HomeMy WebLinkAbout04. Execute MOU w-LA Co METRO for Lakewood at Florence Intersection Imp ProjTO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL APPF?OtfED JE33
FROM:' OFFICE OF THE CITY MANAGER C1 ry MAIVAG,
BY: DELFINO R. CONSUNJI, P.E., DIRECTOR OF PUBLIC WORKS/CITY ENGINEER I
DATE- SEPTEMBER 25, 2018
0-
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That the City Council authorize the Gity Manager to execute:
1. A Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan
Transportation Authority (Metro) providing $4,925,000 in Measure R Grant funding for the
Lakewood Boulevard at Florence Avenue Improvement Project, Capital Improvement
Project'No. 19-07; and
2. Any amendments to the MOU as necessary in a form approved by the City Attornei
The City has determined that the proposed capacity enhancements and infrastructure
improvements at this intersection is beneficial to the City due to the need to accommodate the
projected 26% growth in traffic as well as preserve the infrastructure due to projected heavier
traffic loads at this intersectioti.
The estimated cost of completing the project, including environmental analysis, design and
preparation of plans, specifications and estimate (PS&E), utility relocation, right-of-way
acquisition and support; and construction, inspection and contract administration is $4,925,000,
This project Will include the following specific elements:
MOU with Metro for the Lakewood Blvd. at Florence Ave�
Intersection Improvement Project, CIP No. 19-07
September 25, 2018
• Acquisition of right-of-way at the southeast corner of the intersection and widening along
the east side of Lakewood Boulevard and north side of Florence Avenue to provide
double left -turn lanes in the southbound and northbound directions along Lakewood
Boulevard and an exclusive right -turn lane on Florence Avenue in the westbound
direction;
• Construction of decorative concrete crosswalks-,
• Relocation of overhead utilities;
* Construction of curb ramps, drive approaches and sidewalks;
• Modification of existing traffic signal-,
• Incidental striping and signing modifications.
The Lakewood Boulevard and Florence Avenue intersection is shown on the attached Project
Location Map (see Attachment A).
V
The City is now ready to initiate the environmental and design phases of the project. The
execution of the attached MOU with Metro (see attachment B) will provide the $4,925,000 in
Measure R funds from Metro to the City for this project. The funds will be made available to the
City on a reimbursement basis.
Upon execution of the attached MOU, the City will initiate the design and environmental phase
of the project by circulating a Request for Proposals (RFP) to procure the necessary
professional services. Construction is expected to begin in December 2020 and will be
completed in June 2021.
CITY COUNCIL PRIORITIES
Efficiency & Adaptability
Quality of Life, Infrastructure & Parks
OrM011104
ATTACHMENTS
Attachment A — Project Location Map
Attachment B
0
FTIP #: LAOG1515 Project: MR315.27
Subregion ID: 1-605/SR-91/I-405 Corridors "Hot Spots" FA# 920000000MR315.27
M.-Im.mmy-mm, ZJULe=. I
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This Funding Agreement ("FA") is made and entered into effective as of June 14, 2018
("Effective Date"), and is by and between the Los Angeles County Metropolitan Transportation
Authority ("LACMTA") and City of Downey ("GRANTEE") for Lakewood Blvd. at Florence Ave.
Intersection Improvements Project, LACMTA Project ID# MR315.27 and FTIP #LAOG1515
(the "Project"). This Project is eligible for fimding under Line 37 of the Measure R Expenditure
Plan.
N
WHEREAS, LACMTA adopted Ordinance #08-01, the Traffic Relief and Rail Expansion
Ordinance, on July 24, 2008 (the "Ordinance"), which Ordinance was approved by the voters of
Los Angeles County on November 4, 2008 as "Measure R" and became effective on January 2,
2009.
WHEREAS, the funding set forth herein is intended to fund Project Approval & Environmental
Document (PA&ED), Plans, Speccations and Estimates (PS&E), Right -of it
Construction of the Project.
WHEREAS, the LACMTA Board, at its April 26, 2018 meeting, programmed $4,925,000,
Measure R it to GRANTEE for PA&ED, PS&E,and Construction subject to th
terms and conditions contained in this FA; and
WHEREAS, the Funds are currently programmed as follows: $4,925,000 in Measure R Funds
in Fiscal Year (FY) 2017-2018. The total designated for PAED, PS&E, ROW, and Construction
of the Project is $4,925,000.
The terms and conditions of this FA consist of the following and each is *incorporated by
reference herein as if ftilly set forth herein:
Specific Terms of the FA
2. Part II — General Terms of the FA
3. AttdchfuentA — Project Funding
4. Aftachmenf t — Measure R Expenditure Plan Guidelines
5. Aftathme�iit 1341 — Expenditure Plan- Cost & Cash Flow Budget
6. AftkhMOIAL — Scope of Work
7. Ajtga�� — Project Reporting and Expenditure Guidelines
8. AttadIM91ff 10-1 — Monthly Progress Report
9. A
10. ent ProVram,1jFTIP*_h_=-
11. Aftadjmgntj — Bond Requirements
12. Any other attachments or documents referenced in the above docurnents
In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific
Terms of the FA and any attachments and the Specific Terms of the FA shall prevail over the
General Terms of the FA.
Rev: 12.06.16 1 Measure R Funding Agreement — Highways - General
LAOG1515
-•• ID: 1-605/SR-91/1-405 Corridors "Hot ••
IlillllI ■
WIN IWA
I N WITN E S S WH E RE 0 F, the parties have caused this FA to be executed by their duly
Ruthorized representatives as of the dates indicated below:
By:
Phillip A. Washington
Chief Executive Officer
MARY C. WICKHAM
County Counsel
By: Date:
pu
By:
Gilbert A. Livas
City Manager
APPROVED AS TO FORM:
By: A W
V Yvette M. Abich Garcia
City Attorney
By:
Maria Alicia Duarte, CMC
City Clerk
Date:
Date:
Date:
Rev: 12.06.16 2 Measure R Funding Agreement — Highways - General
LA1G1515 Project#: MR315.27
Subregion ID: 1-605/SR-91/I-405 Corridors "Hot Spots" FA# 920000000MR315.27
PART I
• CA
1. Title of the Project (the "Project"): Lakewood Blvd. at Florence Ave. Intersection
Improvement — Project Approval & Environmental Document (PA&ED), Plans, Specifications
and Estimates (PS&E), Right -of -Way, and Construction. LACMTA Project ID# MR315.27, FTIP
#LAOG1515.
WINEFOWW" "I
2.1 Programmed Funds for this Project consist of the following: Measure R Fund&
2.2 To the extent the Measure R Funds are available- LACMTA shall make to
GRANTEE a grant of the Measure R funds in the amount of $4,925,000 (the "Fund") for
theProject. LACMTA Board of Directors' action of April 26, 2018 granted the Measure
R Funds for the Project. The Funds are programmed over one year for Fiscal Year
FY • only.
d
3 This
• shall be paid • a reimbursement basis. GRANTEE must provide the
appropriate supporting documentation with the Monthly Progress Report and/or the Quarterly
Expenditure Report. •GRANTEE Funding Commitment, if applicable, must be spent in the
appropriate proportion to the Funds with each quarter's expenditures. LACMTA will withhold
five percent (5%) • eligible expenditures per • as retention pending an audit •
expenditures and completion • •r- • •
4. Attadiment A the "Project Funding,, documents all souxces of fimds programmed for
the Project as approved by LACMTA and is attached as Attadnnerit� A. The Project Funding
includes the total programmed funds for the Project, including the Funds programmed by
LACMTA and, if any, the GRANTEE Funding Commitment of other sources of fiinding. The
Project Funding also includes the fiscal years *in which all the funds for the Project are
programmed. The Funds are subject to adjustment by subsequent LACMTA Board Action.
