HomeMy WebLinkAbout11. Approve MOU-DUSD Expanding the Downey One Card for Library Access to StudentsFROM: OFFICE OF
BY: BENJAMIN DICKOW,DIRECTOR
•"T WILGIMM W144 g gel mccein r• i -I r• r,
•• r r r r r• • -;r •-
That the City Council enters into a MOU with the Downey Unified School District
(DUSD) to allow students from both Downey and Warren High Schools to use their
school IN as limited -borrowing library cards.
In May of 2017, the City of Downey allowed the Downey Unified School District to test a
pilot program wherein students at Downey High School could use their school ID as a
limited -use library card, called the Downey One Card, at the Downey City Library. Students
registered for the One Card at their school. Library staff processed 209 applications, which
granted students access to Library resources; an additional 100 students applied only to
discover that they already had an account with the Downey City Library. Some of these
students, newly aware of their Library card, began to use the library more than they had.
The Downey One Card pilot program was successful in its goal to improve access to Library
resources for Downey High School students. Following the success of the pilot in school
year 2017/2018, Library staff recommended expanding the program to include students at
Warren High School.
CITY COUNCIL PRIORITIES
Public Engagement
FISCAL IMPACT
None
Downey Library/DUSD One -Card MOU
Board of Education
President
Barbara R. Samperi
Downey Unified School District
Gallegos Administration Center
11627 Brookshire Avenue, P.O. Box 7017, Downey, California 90241-7017
(562) 904-3500, FAX: (562) 923-4690
Vice President
Downey City Library
Nancy A. Swenson
ATT: Youth Services Supervising Librarian
Clerk
11121 Brookshire Avenue
Donald E. LaPlante
Downey, CA 90241
Members
Tod M. Corrin
To Whom It May Concern:
D. Mark Morris
Martha E. Sodetani
At its regular meeting on June 19, 2018, our Board of Education approved a MOU
Superintendent
with the City of Downey to allow Downey and Warren High School students to use
John A. Garcia, Jr., Ph.D.
their student ID card to access the Downey City Library materials.
I have enclosed two copies of the agreement, each bearing the original signature of
Christina Aragon, Associate Superintendent. Please return one fully executed copy
of the MOU to my attention when signed.
Sincerely,
aws�L lbk�
Debbie Black
Administrative Secretary
Busitiess Services
cc: Roger Brossmer, Assistant Superintendent, Secondary Ed.
Tom Houts, Principal, Downey High School
Martha Ortiz, Librarian, Downey High School
MEMORANDUM OF r D BETWEEN
THE CITY OF DOWNEY AND THE DOWNEY UNIFIED SCHOOL DISTRICT
This Memorandum of Understanding ("MOU") is made and entered into on this 31 day
of May, 2018 by and between the City of Downey, acting by and through the Downey City
Library ("Library") located at 11121 Brookshire Avenue, Downey, CA 90241 and Downey Unified'
School District, located at 11627 Brookshire Avenue; Downey, CA 90241. Both Library and
DUSD may be referred to herein as the "Party" and collectively as the "Parties".
WHEREAS, the mission of the Library is to provide free and easy access to information,
ideas, books and technology that can help enrich, educate and empower the lives of every
individual within the various and diverse communities of the City of Downey;
WHEREAS, the vision of DUSD are that every student receive an education in a safe,
caring environment and that every student be college -prepared and career ready; and
WHEREAS, President Obama's 2013 ConnectED initiative strives to enrich the
education and opportunities of every K-12 student through partnerships and cooperation; and
WHEREAS, in April 2015, the White House launched the ConnectED Library Challenge,
in which libraries and schools are encouraged to build partnerships to ensure that every _child
receives a library card; and
WHEREAS, Library and DUSD wishes to collaborate on the Downey One Card Pilot
Program ("Pilot Program") wherein Downey High School and Warren High School students will
be able to access Library materials using their DUSD identification card (the "Downey One
Card"), and to provide parents or legal guardians an opportunity to opt -out their child from the
Library's services through the DUSD registration process.
NOW, THEREFORE, in consideration of the terms, covenants and conditions hereinafter
contained to be kept and performed by the respective Parties, the Parties agree to the following:
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1. Term, Termination. The term of this MOU shall begin August 1, 2018 and continue
until or Unless either party terminates this MOU pursuant to this paragraph 1. The term of this
Agreement may be extended in writing signed by both parties. Either party may terminate this
MOU with or without cause at any time during the term of this MOU with 30" days' prior written
notice to the other party.
This MOU, is to memorialize the Program between the Library and DUSD for the purpose
of improving access to Library resources for Downey High School and Warren High School
students and the sharing of services and resources available through the Library's integrated
library system (ILS). The parties may extend the Library privileges described in this MOU to
additional schools in DUSD upon written amendment to this MOU signed by both parties
3. DUSD Identification Card as Libra Card:
a. Library will accept a student's Downey High School or Warren High School
identification card (ID) as a Downey City Library card (also known as the "Downey One Card").
b. Students will bring their ID and register at the Library located at 11121
Brookshire Avenue, Downey, CA 90241 to activate Library privileges.
