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Home My WebLink About08. Approve Agrmt w-Cintas for PW Maint & Utilities Uniform SvcIts No. APPROVED 13Y CITY MANAGER TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: OFFICE OF THE CITY MANAGER BY: DELFINO R. CONSUNJI, P.E., DIRECTOR OF PUBLIC WORKS/CITY4W;1! R DATE: AUGUST 28, 2018 F-3 0 DJ W-3 0 11111,111914 19 14;1&1 IF-Mliffil il, I IM61 V Ji 11614 3TA 104 That the City Council: 1. Approve the Facilities Solutions Agreement with Cintas Corporation in the not -to - exceed amount of $20,390 annually for uniform rental and laundering services; and 2. Authorize the Mayor to execute the agreement in a form approved by the Cii Attorney. The City of Downey is a member of the U ' S. Communities Government Purchasing Alliance (U.S. Communities). U.S. Communities' cooperative contract purchasing leverages the national purchasing power of more than 90,000 member public agencies while also streamlining th- -• -• equired bidding or purchasing process. Cintas Corporation (Cintas) is a vendor member of the U.S. Communities and was awarded a contract for uniform rental and laundering services through a competitive Request for Proposal (RFP) process issued for the Harford County Public Schools (Maryland) in 2012. Downey Municipal Code Section 2905 states that, "Bidding should not be dispensed with except when an emergency requires that an order be placed with the nearest available source of supply, when the commodity can be obtained from only one vendor or where purchases are to be made in concert with another governmental agency pursuant to that agency's formal bid requirements." Through the U.S. Communities RFP process, in January 2015, the City piggybacked on the Cintas contract for uniform rental and laundering services and received the same competitive pricing or rates that were offered the Harford County Public Schools and other agencies. The term of the contract was three years, which expired in January 2018. Currently, the City's contract with Cintas is extended on a month-to-month basis. PUBLIC WORKS MAINTENANCE AND UTILITIES UNIFORM SERVICE AUGUST 28, 2018 PAGE #2 In an effort to continue receiving the same competitive pricing and rates afforded by Cintas to the other member agencies, Public Works staff met with Cintas and discussed the possibility of extending the agreement. Cintas agreed to continue providing uniform rental and laundering services based on the existing terms and conditions of the previous contract for an additional five years. Staff is satisfied with Cintas' garment products, quality and customer service and wish to retain its services for uniform rental and laundering for the Maintenance and Utilities Divisions. Staff is recommending that the City Council approve a new Facilities Solutions Agreement with Cintas for a five-year term in the not -to -exceed amount of $20,390 annually or $101,950 for the five-year term. Fiscal Responsibility Efficiency & Adaptability The Fiscal Year 2018-2019 approved budget includes $20,390 for uniform rental and laundering services broken down as follows: Account No. 10-4-3110-0660 51-4-3540-0660 72-4-3150-0660 Total ATTACHMENTS Attachment A - Facilities Solutions Agreement R CINEAS FACILITIES SOLUTIONS AGREEMENT Location 53 Contract No.