5. Attacbment B.1 is the Expenditure Plan- Cost & Cash Flow Budget (the "Expenditure
Plan'). It is the entire proposed cash flow, the Budget and financial plan f�r the Pr-oject, which
includes the total souxces of all funds programmed to the Project, including GRANTEE and
other entity fiinding commitments, if any, for this Project as well as the fiscal year and quarters
the Project fimds are anticipated to be expended. GRANTEE shall update the Expenditure Plan
annually, no later than December 31, and such update shall be submitted to LACMTA's
Managing Executive Officer of Construction & Engineering in writing. If the LACMTA's
Managing Executive Officer of Construction & Engineering concurs with such updated
Expenditure Plan in writing, &AdIM!gnj B-1 shall be replaced with the new A44djfjkrft B41
setting forth the latest approved Expenditure Plan. Payments under this FA shall be consistent
with Attachment B-1 as revised from time to time. In no event can the final milestone date be
changed or amended by written concurrence by the LACMTA Managing Executive Officer of
Construction & Engineering. Any change to the final milestone date must be made by a fiffly
executed amendment to this FA.
Rev: 12.06.16 3 Measure R Funding Agreement — Highways - General
FTIP #: LAOG1515 Project: MR315.27
Subregion ID: 1-605/SR-91/1-405 Corridors "Hot Spots" FA # 920000000MR315.27
Rev: 12.06.16 4 Measure R Funding Agreement — Highways - General
LAOG1515
Subregion ID: 1-61 5 Corridors "Hot Spots"
I =11
I WITIJUNIT111311111#11VA IM
Officer or his/her designee and GRANTEE. Modifications that do not materially affect the
terms of this FA, such as redistributing Funds among existing budget line items or non-
material schedule changes must be formally requested by GRANTEE and approved by
LACMTA in writing. Non -material changes are those changes which do not affect the grant
amount or its schedule, Project Funding, Financial Plan, or the Scope of Work, including the
Work schedule.
Los Angeles County Metropolitan Transportation Authority
One Gateway Plaza
Los Angeles, CA 90012
Attention: Carlos Montez
LACMTA PROJECT MANAGER
MAIL STOP 99-22-9
PHONE (213) 922-7099
E-MAIL MontezC@metro.net
R -M
City of Downey
11111 Brookshire 1ve
Downey, CA 90241
Attn: Ed Norris
W', d I lil-wri py-(4inti
14. LACMTA anticipates it may need to avail itself of lower cost bonds or other debt, the
interest on which is tax exempt for federal tax purposes and/or Build America Bonds as
defined in the American Reinvestment and Recovery Act of 2009 or similar types of bonds
(collectively, the 'Bonds") to provide at least a portion of its funding commitments under this
Agreement to GRANTEE. GRANTEE shall ensure that the expenditure of the Funds
disbursed to GRANTEE does not jeopardize the tax -exemption of the interest, the Federal
subsidy payment or the tax credit, as applicable, as specified in the Bond Requirements
attached as Attadiment F to this Agreement. GRANTEE agrees to provide LACMTA with
progress reports, expenditure documentation, and any other documentation as reasonably
requested by LACMTA and necessary for LACMTA to ftdfill its responsibilities as the
grantee or administrator or bond issuer of the Funds. With regard to LACMTA debt
financing to provide any portion of the Funds, GRANTEE shall take all reasonable actions as
may be requested of it by LACMTA's Project Manager for the Project, to assist LACMTA in
demonstrating and maintaining over time, compliance with the relevant sections of the
Federal Tax Code to maintain such bonds tax status.
Rev: 12.06.16 5 Measure R Funding Agreement — Highways - General
FTIP #: LAOG1515 Project: MR315.27
Subregion ID: 1-605/SR-91/I-405 Corridors "Hot Spots" FA # 920000000MR315.27
PARTII
GEM.E.-R-41 TE -121
4111111 terminate upon
the occurrence of all of the following, unless terminated earlier as provided herein: (i) the
agreed upon Scope of Work has been completed; (ii) all LACMTA audit and reporting
requirements have been satisfied; and (iii) the final disbursement of the Funds has been made
to GRANTEE. All eligible Project expenses as defined in the Reporting and Expenditure
Guidelines "d�� P), incurred after the FA Effective Date shall be reimbursed in
accordance with the terms and conditions of this FA unless otherwise agreed to by the parties
in writing.
Should LACMTA determine there are insufficient Measure R Funds available for •the Project,
LACMTA may suspend or terminate this FA by giving written notice to GRANTEE at least
thirty (30) days in advance of the effective date of such suspension or termination. If a Proj-
f- r-•
pended or terminated pursuant to this section, LACMTA will not reimburse GRANTEE
a y costs incurred after that susgension or te-gui-taiov date. eyce-wt t:�*se_r*-qs_1
3. INVO CE BY GRANTEE
Unless otherwise stated 'in this FA, the Monthly Progress Report or the Quarterly Expenditure
Report, with supporting documentation of expenses, Project progress and other documents as
required, which has been pre -approved by LACMTA, all as described in Part II, Section 6.1 of
this FA, shall satisfy LACMTA invoicing requirements. Grantee shall only submit for payment
the LACMTA pre -approved Monthly Progress Report or Quarterly Expenditure Report Packets
to the LACMTA Project Manager at the email address shown in Part I and to LACMTA
Account Payable Department as shown below.
mail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. 0. Box 512296
Los Angeles, CA 90051-0296
All Voice ftiatOklalJnk�t Ontai t1k &RdWink ihh� h*
Re- LACMTA Project ID# MR315.71 and FA# FA920000000MR315.71
LACMTA Project Manager, Carlos Montez; Mail Stop 99-22-9
Rev: 12.06.16 6 Measure R Funding Agreement - Highways - General
LAOG1515 Project#: MR315.27
-• •; 05/SR 91/1-405 Corridors "Hot Spots" FA# 920000000MR315.27
4. USE OF FUNDS
4.1 GRANTEE shall utilize the Funds to complete the Project as described in
the Scope of Work and in accordance with the Reporting and Expenditure Guidelines and th-
f •
pecifications for use for the transportation purposes d•escribed in the ordinance.
4.2 Attachment C shall constitute the agreed upon Scope of Work between
LACMTA and GRANTEE for the Project. The Funds, as granted under this FA, can only be
used towards the completion of the Scope of Work detailed in Attachment C.
4.3 GRANTEE shall not use the Funds to substitute for any other funds or
projects not specified in this FA. Further, GRANTEE shall not use the Funds for any expenses
or activities above and beyond the approved Scope of Work t6chmerit C without an
amendment to the FA approved and signed by the LACMTA Chief Executive Officer or his
Designee. To the extent LACMTA provides GRANTEE with bond or commercial paper
proceeds, such Funds may not be used to reimburse for any costs that jeopardize the tax
exempt nature of such financings as reasonably determined by LACMTA and its bond counsel.
4.4 GRANTEE must use the Funds in the most cost-effective manner. if
GRANTEE intends to use a consultant or contractor to implement all or part of the Project,
LACMTA requires that such activities be procured in accordance with GRANTEE's
contracting procedures and consistent with State law as appropriate. GRANTEE will also
use the Funds in the most cost-effective manner when the Funds are used to pay "in-house"
staff time. GRANTEE staff or consultant with project oversight roles can not award work to
companies in which they have a financial or personal interest. This effective use of funds
provision will be verified by LACMTA through on-going Project monitoring and through any
LACMTA interim and final audits.
line" KI •doula!"JoIll
11r.109;(011t, 0 04JAILOYSIUS)
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Funds will be released on a reimbursement basis in accordance with 'invoices submitted in
support of the Monthly Progress and Quarterly Expenditure reports. LACMTA will make 0
disbursements electronically unless an exception is requested in writing. Reimbursements vi
Automated Clearing House (ACH) will be made at no cost to GRANTEE. GRANTEE must
complete the ACH form and submit such form to LACMTA before grant payments can be
made. ACH Request Forms can be found at
www.metro.net/projects—studies`/calLprojects/reLdocs.htm. GRANTEE must provide detaile
supporting documentation with its Monthly Progress and Quarterly Expenditure Reports.