C. The ID will provide students access to books and audio books. The ID will also
allow students to access all online databases of the Library. This includes E -book, E -audio and
E -magazine access and use of the Library's computer lab. CDs, DVDs, Blu-Ray discs and
laptops may not be checked out using the ID. Students will also be able access all online
databases at the Library from an off-site location via the internet.
d. Students will be allowed to check out up to 3 items at one time.
e. Opt -out forms will be included with the DUSD registration packet before the start
of the school year for Downey High School and Warren High School. Parents and legal
guardians who do not want their children to access library materials shall sign and return the
opt -out form to DUSD with their registration forms DUSD are solely responsible for transmitting
the opt -out forms to the Library in a timely manner. Library will not be responsible for non -
receipt of opt -out forms and for extending library privileges to a student whose parent or legal
guardian signed an opt -out form.
f. Students using their ID will be responsible for overdue fines and other fees as set
forth in Library's Borrowing Policies.
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4. DUSD Onstatin Pes onsitailities
a. DUSD will distribute information about the Pilot Program and include a
form which will allow a parent or legal guardian to opt -out their child from accessing Library
materials.
b. DUSDs' Teacher Librarians will work with the Library to facilitate the
delivery of student opt -out forms to the Library on a regular schedule. DUSD will deliver opt -out
forms to the Library's Youth Services Supervising Librarian as they are submitted by parents
and guardians to DUSD.
C. Work jointly with Library to provide training and information to DUSD
teachers and administrators regarding the Pilot Program.
d. Provide evaluation and feedback to the Library and assist with obtaining
feedback from DUSD teachers, administrators, students and their families or legal guardians
regarding the Pilot Program.
e. Work jointly with the Library's public information representative to
promote the Downey One Card and other Library services, promotions and events. The Parties
will ensure that promotional materials include language that states: "Downey Unified School
District in collaboration with the Downey City Library".
f. Upon request from Library, DUSD will deliver Library notices to students.
5. Libra s O statin Res onsibilities:
a.- Library will allow Downey High School and Warren High School students
who present their current year school ID to checkout library materials pursuant to the terms and
conditions set forth in this MOU.
b. Library will assign staff to work with DUSD staff to facilitate the delivery of
opt -out forms. Library will ensure that information about students without permission to access
Library collections will be used exclusively to ensure compliance with the opt -out instructions
submitted by parents and legal guardians.
C. All Library rules and policies (i.e., Rules of Conduct, Borrowing Policies)
will apply to students using an ID card.
d. The Library agrees that all registration and circulationrecords of Library
will remain confidential in accordance with the California Public Records Act and any other
applicable statutes and will not be disclosed, except to comply with a court order, subpoena or
in accordance with the California Government Code Sections 6254 and 6267. The Library will
not use the student data, -except for regular library business associated with this Program and to
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comply with this MOU.
6. Notices. All notices under this Agreement shall be in writing and sent to the
address listed below for each party:
City of Downey: Downey City Library
ATTN: Youth Services Supervising Librarian
11121 Brookshire Avenue
Downey CA 90241
T: 562-904-7360
F: (562) 923-3763
Downey Unified School District
Christina Arag2n Business- "' , Assistant Superintendent
Downey Unified School District
11627 Brookshire Avenue
Downey, Ca 90241
T: (562) 469-6520
F: (562) 469-6519
Formal notices, demands and communications to be given hereunder by either Party shall be
made in writing and may be effected by personal delivery or by its registered or certified mail,
postage prepaid, return receipt requested, or by facsimile or hard copy and shall be deemed
communicated as of the date of receipt.
7. Public Bntity hlolg lr€less` Pursuant to the provisions of Section 894.4, et
seq.,-of the California Government Code, each Party agrees to indemnify and hold the other
harmless from all loss or liability for injury or damage, actual or alleged, to person or property
arising out of or resulting from the indemnifying Party's acts or omissions in the performance of
this MOU. The provisions of California Civil Code Section 2778 regarding interpretation of
indemnify agreements are hereby incorporated by reference into this section.
8. Assignment and Celeanon. Neither party may assign any of its rights or duties
under this MOU or delegate, subcontract, or otherwise transfer any of its duties under this MOU,
unless evidenced by a written amendment to this MOU executed by both Parties.
9. Com liance with Law : The Parties shall comply with all applicable laws in
performing its obligations under this MOU.
10. Entire Agreement. This instrument contains the entire agreementbetween the
parties hereto and may be modified only in a document executed by all parties.
