HomeMy WebLinkAbout08. Adopt Reso Authorizing Destruction of Certain Obsolete Police Dept RecordsAPPROVED f3y
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCILCITY MANAGER
FROM: OFFICE OF THE CITY MANAGER
BY: CARL D. CHARLES, CHIEF OF POLIOF-�
DATE: SEPTEMBER 11, 2018
SUBJECT: RESOLUTION AUTHORIZING DESTRUCTION OF CERTAIN
OBSOLETE POLICE DEPARTMENT RECORDS
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE
POLICE DEPARTMENT
811�-11011
The attached Resolution authorizes the destruction of certain obsolete Police Department
Public records. It has been prepared in accordance with the Citywide Records
Management Program and retention schedule adopted by the City Council on June 9, 199
and pursuant to Government Code Section 34090. 1
As indicated on Exhibit "A" attached, the City Clerk has certified that these records are no
longer required by the City and are in compliance with established retention requirements
The City Attorney has concurred in this certification. Exhibit "B" identifies and lists the
department records that are eligible for destruction
The adoption of this Resolution will eliminate t e cost o storing and maintaining these obsolej
records.
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING
THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE POLICE
DEPARTMENT.
WHEREAS, the attached Resolution authorizes the destruction of certain obsolete
Police Department public records. It has been prepared in accordance with the Resolution, City
Wide Management Program Records Retention Schedule as it pertains to Police Protection and
Services Documents; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above Citywide Records Management Program in the City Attorney has
concurred in the certification; and
WHEREAS, the Chief of Police has requested and authorized certain obsolete Police
Department records as listed on Exhibit "B" attached hereto to be destroyed and the City
Attorney has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the
City of Downey Citywide Records Retention Policy under this Resolution, the City Council
hereby authorizes and approves the destruction of the obsolete Police Department records as
listed on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
SEAN ASHTON, Mayor
MARIA ALICIA DUARTE, CMC
Deputy City Clerk
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 11TH day of September, 2018, by the vote,
to wit:
AYES:
Council Members:
NOES:
Council Members:
ABSENT:
Council Members:
ABSTAIN:
Council Members:
MARIA ALICIA DUARTE, CMC
Deputy City Clerk
9j:&i9Z1119i11 IS
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Department Director Department Date4_
retention requirements, and I consent to their destruction.
City Clerk Date
I consent to the destruction of the above-described records.
y Date
I HEREBY CERTIFY THAT the destruction of the records described on Exhibit B attached hereto was
approved by the City Council of the City of Downey, California, at the Regular Meeting held on,
– by City Council Resolution No. andthatby
said Resolution the Department Director (or designee) was authorized to destroy the records.
City of Downey
&—y Clerk State of California Date
CERTIFICATION OF DESTRUCTION BY CITY
I HEREBY CERTIFY THAT pursuant to the foregoing authority, the described records on Exhibit 13
attached hereto were destroyed at —on
City Facility Date
Signature & Title Date
City Staff Member Supervising Destruction
BOXIFILE #
DESCRIPTION O CONTENTS
1
iiiiiiiiiiii IMPOSE 11,1111 111 11 IN III III I I
Carry Concealed Weapon Permits (CCW permits) - Approved 2009 (with 2011
expiration date)
2
Carry Concealed Weapon Permits (CCW permits) - Denied 2011, 2014
3
AucTio recordings or tapes (CAWMMS) ecordings of telep one an--r a-di o
communications dis atch tapes CAD - 2014, 2015
4
Field Investigation Cards - 2015, 2016, 2017
5
NCIC Validations -2012, 2013, 2014
Discipline Notices/ Written Reprimands - 2009, 2010, 2011, 2012
6
7
Officer Involved Traffic accident report - 2010, 2011, 2012
Mobile Audio Recordings (MAV) that are not evidence - 2012, 2013, 2014
8
9
Crime Reports for all felonies and misdemeanors (hard copies) scanned into the
Department's New World Computer System for years 2010, 2011 and 2012
10
Repossession notices - 2017
11
Private Party Impound Reports - 2017
12
Background File/ Recruitment Files (Police Employees) Unsuccessful - 2010,
2011, 2012, 2013, 2014
13
PAS Device Calibration logs =2010,2011, 2012, 2013
14
Ride a long waivers - 2013, 2014, 2015
Traffic control: radar calibration records - 1984, 1985, 1986, 1987
15
Internal Affairs investigations - 2010, 2011, 2012
16
Pitchess Motion notifications -2006,2007, 2008, 2009, 2010, 2011, 2012
17
Total Boilesto be Destroyedi e' -
c � • i � i •"' i-�fl
-
18
Range qualifications -2005, 2006, 2007, 2008, 2009, 2010, 2011, 2012, 2013,
2014
19
Officer involved Traffic accident report - 2010, 2011, 2012
20
Pawn slips- 2015
Jail in custody rosters, logs and inspections - 2006, 2007, 2008, 2009, 2010,
21
2011, 2012, 2013, 2014
Jail in -custody rosters, monthly count - 2006, 2007, 2008, 2009, 2010, 2011,
22
2012, 2013, 2014
23
UCR Crime stats - 2007, 2008, 2009, 2010, 2011, 2012, 2013
24
Business Permits -2011, 2012
25
NCIC Validations- 2012
26
Payroll timesheets, over time slips -2012
27
Special Billings= 2008, 2009, 2010, 2011, 2012
28
POST Training documents - 2011, 2012
29
Employee performance evaluations - 2009, 2010, 2011, 2012
30
Personnel evaluations- 2009, 2010, 2011, 2012
31
Sex offended registrants: All deceased (various years)
32
Narcotics registrants - 2011, 2012
Arson registrants - Deceased registrants, various years
33
34
Total Boxes/Files o be Destroyed Ths, Page,