GRANTEE Funding Commitment, if any, must be spent in direct proportion to the Funds
each quarter's payment.
Rev: 12.06.16 7 Measure R Funding Agreement — Highways - General
FTIP #: LAOG1515 Project #: MR315.27
Subregion ID: I-605/SR-91/I-405 Corridors "Hot Spots" FA # 920000000MR315.27
6. REPORTING AND AUDIT REQUIRE I ME S /PAYMENT ADIUSTMENTS
NMI,
the Project. If no activity has occurred during a particular quarter, GRANTEE Will still be
required to submit the Monthly Progress and Quartqfly��xpetiditute 9"its indicating no
dollars were expended that quarter. If a request exteo&$�0000 in j
single month, then GRANTEE can submit such an invoice once per month with supporting
documentatio-w..
6.2 LACMTA, and/or its designee, shall have the right to •'Induct audits of
the Project as deemed appropriate, such as financial and compliance audits, interim audits, pre-
award audits, performance audits and final audits. LACMTA will commence a final audit
within six months of receipt of acceptable final invoice, provided the Project is ready for final
audit (meaning all costs and charges have been paid by GRANTEE and invoiced to LACMTA,
and such costs, charges and invoices are properly documented and summarized in the
accounting records to enable an audit without further explanation or summarization
including actual indirect rates for the period covered by the FA period under review).
GRANTEE agrees to establish and maintain proper accounting procedures and cash
management records and documents in accordance with Generally Accepted Accounting
Principles (GAAP). GRANTEE shall reimburse LACMTA for any expenditure not in
compliance with the Scope of Work and/or not in compliance with other terms and conditions
of this FA. The allowability of costs for GRANTEE's own expenditures submitted to LACMTA
for this Project shall be in compliance with Office of Management and Budget (OMB) Circular
A-87. The allowability of costs for GRANTEE's contractors, consultants and suppliers
expenditures submitted to LACMTA through GRANTEE's Monthly Progress Reports and
Quarterly Expenditures shall be in compliance with OMB Circular A-87 or Federal Acquisition
Regulation (FAR) Subpart 31 and 2 CFR Subtitle A, Chapter II, Part 225 (whichever is
applicable). Findings of the LACMTA audit are final. When LACMTA audit findings require
GRANTEE to return monies to LACMTA, GRANTEE agrees to return the monies within thirty
(30) days after the final audit is sent to GRANTEE.
Rev: 12.06.16 8 Measure R Funding Agreement — Highways - General
FTIP #: LAOG1515 Project #: MR315.27
Subregion ID: I-605/SR-91/1-405 Corridors "Hot Spots" FA # 920000000 R315.27
6.7 When business ■ associated with the Project requires use • a
vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal
Revenue Service, as in icated in the United States General Services Administration Federal
Travel Regulation, Privately Owned Vehicle Reimbursement Rates,
6.8 GRANTEE shall be responsible for ensuring all contractors/
subcontractors for the Project comply with the terms of the Ordinance. GRANTEE shall
cooperate with LACMTA Audit Department such that LACMTA can meet its obligations
under the Ordinance.
6.9 GRANTEE shall certify each invoice by reviewing all subcontractor
costs and maintaining internal control to ensure that all expenditures are allocable, allowable
and reasonable and in accordance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A,
Chapter 11, part 225, (whichever is applicable) and the terms and conditions of this F.A.
Rev: 12.06.16 9 Measure R Funding Agreement — Highways - General
FTIP #: LAOG1515
�,ubregion ID: 1-605/SR-91/1-405 Corridors "Hot Spots"
Project#: MR315.27
&�,V.Wyal I&I
6.10 GRANTEE shall also certify final costs of the Project to ensure all costs
are in compliance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part
225, (whichever is applicable) and the terms and conditions of this FA.
6.11 In addition to LACMTA's other remedies as provided in this FA,
LACMTA may withhold the Funds if the LACMTA audit has determined that GRANTEE
failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds
owed to LACMTA in accordance with LACMTA audit findings) and /or is severely out of
compliance with other terms and conditions as defined by this FA, including the access to
records provisions of Part II, Section 6.
This is a one time only grant of the Measure R Funds subject to the terms and conditions
agreed to herein. This grant does not imply nor obligate any future funding commitment on
`'i, of LACMTA.
8.1 The obligation for LACMTA to grant the Funds for the Project is
subject to sufficient Funds being made available for the Project by the LACMTA Board of
DirOdciisIf such Funds are not m1a& available�ws anticipated from Meagure R Program
.4-11116
8.3 GRANTEE shall be responsible for any and all cost overruns for the
Project pursuant to Section 8.2.
8.4 GRANTEE shall be eligible for the Funds up to the grant amount
•- -/ Part I section 2 of this FA ect toth-Qioarf&s�g
Any Funds expended by GRANTEE prior to the Effective Date of this FA shall not be
reimbursed nor shall they be credited toward the GRANTEE Funding Commitment
requirement, without the prior written consent of LACMTA. GRANTEE Funding
Commitment dollars expended prior to the year the Funds are awarded shall be spent at
GRANTEE's own risk.
Rev: 12.06.16 10 Measure R Funding Agreement — Highways - General
U -TIP #: LAOG1515
Subregion ID: I-61 45 Corridors "Hot Spots"
8.5 If GRANTEE receives outside funding for the Project in addition to the
Funds identified in the Project Funding and the Expenditure Plan at the time this grant was
awarded, this FA shall be amended to reflect such additional funding. If, at the time of final
invoice or voucher, funding for the Project (*including the Funds, GRANTEE Funding
Commitment, and any additional funding) exceeds the actual Project costs, then the cost
savings shall be applied in the same proportion as the sources of fimds from each party to this
FA as specified in the Project Funding and both the Funds and GRANTEE Funding
Commitment required for the Project shall be reduced accordingly. LACMTA shall have the
jd& to use any cost savin s associated with the Funds at its sole discnktLv+-*go"1w-uA
limitation, programming the unused Funds to another project or to another grantee. If, at the
time of final voucher, it is determined that GRANTEE has received Funds in excess of what
GRANTEE should have received for the Project, GRANTEE shall return such overage to
LACMTA within 30 days from final voucher.
9.1 GRANTEE must demonstrate timely use of the Funds by-.
(i) Executing this FA within ninety (90) days of receiving forinal
transmittal of the FA from LACMTA, or by December 31 of the
first Fiscal Year in which the Funds are programmed, whichev-
r. -
date is later; and
(ii) Beginning Project Design, Preliminary Engineering -(PE) within
six (6) months from completion of environmental clearance, if
appropriate.
Expending Project Development or Right -of -Way costs (including
by deposit into a condemnation action) by the end of the second
(2nd )fiscal year following the year the Funds were first
programmed; and
(IV) Executing Contracts for Construction or Capital purchase within
twelve (12) months from the date of completion of design; and
(v) Delivering Work in accordance with schedule; changes to the
schedule will require an Amendment to Attachment C to reflect
updated milestone dates. Meeting the Project milestone due
dates as agreed upon by the LACMTA and GRANTEE in
iment C (Scope of Work) of this FA; and
(vi) Submitting the Monthly Progress and Quarterly Expenditure
Reports as described in Part 11, Section 6.1 of this FA; and
(vii) Expending the Funds granted under this FA for allowable costs
within five years or 60 months from July 1 of the Fiscal Year in
which the Funds are programmed, unless otherwise stated *in this
F.A. All Funds programmed for FY 2017-18 are subject to lapse by
June 30, 2022.