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IN WITNESS WHEREOF, the Parties have caused this MOU to be executed by their duly
authorized representatives as of the date indicated above:
0 as
By:
Gilbert A. Livas, City Manager
City Clerk
APPROVED AS TO
ey
DOWNEY UNIFIED SCHOOL
DISTRICT
By:
Name: Christina Aragkn—)
Title: Associate Superintendent
mime
Secretary
General Counsel
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This form is an agreement, so please read it carefully. This shared agreement between Downey High
School and Downey City library will allow your child to access electronic resources and public library
materials at the Downey City Library. Only DHS students will register at the Downey City Library with
their school's student Identification number as a library card to access online resources including, but
not limited to, ebooks, audiobooks, magazines and printed materials. Students who already have a
standard Downey City Library Card must continue to use that card and will not be permitted to check
out items using their student ID at Downey City Library.
Students and parents/guardians must abide to the following:
Supervision of a minor child's access to all books and media is the parent/legal guardian's
responsibility. The library does not restrict access to any materials of an adult nature.
- Student can check out 3 items at a'time
Student will not be able to checkout DVD's or CD's with the school Identification card
- Per California Public Records Act (Government Code Section 6267), Library staff is unable to give any information
regarding a library account to anyone other than the cardholder on the library account regardless of age or
relationship to the patron.
Each student is responsible for returning library materials on time. Fines for overdue, damaged, or
lost materials are the responsibility of the registered card holder. Library cards/ student
identification cards are not transferable and lost or stolen cards should be reported to the library
and the school librarian immediately.
Your child can register at Downey City Library at the beginning of the school year unless notified before
August 14,2018 with this opt out form. Every new school year, students must reactivate their Downey
One Card accounts.
***OPT OUT STATEMENT""
• • not child's•'''nt Identification to be made available
Downey iii •ry. I wish toextiude my child from the "'Downey
Card" program. Please sign and return formo Downey Highi•ll
Student's Last Name, First Name (Please Print) Student I.D. Date
Parent/Guardian Name (Please Print) iParent/Guardian Signature Date
*Please return form to the librarian*
r • r. r r. r.
m:lscuela de Downey High compartida con la Bibillotecal de la ciudad de DowneM
Este formulario es unacuerdo, por favor, lealo con mucha atencion. Este acuerdo compartido
entre la escuela de Downey High y la biblioteca de la ciudad de Downey permitira al estudiante
el acceso a recursos electr®nicosy los materiales de la biblioteca publica de la ciudad de
Downey. Solamente los estudiantes de DHS se registraran en la biblioteca de la ciudad de
Downey con su numero de identificaci®n de estudiante de la escuela de Downey High con una
tarjeta de la biblioteca para terser acceso a recursos en linea, incluyendo pero no limitado a,
ebooks, audiolibros, revistas y materiales impresos. Los estudiantes que ya tienen una tarjeta
de la biblioteca de la ciudad de Downey debe continuar usando esa tarjeta y no se le permitira
retirar elementos utilizando su ID de estudiante en la biblioteca de la ciudad de Downey.
*los estudiantes y los padres/guardian deben cumplir con to siguiente:
La supervisi®n del acceso del menor a todos los libros y los medios de comunicaci®n es la
responsabilidad del padres/guardian. La biblioteca no tiene restricciones de acceso a
materiales de naturaleza adulta
- El estudiante puede sacar 3 articulos a la vez
- EI estudiante no puede sacar DVD o CD's con la tarjeta de identificaci®n escolar
Por ley de registros publicos de California (c®digo del gobierno secci6n 6267), el personal de la
biblioteca no puede dar ninguna informaci6n con respecto a una cuenta de biblioteca a cualquier
persona que no sea el titular de la cuenta de la biblioteca, independientemente de la edad o relaci6n
con la persona.
Cada estudiante es responsable de devolver los materiales de la biblioteca a tiempo. Multas por el
retraso, danos o perdida de los materiales son responsabilidad del titular dela tarjeta registrada. Las
tarjetas de la biblioteca/tarjetas de identificacion estudiantil no son transferibles. Las tarjetas perdidas o
robadas deberan ser reportadas a la biblioteca y el bibliotecario escolar inmediatamente.
Su hijo/a podra registrar con la biblioteca de la ciudad de Downey al comienzo del ano
escolar, a menos que se notifique antes de 14 de agosto de 2018 con este formulario. Cada
nuevo ano escolar, los estudiantes deben reactivar su cuenta de Downey One Cord.
*** Formulario para no participar****
No gulero gue la tarjeta Estudiantil de mi hijo/a este disponible para use tomo tarjeta
de la Biblioteca de Ia cuidad de Downey. Por favor, firmey devuelva este formulario a
la oficina de la escuela de Downey High.
Nombre de Estudiante/ Apellido (En letra de imprenta) Identificaci6n de estudiante
Padres/Guardian Nombre (en tetra de imprenta) Padres/Guardian Firma Fecha
*Please return form to the librarian