— Customer NI_ Corporate Code 50716 Date_ Customer/Parficipating Agency: City of Downey Phone: 562 904-7197 Address: 11111 Brookshire Avenue City: Downey State: CA p: q1 NO W-- *1 ab Aindi db Lj-- _ Initial and check box If UnfleasIC Ail Garments will be cleaned by customer Date –J-0 .� Initial and check box K receivina Won Comoamtfll take Defole nIItVatcal ITV0P7At&'q1k If lItSUR 17 zx i isdar —,f --r Accepted -GM: Email ATTEST:, APPROVED AS TO FORM Please Sign ame Please Sign Name NAME; hlada-&Wjp� TITLE, TiT ATTACHMENT A 11V WrArM.77Mweeks of agreementIf this 1 for convenience in months thirteen (13) throughof pay as liquidated damages .w w 36 weeks of rental service. agreementIf this is cancelled for w i monthsnineteen.throughCustomer liquidated damages equal to 23 weeks of rental service. If this agreement is cancelled for conveniencef of servim Customerpay as liquidated damages of of w ♦ 'w. ai: t f' i" i t' '' y w � y l'; i � li , , ,.. - ,. Addendum -ro -Facilities Solutions Agreement Flame Resistant a ams and f jDdwktY Both i � .,.: ,.. fi' v."-. ti 'MI +T' • ° :'a Y .,?d+ .... y tri' #X b.. Ei a ..: ■ Y ,i: i C b K M h ,4i + r. +: X '✓ a ,YS .� . .t ¢ m Y '..� '. X u„ �: • 'k :, t � '4 �va i- ,. Yi' �Mi, if+. ;b i✓ !;':S `' b b�... b^a, } • �I -a ,y V' i,*,v. xl a* K'I i' � ¢w. � .Y1: � X. M I. 0 B'o'a:` noe" to *',. ,.ny aud xb:.: liwaviiess „ *CwA any :„'i... to fixaction as fiawe..:.:releases , , Couvaby tom x aa y A liability Mat resuks or any +,c the of *& , fiaw�u as In • of d1-' a ; c }-" 044k� C0nW4Y iii. „,ri .b 70F of dw APPROVED AS TO FORM Please Sign Namg� Please Slun Name TITLE MAYOR, SEAN ASHTON Please Sign Name; MM&MQUINIAM90- cimi� Non -Standard Product / Special Size Garments CITY OF DOWNEY (Customer) orders from CINTAS CORPORATION ("Company") or any of its subsidiaries a garment rental service requiring garments that are not standard to Company's normal rental product line, In the event non-standard products are returned to Cintas for reasons other than normal wear, the Customer �=s to buy back all non-standard products assigned to that employee at the rate listed below as the buy rate. In the event an employee requiring a special size garment discontinues the service for Any reason, the Customer agrees to buy back the garment at the rates listed as buy back rate below. The customer will be billed on the following week's invoice. These garments taken out of service and purchased by the Customer will remain with the Customer. If thi item can be reused OYAO customer, the garment Will be placed back in service and a credit will be issued for the Value listed below As At b4 back tdt6 f- iAWMITULIf 711 TRUS M Nxtuw UW Tentat Me lCustomer Rgrees mto back all the remaining non-standard products that Company has in inventory in-service and out -of -service U U_ Ar. rate listed as buy back rate, Company may in its sole discretion elect to waive the buy back, in which case, customer is obligated to return all garments to company in good and usable condition, I Non -Standard and/or Special Size Product ITEM 330 I00?,&COTTON SHIRT COLORS GREEN AND WHITE ITEM 935 POLY COTTON SHIRT -COLOR GREEN ITEM 3401 /o COTTON PANT ITEM 65418 REFLECTIVE SHIRT CLASS 3 $24.40 $35.89 Please Sign Nam Please Print Name Please Sign Name Please Sign Name NAME: TITLE: QmCLAP TlTtr= anArMENEX p"to dwpospftwaw n ttwmdupn PA. pelpim pubikolend" WNW to t W/o ®� GomwNt schfawo5eggs 27029 Air freshener SIG A,fR RFL CITRUS 27046 Autotteiki Spap _ SIG AUTMAP OSP ALU X7055, tit „ iicrSpap. ., SIGIi3GSti"" 13SR S PL .. 