9.2 In the event that the timely use of the Funds is not demonstrated as
described in Part 11, Section 9.1 of this FA, the Project will be reevaluated by LACMTA as part
Rev: 12.06.16 11 Measure R Funding Agreement — Highways - General
LA1G1515
Subregion ID: I-61 5 Corridors ,Hot Spots"
I W-11UNIF111111TITITITIEVA I Mt
of its annual Recertification/Debbligation process and the Funds may be reprogrammed to
another project by the LACMTA Board of Directors in accordance with the Ordinance. In the
event that all the Funds are reprogrammed, this FA shall automatically terminate.
A Default under this FA is defined as any one or more of the following-. (i) GRANTEE fails to
comply with the terms and conditions contained herein; or (ii) GRANTEE fails to perform
satisfactorily or makes a material change, as determined by LACMTA at its sole discretion, to
the Expenditure Plan, the Scope of Work, or the Project Funding without LACMTA's prior
written consent or approval as provided herein.
11.1 in the event of a Defaultby GRANTEE, LACMTA shall provide written
notice of such Default to GRANTEE with a 30 -day period to cuxe the Default. In the event
GRANTEE fails to cure the Default, or commit to cure the Default and commence th-
i a.
0 -day period to the satisfaction of LACMTA, LACMTA shall have the following
remedies: (i) LACMTA may terminate this FA; (ii) LACMTA may make no further
disbuxsements of Funds to GRANTEE; and/or (iii) LACMTA may recover from GRANTEE any
Funds disbuxsed to GRANTEE as allowed by law or in equity.
11.2 Effective upon receipt of written notice of termination from LACMT1
GRANTEE shall not undertake any new work or obligation with respect to this FA unless s
directed by LACMTA in writing. Any Funds expended after termination shall be the sole
responsibility of GRANTEE.
11.3 The remedies described herein are non-exclusive. LACMTA shall have
the right to enforce any and all rights and remedies herein or which may be now or hereafter
available at law or in equity.
Rev: 12.06.16 12 Measure R Funding Agreement — Highways -General
FTIP #: LAOG1515 Project #: MR315.27
Subregion IDM-605/SR-91/I-405 Corridors "Hot Spots" FA # 920000000MR315.27
12.1 GRANTEE shall ensure that all Communication Materials contain
recognition of LACMTA's contribution to the Project as more particularly set forth in
"Funding Agreement Communications Materials Guidelines" available on line or from the
LACMTA Project Manager. Please check with the LACMTA Project Manager for the web
address. The Funding Agreement Communications Materials Guidelines may be changed
from time to time during the course of this Agreement. GRANTEE shall be responsible for
complying with the latest Funding Agreement Communications Materials Guidelines
during the term of this Agreement, unless otherwise specifically authorized in writing by the
LACMTA Chief Communications Officer.
12.2 For purposes of this Agreement, "Communications Materials"
include, but are not limited to, press events, public and external newsletters, printed
materials, advertising, websites radio and public service announcements, electronic media,
and construction site signage. A more detailed definition of "Communications Materials" is
Found in the Funding Agreement Communications Materials Guidelines.
12.3 The Metro logo is a trademarked item that shall be reproduced and
displayed inaccord4pte with specific These guidelines ahA logo files
including s6�1510 vector files will be av� through the LACMTA Project Manager.
12.4 GRANTEE shall ensure that any subcontractor, including, but not
limited to, public relations, public affairs, and/or marketing firms hired to produce Project
Communications Materials for public and external purposes will comply with the
requirements contained in this Section.
12.5 The LACMTA Project Manager shall be responsible fir monitoring
GRANTEE compliance with the terms and coriAl�s of this �9&66jj� GRANTEES fiflure to
comply with the terms of this Section shall be deemed a default hereunder and LACMTA sh]
have all rights and remedies set forth herein.
•-- """ ..
13.1 This FA, along with its Attachments, constitutes the entire
understanding between the parties, with respect to the subject matter herein. The FA shall not
'be amended nor ant, Drovis "- ,, - -h he if Nva . I I I 11 . . � . mod 1, i4lip
I �� Jill
I I I tole) 19101 ir! k C-14 lo I I Nice) ogra I op!] ITMIRT, FIR MI
13.2 GRANTEE is obligated to continue using the Project dedicated to the
public transportation purposes for which the Project was initially approved. The Project righ
ofway, the Project facilities constructed or reconstructed on the Project site, and/or Project
property purchased, excluding construction easements and excess property (whose
proportionate proceeds shall be distributed in an equal proportion of the grant to GRANTEE
Funding Commitment ratio), shall remain dedicated to public transportation use in the sami
Rev: 12.06.16 13 Measure R Funding Agreement — Highways - General
1-7Tip #: LAoG1515
-• ID: 1-605/SR-91/1-405 Corridors "Hot Spots"
I W-A-MY411111101111111035 1 ■' MA
proportion and •r and to the same extent as described in this FA. Equipment acquired as
part • the Project, including office equipment, vehicles, shall be dedicated to that use • th-
• •
onomic life cycle, • any extensions • that life cycle achieved by reconstruction,
rehabilitation, or enhancements. I
13.3 In the event that there is any legal court (e.g., Superior Court of the State
of •r • • Los Angeles, • the U.S. District Court for the Central District •
California) proceeding between the parties to enforce or interpret this FA, to protect or establish
any rights or remedies hereunder, the prevailing party shall be entitled to its costs and
expenses, including reasonable attorney's fees.
13.4 Neither LACMTA nor any officer or employee thereof shall be
responsible for any damage or liability occurring by reason of anything done or committed to
be done by GRANTEE under or in connection with any work performed by and or service
provided by GRANTEE, its officers, agents, employees, contractors and subcontractors under
this FA. GRANTEE shall fiffly indemnify, defend and hold LACMTA and its subsidiaries, and
its officers, agents and employees harmless from and against any liability and expenses,
including without limitation, defense costs, any costs or liability on account of bodily injury,
death or personal injury of any person or for damage to or loss of risk of property, any
environmental obligation, any legal fees and any claims for damages of any nature whatsoever
arising out of the Project, including without limitation: (i) use of the Funds by GRANTEE, or its
officers, agents, employees, contractors or subcontractors; (ii) breach of GRANTEE's
obligations under this FA; or (iii) any act or omission of GRANTEE, or its officers, agents,
employees, contractors • subcontractors in the performance • the • or the provision • the
services, in connection with the Project including, without limitation, the Scope of Work,
described in this FA.
13.5 Neither party hereto shall be considered in default in the performance of
its obligation hereunder to the extent that the performance of any such obligation is prevented
or delayed by unforeseen causes including acts of God, acts of a public enemy, and government
acts beyond the control and without fault or negligence of the affected party. Each party hereto
shall give notice promptly to the other of the nature and extent of any such circumstances
claimed to delay, hinder, or prevent performance of any obligations under this FA.
13.6 GRANTEE shall comply with and insure that work performed under this
FA is done in compliance with Generally Accepted Accounting Principles (GAAP), all
applicable provisions • -•' state, and • laws, statutes, ordinances, rules, -•
and procedural requirements including Federal Acquisition Regulations (FAR), and the
applicable requirements and regulations of LACMTA. GRANTEE acknowledges responsibility
for obtaining copies of and complying with the terms of the most recent federal, state, or local
raws and regulations, and LACMTA requirements including any amendments thereto.
13.7 GRANTEE agrees that the applicable requirements of this FA shall be
included in every contract entered into by GRANTEE or its contractors relating to work
performed under this FA and LACMTA shall have the right to review and audit such contracts.
Rev: 12.06.16 14 Measure R Funding Agreement - Highways - General
FTIP #- LAOG1515
Subregion ID: I-605/SR-91/1-405 Corridors "Hot Spots"
IWA-INIA1111111TITITINVAIMI
13.8 GRANTEE shall not assi2n this FA, or any part thereof, without prior
approval of the LACMTA Chief Executive Officer or his designee, and any assignment witho-Ul
said consent shall be void and unenforceable.
