.00T
Series Radios
08/31/2018
Power Werx SS-30RM2 30 Amp Dual Unit Rack Mount
2 250.00 500.00T
Switching Power Supply
08/31/2018
Troy- FP-KETTK790-Kenwood TK -790 Remote Mount
3 50.00 150.00T
Face Plate
08/31/2018
Troy -Rack mount for troy face plates
3 75.00 225.00T
08/31/2018
Laird -8 -NO Kit Brass Mount with 17ft. RG58U stranded
3 18.09 54.27T
center, No Connector
08/31/2018
Laird-ANXUTA4502S3N-001=Ultra Phantom, 450-512MHz
3 50.00 150.00T
4.1di, Omni Antenna, White -Ultra Phantom Omnidirectional
Antenna
08/31/2018
FTL-L-Y-Installation of Radios and of Antennas into Rack
3 165.00 495.00
in the Radio room. Antennas will be installed on top of the racks
in the radio and not outside.
08/31/2018
Radio Programming @ $120.00 per Hour
1 120.02 120.02
Radios to be installed into existing racks in Radio Room. SUBTOTAL 8,615.17
Antennas to be placed inside of the radio and not run T(10% ®) 800.02
outside. Connection to Logging recorders is not included in
this quote.
a* DO NOT PAY — THIS IS AN ESTIMATE
Equipment, hardware and materials covered by
manufacturer's warranty if applicable.
Modifications or deviations from those prescribed above
Thank You For Your Business
ATTACHMENT D
requiring additional cost will be performed only upon
emalled/wriften direction and will incur charges over &
above the estimate.
accidents and vendor supply chains which are beyond ou
control. I
Accepted By Accepted Date