50.E .0.fl0 27II47Ito ;soap ; SIG "AIJTOSOAP CVR RED .. , _ 2. 0 4 Au atic Soap SIG ALMOS P C T . ?,4l0 9.40 27049 IAuI ,apo _. p SIG At1Tt7St3A Irv' GR y,4Yp_ 4z40 TO 0 Autern"c _, . ryp. SIG AUTOSOAP C -111 Z00 x.00 ,00 X7051 . A rr tic .. SIC3 AUTOSOAP Cr9R SB i1 4"bi 27052 Au torn" Shap StG AUTOSCIAP CW SND 2ido" ... , . X3063 AIprnattpS.,.,.p SIiAUT O CVR 2,O 11 27054 Automatic Soap SIG AUT SOAP CVR 6146' 2Ott 4.flR 27069 Automatic Soap SIG SOAP SVG Unit price assumes 27070 Automatic Soppy SIG SOAP RFL FOAM weekly billing with monthly replacement, 08071 Automatic Soap SIG SANT ALC FM RFL EOW replacement 08072 w,. Automatic Soap 1 SIG SANT SVC � X2,79 ' pricing is unit price multiplied bytwo. 09560 Autontatte Soap SIG AB SOAP SVCWeekly X2,52 replacement pricing is unit price 09561 Automatic Soap SIG AB SOAP RFL multiplied by four. Q9559 Aut4fnallp Sc7rfp AIG FIND SANTZR STAND" sitti —iho' 400 27 6x3 S+?0p ; aIG SOAP DSP ALU 270 Soep SIG SOAK 0, SJP- —M E- —E L— m $0,46 200 _ 44 27tP8r Shap.. tS1-1111 SOAP OVA, RED„ ..., . . rx{?... 71 9. Sip , SIG APt .... v.” ._,..... ...,. ... 2. , 4 04 27002 p,., SlG SLAP O ST"„., Y y _ 2.00 4.D® , 27003 p I SIG SOAP M„ CVR Cid 2 00 4 � 27084 Sows SIG C R SCUE 9.00 27006 Soap. SIG SOAP CVO,I .. , 2.130 t.00 270 Soap .. S3G S..”: CVR LIDS ., . 9.00 27057 S p . . ? , SIG St3A# CVR O NGE " ZOO 4.00 27089 Automatic Som SIG SOAP SVC $1.90 z Unit price assumes 27070 AutomafloSbap SIG SOAP RFL FOAM weekly billing with monthly replacement. 08071 Automatic Soap SIG SANT ALC FM RFL EOW replacement 08072 Automatic Soap n SIG SANT SVG 2 T9 pricing unit price tultlptted by Automatic Soap SIG AS SOAP SVG 22,88 weekly mpki09560 t Pricing is unit 00501 Automatic Soap SIG AS SOAP RFL multiplied by four. 27084 Tpllal Seat C faimer SIG CLOLNNS T DSP ,ALU w 2.00 4.00 i1 4 Toilet Seat Ot rrer SIG S, T CSSP STL a, $0452,006 uF. ,. , 00 24085 Toilet Seat Gleaner .., , SIG CLFIS FtT CVR ob 2 0 Tpllt3 Seat Gleaner t $IG 4NSF-Ai OVR WHY 0 27088 ToIIetStGteener SIGGLNSATGVRGRy 2 ip3 O.t?, 27069 TOI6et Sit GYrres $iCa CLN�A"I' 27090 TOO Seat Gleaner SiG CLNSEAT CVR BLU " "SIG Z66. 271 Toilet Scat GICsnar �µ CLAIRAT CVR tits 2.110 900 3ti92 Toi{et Seel Clrber r SIG C3 NSAT 4,00 Toils Seat , �' _. F�.SIG Gt,AIs, �C _ .,�ii�G { 1w.",.. t l Unit pace assumes 27085 Toilet Seat Cleaner SIG CLNSEAT SVG $Z66 Weeidy billing with monthly replacement EOW replacement pricing is unit Price multlpllod by two. 27480 Toilet Seat C ner SIG CLNSEAT RFI: Weekly replacement pricing Is unit price multlpited by four, 27110 Autprr" CCIp . " ` i , SICK A 3GI�",D§ �? 441 ,OfI. �712t3 AutomatDrip SOGA4iTDRIPOSPSTi 50.E .I10 x,00 27132 A9 ?p0GIr7p .. ' SIGAUtbo'A"10" G,.,re,mp ,0 40fii ` 27133 Atalpaaatad,iYrip SIt3 AUTODRiP CVA WHT 2„Otis x.00 27114 Aulpirtatal prlp SIG AUTOI�RIP CVRG 6 2,00.0# 2731 Aul atad Drip SIG A TODRIP SVR RF34 v Z 27176 Automated St PCuR” ill _...:. 2,O 4.00 , 27117 Automated Drip I _ SIG AttiTOORIP C SN41 04 I �0 27119_ p3 Dr€I! _:. SOG AUiO&3RgP G LN1E _ 2=.40. .O� 27116 i Automated, Drip; SIG AUTODRIP CVR OR1� , " 27121 AlAtvnkpt! t3rip, ._ ;Bice A4IT,G,F3Ci,I 5.15 ; 2 OO,4I3