13.9 This FA shall be governed by CaUorma law. If any provision of this FA
is held by a court of competent jurisdiction to be m"valid, void, or unenforceable, the remaining
13.11 Implementation of any ITS project shall be consistent with the Regional
ITS Architecture. ITS projects must comply with the LACMTA Countywide ITS Policy and
Proc' edures adopted by the LACMTA Board of Directors including the submittal of a
completed, signed self -certification form. For the ITS policy and form, see
13.12 If any parking facilities are designed and/or constructed using the
Funds, GRANTEE shall coordinate with LACMTA parking program staff (see
www.metro.net for staff listing) in the planning, design and management of the facility and
shall ensure that its implementation is consistent with the LACMTA adopted parking policy.
For the parking policy, see
13.13 GRANTEE will advise LACMTA prior to any key Project staffing changes.
13.14 Notice will be given to the parties at the address specified in Part I,
unless otherwise notified in writing of change of address.
13.15 GRANTEE, in the performance of the work described in this FA, is not
a contractor nor an agent or employee of LACMTA. GRANTEE attests to no organizational
or personal conflicts of interest and agrees to notify LACMTA immediately in the event that
a conflict, or the appearance thereof, arises. GRANTEE shall not represent itself as an agent
or employee of LACMTA and shall have no powers to bind LACMTA in contract or
otherwise.
Rev: 12.06.16 15 Measure R Funding Agreement — Highways - General
n
FTIP #: LAOG1515 Project: MR315.27
FA # 920000000MR315.27
•.1 a I D
I i 11
�Mfflq M01111111RUMM - .63T&MI
Expenditure -Plan
To be eligible to receive Measure R revenues, an agency sponsoring a capital project or
program must by state law (AB 2321) submit an expenditure • that is acceptable to the
Los Angeles • Metropolitan Transportation Authority (LACMTA). Pursuant to this
law, LACMTA
• release Measure R • to capital project • program sponsors until
an expenditure plan containing the following elements is submitted, reviewed and deemed
satisfactory by LACMTA. LACMTA staff will request that an expenditure plan be submitted
before making a recommendation to the LACMTA Board to program funds to that project:
• The estimated total cost for each project • program and/or each project or program
activity;
b Funds other than Measure R that the project or program sponsor anticipates will be
expended on the projects and programs and/or each project or program activity;
• The schedule during which the project sponsor anticipates funds will be available for
each project and program and/or each project Or program activity; and,
• The expected completion dates for each project and program and/or project or progra
activity. I
ful-ITTIT
M��re R, the Long Range Tfauspomhon Plan, •....: • • County, an& the Los
Angeles Program (also a statutorily mandated
• as follows:
Rev: 11-1-14 1 FA Measure R Hwys Sub Attachment B
Measure R Expenditure Guidelines
FTIP #: LAOG1515 Project#: MR315.27
FA# 920000000MR315.27
o An annual schedule, in current dollars, of anticipated costs by the cost estimate
categories described above; and;
o The expected completion by month and year of project or program completion.
Below is an excerpt of AB 2321 (2008, Feuer), the state legislation that requires the
expenditure plan.
What AB 2321 (2008. Feuer) Saw About the Ewenditure Plan:
Section b (3) B
Rev: 11-1-14 2 FA Measure R Hwys Sub Attachment B
Measure R Expenditure Guidelines
Measure R Program - Funding Agreement Projects - FA.920000000MR315.27
Project Title: Lakewood Boulevard at Florence Avenue Intersection Improvement Project Project#:MR315.27
PROGRAMMED SOURCES OF FUNDS
FTIP #: LAOG1515 Project#: MR315.27
Subregion ID: I-605/SR-91/I-405 Corridors "Hot Spots Funding Agreement#: FA.920000000MR315.27
b"Mol • ••
PROJECT TITLE:
Lakewood Boulevard at Florence Avenue Intersection Improvement Project
PROJECT LOCATION
The project is located on Lakewood Boulevard at its intersection with Florence Avenue.
PROJECT LIMITS:
The project is located on Lakewood Boulevard at its intersection with Florence Avenue including
the approach and departure legs of the intersection up to a distance of 300 feet.
NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:
The purpose of this project into improve traffic circulation and mobility within the 1-605 Freeway
corridor by minimizing congestion along the Lakewood Boulevard and Florence Avenue
corridors.
PROJECT AC
Lakewood Boulevard serves as the main north -south thoroughfare in the city, providing access
to freeways and transit such as the 1-105 and 1-5 Freeways and Metro Green Line as well as
other major traffic generators (e.g., Stonewood_ Regional Mall, Kaiser Permanente, Coca-Cola
Bottling Facility, and the Los Angeles County Office of Education). Florence Avenue functions
as one of the major east -west arterial corridors within the city, providing access to the 1-710, 1-
605, and 1-5 Freeways as well as other major traffic generators (i.e., downtown Downey, the
Promenade, Coca Cola Bottling Facility, LA County office, etc.).Therefore, the proposed project
area, the Lakewood Boulevard at Florence Avenue intersection, currently accommodates an
average daily traffic (ADT) volume of approximately 72,000 vehicles per day (VPD) with existing
levels -of -service (LOS) of "E" and "F" during AM and PM peak hours, respectively. The traffic
volume at this intersection is expected to increase by 26% to approximately 91,000 VPD by year
2035. As such, it is expected that the LOS during AM and PM peak hours will remain at levels
"E" and "F" without improvements to the Intersection.
COMPONENT
•
PA/ED
$50,00
$225100 ;1
Support,•1
0
Capital
$290,001
Utility Relocation
$1,700j001
• •,Support$350,001
Construction Capitalb
1 111
TotalBudget
$41925,00@
Rev: 11.1.14 1 FA Attachment C
Scope of Work
FTIP #: LAOG1515 Project#: MR315.27
Subregion ID: I-605/SR-91/I-405 Corridors "Hot Spots" Funding Agreement#: FA.920000000MR315.27
SCOPE:
The Project features include, but are not limited to, the following:
Double left -turn lanes in southbound and northbound directions along Lakewood
Boulevard,
• Exclusive westbound right -turn lane on Florence Avenue,
• Right-of-way acquisition as necessary,
• Relocation of overhead utilities,
• Reconstruction of the intersection with a concreteintersection,
• Modification of traffic signal, and
• Incidental striping, signing and pavement markings.
I Preliminary Design — "Concept Report as Final Work Product:
Tasks to be performed include, but are not limited to, the following:
A. Retain the services of a consultant to conduct an operational analysis of the
intersection to determine the design parameters of the project (i.e., lane
configuration, traffic signal phasing, turn pocket lengths, intersection geometries,
etc).
B. Complete a comprehensive field visit at the project site to determine the
preliminary layout based on the parameters provided through the focused traffic
analysis. A concept plan will then be prepared.
C. Based on the concept plan, determine the right-of-way and utility impacts of the
proposed intersection widening.
D. Identify the right-of-way acquisition area and utility relocations necessary to
complete the project and show on the concept plan.
E. Conduct geotechnical investigations of the areas where street widening will occur
(east side of Lakewood Boulevard on the north and south sides of Florence
Avneue).
F. Pothole in order to locate the depths of any substructures which may have an
impact on the proposed design (i.e., placement of traffic signal poles).
G. Prepare and submit an Engineer's construction cost estimate for all
recommended improvements identified in the report.
H. Environmental Analysis:
Tasks to be performed include, but are not limited to, the following:
A. Define a complete and detailed project description and delineate project study
areas that will meet the needs of technical analyses and Initial Study/Mitigated'
Negative Declaration (IS/MND).
B. Conduct the required technical analysis for the project.
Rev: 11.1.14 2 FA Attachment C
Scope of Work
FTIP #: LAOG1515 Project#: MR315.27
Subregion ID: I-605/SR-91/I-405 Corridors "Hot Spots" Funding Agreement#: FA.920000000MR315.27
C. Prepare, following completion of appropriate technical analysis, an Administrative
Draft IS, consistent with CEQA Guidelines Appendix G, for review and approval
by the City.
D. Prepare the Draft IS and Draft MND for public circulation.
E. Prepare responses to public review of Draft and prepare a Final MND and submit
for review to the City.
F. Prepare an MMRP.
G. Coordinate with the City and prepare permit applications/notifications for the
Project as applicable.
H. Delineation of the Waters of the US will be conducted within the ESL if
applicable.
I. Prepare a final Tree report and map.
I Final Design — Plans, Specifications and Estimates (PE):
Tasks to be performed include, but are not limited to, the following:
A. Design the ultimate build out and ultimate improvement strategy for the project,
based on the City- reviewed "Summary Letter Report".
B. Prepare civil roadway plans for the required improvements, consistent with City
format. At a minimum, the plan set shall include Title Sheet, Site Plan, General
Construction Notes, Horizontal Control, Typical Sections and Details, Plan and
Profile, Drainage/BMP Structure(s) Details, Traffic Striping/Signage/Signal Plans,
Street Lighting/Electrical, and Median/Landscaping and Irrigation Plans.
C. Submittal of plan set shall be delivered at 60% and 90% complete and final (five
(5) sets per submittal). When project is complete, the Consultant shall provide
AutoCAD files for all plan sheets.
D. Prepare construction specifications consistent with City "format (SSPWC
Greenbook")APWA, current edition with updates.
E. Submittal of specifications shall be delivered to the City at 90% completeand
final stages. When project is complete, the Consultant shall provide a digital file
of specification package in Microsoft Word format.
F. Prepare an engineer's construction cost estimate based on the itemized quantity
take -off from the contract documents.
G. Submittal of the engineer's construction cost estimate shall be delivered to the
City at 90% complete and final in a spreadsheet format.
Ivo Project Management and Preparation of Periodic Updated Schedule,
Deliverables and Meetings:
Tasks to be performed include, but are not limited to, the following:
A. Meet as needed with the City to accomplish Project tasks as outlined. Meetings
expected between the Consultant and City, shall be and not be limited to: Project
Kick-off Meeting, presentation of "Summary Letter Report", and progress
meetings.
B. Provide periodic schedule updates on deliverables and meetings as changes to
original schedule occur or as needed based on the needs of the project.
V.
Rev: 11.1.14 3 FA Attachment C
Scope of Work
FTIP #: LAOG1515
Subregion ID: I-605/SR-91/I-405 Corridors "Hot Spots"
Right -of -Way.
Project#: MR315.27
Funding Agreement#: FA.920000000MR315.27
Right -of -Way Support
Tasks to be performed include, but are not limited, to the following:
• Prepare legal descriptions accurately describing the proposed right -of-way
takes,
• Conduct real estate appraisals to determine the fair market value and just
compensation for the proposed takes
• Prepare offer letters to the property owners,
• If the owners of the properties are not responding in a reasonable manner pursue
eminent domain in which a legal firm will be retained to represent the city's
interest.
Right -of -Way Capital
Tasks to be performed include, but are not limited to the acquisition of right-of-way
necessary for the completion of the project at the following locations:
• Arco Station
Chevron Station
The existing steel SCE utility pole located on the east side of Lakewood Blvd. north of
Florence Ave. will need to be relocated approx. 600 feet to the north and all overhead
SCE transmission lines will need to be undergrounded between the existing and
proposed steel utility pole locations. The City will coordinate the relocation of the steel
pole and undergrounding of the overhead transmission lines with the SCE Transmission
group early on in the process due to the unpredictable timeline for this project task.
ConstructionCapital/Construction.::. •
City of Downey expects to provide construction oversight, procure a consultant for
construction engineering support and management services. The Construction Manager
will be responsible for, at a minimum, the following tasks during the construction phase
of the project:
• Coordinate, review and approve all contractor submittals;
• Respond to Contractor requests -for -information (RFIs),
• Prepare and submit requests -for -quotations (RFQs) to Contractor,
• Review and approve Contractor's schedules,
• Review contractor's" certified payroll records for labor compliance and
ensure compliance with the Dept. of Industrial Relations (DIR)
requirements,
• Review and approve contractor invoices for payment,
• Review Contractor and approve contractor change orders,
• Ensure all materials testing is scheduled and completed as required,
• Meet with affected businesses during construction as necessary, and
• Prepare daily inspection reports and weekly statements of working days
Rev: 11.1.14 4 FA Attachment C
Scope of Work
FTIP #: OG1515
Project#: MR315.27
Subregion ID: 1-605/SR-91/1-405 Corridors "Hot Spots"
Funding Agreement#: FA.920000000MR315.27
Selected consultant shall meet as needed with the City to accomplish Project tasks as
outlined. Meetings expected between the consultant
and the City, shall include, but are
not limited to: pre -construction meeting,
construction progress meetings and preparation
of response to RlFls.
MILESTONES: The implementation schedule
for this
project will be as follows.
PARED START DATE COMPLETION DATE
Proposal Solicitation
Develop Solicitation Packa a
9-18
10-18
Solicitation ffe�nse�_
10-18
10-18
Evaluations
10-18
11-18
Selection
11-18
11-18
Ci Council A royal
12-18
12-18
Contract Award
12-18
12-18
Fully Executed Contract
12-18
1 -18
rianning
Planni
Prepare Concept Report
1-19
3-19
Prepare Feasibiljjy_Stud ...
3-19
4-19
Conduct field exploration
4-19
4-19
PreliminaryDesi n
Prepare Detailed Design Plans
5-19
6-19
Prepare Project Cost Estimate
6-19
6-19
Environmental Document
Prepare Environmental Document
Document Ty2e. IS/MND
3-19
5-19
Scqpinq
3-19
Technical Studies
3-19
--3-19
4-19
Draft Environmental Document
5-19
5-19
Final Environmental Document
6-19
6-19
Community Outreach
6-19
6-19
Secure Project A royal
6-19
6-19
PS&E
35%® PS&E
3-19
4-19
Geometric Drawings
_-Utilities
8-19
8-19
3-19
4-19
3-19
4-19
Prelimina cost Estimate
9-19
9-19
Civil Design
8-19
9-19
60%® PS&E
9-19
11-19
Right -of -Way �Ei neerinl
9-19
10-19
Prepare Project Cost Estimate
11-19
11_19
90%® PS&E
Civil Desi n Plans
12-19
3-20
Project specifications
2-20
3-20
Pro ect cost estimate
3-20
3-20
Submit Final PS&E
9-20
9-20
Rev: 11.1.14 5
FA Attachment C
Scope of Work
LAOG1515 Project#: MR315.27
Subregion ID: 1-605/SR-91/I-405 Com*dors "Hot Spots" Funding Agreement#: FA.920000000MR315.27
CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.
CONSTRUCTION
START DATE
COMPLETION DATE
Bid Solicitation
Deve!q Bid Pckac ie
6-20
7-20
-
Advertise
7-20
8-20
Open Bids
8-20
8-20
Bid Evaluation
9-20
9-20
Cit Council A royal
10-20
10-20
Contract Award
10-20
10-20
Fully Executed Contract
11-20
11-20
Pre -construction meeting
11-20
11-20
Notice -to -Proceed
12-20
12-20
Construction Support
Construction Man a ementflnspection
12-20
9-21
Best MaI�ement Practices (qMEs)
1-21
8-21
Excavation
Clear/Grub"
1-21
1-21
Survey
1-21
1-21
Sample borings
1-21
1-21
Grading
2-21
2-21
Compaction
3-21
4-21
Drainage
2-21
3-21
Asphalt
Asphalt concrete (AC) removal
2-21
4-21
A re ate base
5-21
5-21
As halt concrete
6-21
6-21
ARHM
7-21
7-21
Adjust manholes
8-21
8-21
Concrete
Form Work
3-21
3-21
Rebar Placement
3-21
4-21
Pole Placement
3-21
4-21
Pour curb and utter
3-21
3-21
Rev: 11.1.14
6
FA Attachment C
Scope of Work
IAOG1515 Project#: MR315.27
Subregion ID: 1-605/SR-91/I-405 Corridors "Hot Spots" Funding Agreement#: FA.920000000MR315.27
Rev: 11.1.14 7 FA Attachment C
Scope of Work
FTIP #: LAOG1515 Project: MR315.27
Subregion ID: 1-605/SR-91/1-405 Corridors "Hot Spots" Funding Agreement: FA.920000000MR315.27
Regional vicinity map
Rev: 11.1.14 8 FA Attachment C
Scope of Work
FTIP : LAOG1515 Project#: MR315.27
Subregion ID: I-605/SR-91/I-405 Corridors "Hot Spots" Funding Agreement #: FA.920000000MR315.27
0
FA Attachment C
Scope of Work
FTIP #: LAOG1515 Project#: MR315.27
Subregion ID: 1-605/SR-91/1-405 Corridors "Hot Spots" FA # 920000000MR315.27
FA ATTACHMENT D
PROJECT REPORTING & EXPENDITURE GUIDELINES
Quarterly Progress/ Expenditure Report (Ah4djbkb1PM is required for all projects. The
GRANTEE shall be subject to and comply with all applicable requirements of the funding
agency regarding project -reporting requirements. In addition, GRANTEE will submit a
quarterly report to the LACMTA at ACCOUNTSPAYABLE4!M���or by mail to
Los Angeles Metropolitan Transportation Authority, Accounts Payable, P. 0. it 512296,
Los Angeles, California 90051-0296. Please note that letters or other forms of
documentation may not be substituted for this form.
The Quarterly Progress/ Expenditure Report covers all activities related to the project and
lists all costs incurred. It is essential that GRANTEE provide complete and adequate
response to all the questions. The expenses listed must be supported by appropriate
documentation with a clear explanation of the purpose and relevance of each expense to
the project.
In cases where there are no activities to report, or problems causing delays, clear
explanation, including actions to remedy the situation, must be provided.
GRANTEES are required to track and report on the project schedule. LACMTA will
monitor the timely use of funds and delivery of projects. Project •-
-•• -•
eeported each quarter.
The Quarterly Progress/ Expenditure Report is due to the LACMTA as soon as possibl
after the close of each quarter, but no later than the following dates for each fiscal yeal
Quarter
July —September
October - December
January - March
April - June
November 30
February 28
May 31
August 31
Upon completion of the Project a final report that includes project's final evaluation must be
submitted.
Rev: 12.23.14 1 FA Local Attachment C Admin Guidelines
LAOG1515 • MR315.2
Subregion ID: 1-605/SR-91/1-405 C6rridors "Hot /• FA# 920000000MR315.21
1W.4U3QI010 11 D
* Any expense charged to the grant must be clearly and directly related to the project.
9 11 URR a 10 2 11 UiMbl%-O I Wel
1113UN-1101
Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and
necessary, consistent with established practices of the organization, and consistent with
industry standard of pay for work classification.
ExcessiveCost-. Any expense deemed "excessive" by LACMTA staff would be adjusted to
reflect a "reasonable and customary" level. For detail definition of "reasonable cost",
please refer to the Federal Register OMB Circulars A -87 Cost Pdncipals for Sta te and
Local Governments,- andA-122 Cost Ptincipals for N6� Organizations.
ineligible Expenditures: Any activity or expense charged above and beyond the approved
Scope of Work is considered ineligible.
Rev: 12.23.14 2 FA Local Attachment C Admin Guidelines
LACMTA
ATTACHMENT D-1
PROJECT TITLE:
U1111W.M 11111,11.4 111 111liza
GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO METRO PROJECT MANAGER
after the close of each month. Please note that letters or other forms
of documentation may not be substituted for this form, Refer to the
Reporting and Expenditure Guidelines (Attachment D) for further information,
DN 1: GENERALINFORMATIC
PROJECT TITLE:
FA #:
MONTHLY REPORT SUBMITTEb FOR: Month:_ Year: —4
Raw 11 1.14 19 FA Measure R Hwya Gen Attachment D-1 Monthly Progress Report
2. PROJECT COMPLETION
Based on the comparison of the original and actual project milestone schedules above, project is (select only one)
❑Ahead of original FA schedule
=on schedule per original FA schedule
❑Between 12-24 months behind original schedule
Fleas than 12 months behind original schedule
F—IMQro than 24 months behind original schedule
Rev 11 1,14 2. FA Measure R Monthly Hw s Gen Attachment D-1
y y Pro gress Report
LACMTA
ATTACHMENT D-1
PROJECT
I W06
Delia Wsud s,
Current Percent
LACMTAApproved Approved Expenditures > Completed By
F4 Mnmstr�nes - Project Budet Chan esBud et to Date Cost Variance Dollar_Aanount...
PLANNING
PA&ED
PS&E
ROW Support
ROW
CONSTRUCTION Support
,CONSTRUCTION
7, RISKMANAGIEWNTPLAN I PROR1 lI C3I6 _
This Risk Register shall include a listing of potential project risks. Identify project risks and provide a description of individual risk events or unplanned events that may
occur and the estimated outcome or impact to project scope, cost and schedule; provide a qualitative assessment of risk potential; identify risk mitigation strategies; and
provide recommendations or actions for responding to project risk. This section requires periodic updates as the project progresses and as risk events occur..
Risk Potential
Risk Cat2gory Risk Event JLovv)McgjUMtt12n Risk Miti ation Strafe jes
Environmental
Plannin ,
Design
ROW
Construction
Bid/Award
Third Pa
l
I certify that I am the responsible Project Manager orfiscal officer and representative of
and that to the best of my knowledge and belief the information
stated in this report is true and correct.
Signature Date
Rev 11 1;14 3 FA Measure R Hwys Gen Attachment D-1 Monthly Progress Report
GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
or submit by mail to:
Los Angeles County Metropolitan Transportation Authority
Accounts Payable
P. O. Box 512296
Los Angeles, California 90051-0296
after the close of each quarter, but no later than November 30, February 28,
May 31 and Au u st 31. Please note that letters or other forms
of documentation may not be substituted for this form. Refer to the
Reporting and Expenditure Guidelines (Attachment C) for further information.
Please itemize grant -related charges for this Quarter on Page 5 of this report and include totals in this Section.
LACMTA Measurerant
This uarter xenityr
1tention Amount
r
Net Invoice Amount (L ss
(Retention)
Funds Expended to Date (Include
'thisQuarter)
'Total Project Budget
'% of Project Budget Expended to
(Date
1Balance Remaining
Rev: 12.23.14 1 FA Measure R Hwys Gen Attachment D-2 Quarterly Report
SECTION 2: GENERAL INFORMATION
PROJECT TITLEt Lakewood Blvd at Florence Ave Intersection
FA : 920000000MR315.27
Fiscal Year: ®2014-2015
02015-2016 02016-2017
02017-2018
❑2018-2019 ❑2019-2020
Quarter: ®Q1: Jul - Sep
❑Q2: Oct - Dec
®Q3: Jan - Mar
Q4: Apr - Jun
DATE SUBMITTED:
LAC TA MODAL CATEGORY:
RSTI Pedestrian ❑Signal Synchronization
TDM Bicycle ❑Goods Movement
Transit
Name: Carlos Montez
LAC TA Project Manager Phone Number: 213 418-3241
E—mail: ii1C�r �ta[t°,rk
Contact Name: Ed Nor to
Job Title: Deut Director
Department: Public trlcs
Project Sponsor Contact
Project Manager Cit / A enc : Downey
Mailin2 Address: 11111 Brookshire Ave,-Down2y,; CA 90241
Phone Number. 562 904-7246
E-mail:
Rev: 12.23 14 2 FA Measure R Hwys Gen Attachment D-2 Quarterly Report
List all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration. DO NOT CHANGE THE
ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2 ND AND 3 RD COLUMNS ELO .
Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis for calculating any project
delay. If milestone start andlor end dates change from those stated in the Original FA Scope of Work, indicate the new dates under Actual Schedule below and re-
calculate the project duration. However, this does not change the original milestones in your FA. PER YOUR FA AGREEMENT, ANY CHANGES TO THE
PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE.
FA Milestones Original FA Schedule In Scope of Work Actual Schedule
Start Date End Date Start Date` End Date
Environmental Clearance
Design Bid & Award
Design
'Right -of -Way Acquisition
Construction Bid & Award
,Ground Breakin2 Event
Construction
'Ribbon Cutting Event
[:To:talProject Duration (Months)
. PROJECT COMPLETION
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one)
❑n schedule per original FA schedule ❑ Less than 12 months behind original schedule
Between 12-24 months behind original schedule ❑More than 24 months behind original schedule
B. as the project design started within 6 months of the date originally stateq in the FA?
i c
l_
Yes No Not Applicable
C. Was a construction contract or capital purchase executed within 9 months after completion of design / specifications?
1-1 Yes No Not Applicable
FA Measure R Hwys Gen Attachment C-1 Quarterly Progress Expenditure Report
Rev. 11.1.14
Rev: 12.23.14 3 FA Measure R Hwys Gen Attachment D-2 Quarterly Report
i IN
List tasks or milestones accomplished and progress made this quarter.
t ai�attenti n c�hedule delays. If delay Is for the same reaso
rt r,
10 to �
If project Is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay I
ic
10
as mentioned In previous quarters, please indicate by writing "Same as Previous Quarter".
-- --- 7-
s. AcTv4 qwlSro Ftesavt oELAY
ms i
If the project Is delayed (as described In #4), include action
have been, or will be, undertaken to resolve the delay.
Rev: 12.23.14 4 FA Measure R Hwys Gen Attadiment D-2 Quarterly Report
SECTION 4: ITEMIZED LISTING OF EXPENSES AND CHARGES THIS QUARTER
Note:
All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column
of the Itemized Listing (above).
Invoice Payment Information:
LACIVITA will make all disbursements electronically'unless an exception is requested in writing.
ACH Payments require that you complete an ACH Request Form and fax it to Accounts Payable at 213-922-6107,
ACH Request Forms can be found at www.metro,n t/calfforprojects,
Written exception requests for Check Payments sh uld be completed and faxed to Accounts Payable at 213-922-6107,
I certify that I am the responsible Project Manager or fiscal officer and representative of
and that to the best of my knowledge and belief the information
stated in this report is true and correct.
Signature Date
Name
Title
Rev: 12 23.14 5 FA Measure R Hwys Gen Attachment D-2 Quarterly Report
ATTACHMENT E
Los Angeles Metropolitan Transportation Authority
2017 Federal Transportation Improvement Program ($000)
Project Description: Lakewood Blvd. at Florence Avenue Intersection Improvements. Double left -turn lanes in the southbound
SCA G RTP PrWd
Siudyr�N(A
and northbound directions along Lakewood Boulevard. Exclusive westbound right -turn lane on Florence Avenue. Right of Way
is od0 Model #�
PM: Edwin Norrits - (562) 904-7110
acquisition as necessary. Relocation of overhead utilities. Reconstruction of the intersection with a concrete intersection,
Email: 6norKs@downeyca,orlg
modification of traffic signal and incidental striping, signage and pavement markings.
LS: N LS GROUP#:
Conformity Category:
System :Local Hwy Route: Postmile: Distance: Phase: Environmental Document/Pre-Design Phase (PAED) Completion Date 06/3012022
Lane # Extd: Lane X Prop: Impry Desc: Air Basin: SCAB
Envir Doe: INITIAL STUDY/NEGATIVE DECLARATION - CE
Toll Rate: Toll Coic Loc: Toll Method: Hov acs ag loc: Uza: Los Angeles -Long Sub -Area: Sub -Region: Gateway Cities
Beac"anta Ana
Area
CTIPS ID:
EA: PPNO:
Prooram Code: NCRH1 - INTERSECTION IMPROVEMENTS/CHANNELIZATION Slot) Loc:
PHASE PRIOR 16/17 17/18 18/19
19/20 20/21 21/22 BEYOND FROG TOTAL
PE
RW
CON
T4,
z j
MR20H Measure R 20% Highway PE $92
a
S182 $0 $0 $274
RW $119
$4,8117 $25 $0 $2,031
CON $0
$1 $2,388 $231 $2,620
TOTAL RW: $2.031 TOTAL COW $2,620
General Comment: NIA
Mdeling Comment: No significant change made
TCM Comment: No significant change made
Narrative:
Now Project
VR20H:
I- Add funds in 18119 in ENG for $92, ROW for $119
► Add funds in 19120 in ENG for $182, ROW for $1,887, CON for $1
W Add funds In 20/21 in ROW for $25, CON for $2,388
► Add funds in 21122 in CON for $231
iot'"1511 I �C�� _P Change reason:New project Total Cost
-ast Revised Amendment 17-50 - Submitted
$4925
Wednesday, June 13, 2018
FTIP * LAOC1515
Subregion ID: 1-605/SR-91/I-405 Corridors "Hot Spot!
ATTACHMENT F
ProR315.27
Funding Agreement
The provisions of thi's Attachment F apply only if and to the extent some or all of the Funds
are derived from LACMTA issued Bonds or other debt, the interest on which is tax exempt
For federal tax purposes and/or Build America Bonds as defined in the American
Reinvestment and Recovery Act of 2009 or similar types of bonds (collectively, the "Bonds").
GRANTEE acknowledges that some or all of the Funds may be derived from Bonds, the
interest on which is tax-exempt for federal tax purposes or with respect to which LACMTA
receives a Federal subsidy for a portion of the interest cost or the investor receives a tax
credit. GRANTEE further acknowledges its understanding that the proceeds of the Bonds are
subject to certain ongoing limitations relating to the use of the assets financed or provided
with such proceeds ("Project Costs" or "Project Components") in the trade or business of
any person or entity other than a governmental organization (any such use by a person or
entity other than a governmental organization is referred to as "Private Use"). Private Use
will include any sale, lease or other arrangement pursuant to which a nongovernmental
person or entity receives a legal entitlement of a Project Component and also includes
certain agreements pursuant to which a nongovernmental person Will operate or manage a
Project Component. Each quarterly invoice submitted by GRANTEE to reimburse prior
expenditures (or to be received as an advance) shall provide information regarding the
specific Project Costs or Project Components to which the Funds which pay that invoice will
be allocated and whether there is or might be any Private Use associated with such Project
Costs or Project Components. GRANTEE will, for the entire time over which LACMTA's
Bonds or other debt remains outstanding, (1) notify and receive LACMTA' s approval prior
to entering into any arrangement which will or might result in Private Use and (2) maintain
records, including obtaining records from contractors and subcontractors as necessary, of all
allocations of Funds to Project Costs or Project Components and any Private Use of such
Project Costs or Project Components in sufficient detail to comply and establish compliance
with Section 141 of the Internal Revenue Code of 1986, as amended (the "Code"), or similar
code provision then in effect and applicable, as determined by the LACMTA in consultation
with its bond counsel.
GRANTEE will designate one or more persons that will be responsible for compliance with
the obligations described in this Attachment F and notify LACMTA of such designations.
Rev: 04.01.15 1 FA Measure R H Gen Attachment F
Bond Requirements