HomeMy WebLinkAbout14. Approve Request on behalf of the Downey Sister Cities AssociationIK7.d11Ek1 sa
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COON C&ITY MANAGER
FROM: OFFICE OF THE CITY MANAGER
BY: MARIA I. RIVAS, ADMINISTRATIVE AIDE
DATE: JULY 24, 2018
SUBJECT: REQUESTS ON BEHALF OF THE DOWNEY SISTER CITIES ASSOCIATION
RECOMMENDATION
That the City Council consider a request from the Downey Sister Cities Association for the use
of meeting space and city support for Association activities and events.
The Downey Sister Cities Association is a non-profit, community organization dedicated to
maintaining positive relations with all of Downey's Sister Cities. Over the years, the Association
has worked closely with representatives from each Sister City to implement programs that revolve
around educational, cultural, and economic exchanges. The City of Downey currently has a total
of six (6) Sister City affiliations, which include the cities of Guadalajara, Mexico; Ensenada,
Mexico; Fresnillo, Mexico; Valle of San Quintin, Baja California, Mexico; Alajuela, Costa Rica; and
Roscommon County, Ireland.
The Downey Sister Cities Association has a submitted a Proposal Request (Attachment A) to
the City which includes the following:
1. Assign a City liaison to attend monthly Downey Sister Cities meetings (11 per year);
2. Waive fees for the Cormack Room for Downey Sister Cities monthly meetings (January
through November);
3. Waive fees for the use of up to 2 City buses for June Concerts in the Park event for a
total of 3 hours each;
4. Recognize and introduce visiting Sister Cities during Concerts in the Park held during
the month of June;
5. Allow City Hall hours twice a year (June and December) for Downey Sister Cities
Association;
6. Recognize and introduce visiting Sister Cities during December's Tree Lighting
Ceremony; and
7. Provide assistance with upcoming Ireland delegation in September 2018 with a City tour
and tickets for any City sponsored event (i.e., International Food Festival if dates
coincide, etc.) during their visit.
• SISTER CITIES ASSOCIATION REQUEST
AUGUST 14,2018
PAGE 2
City staff is requesting that the City Council review these requests and provide direction.
FISCAL IMPACT
Costs will only be applicable to the use of City buses which is estimated at 3 or up to two
City
• during a three hour period (June) and the • to waive the Downey • •
Room usage fee that is valued at $550 annually. If a City liaison is granted, the cost of staff
time which may vary depending on staff assigned.
ATTACHMENTS
lip
Maria 1. Rivas, Administrative Aide
City of Downey
11111 Brookshire Avenue
Downey, CA 90241
MME=.,
11 lo • 1 1 11
Thank you for your time meeting with Ms. Monroy, Ms� Travers and myself yesterday.
Downey Sister Cities is planning (2) yearly events.
Last week of June to correspond with Concerts in the Park.
a. Tour City Hall
b. (1) Buses picking up from City Hall to Park and Returning to City Hall
c. Reserved seating area at Park
December Event to correspond with the Downey Holiday Parade
a. Tour City Hall
b. Downey Chamber of Commerce Holiday Parade
Chamber has waived fees for all Sister Cities Participating
c. Attendance Christmas Tree Lighting
Requesting City Support:
1. City liaison to attend monthly Downey Sister Cities meeting
a. (11) meetings per year December is dark.
2. Waive fees for the Cormack Room for our monthly meeting.
a. (11) meetings per year January — November
3. City Bus for June Event
(1-2) Buses running from 6:30— 9:30pm
(I hour prior and I hour following the scheduled concert in the parks)
4. Recognition at Concerts in the Park — Introduction of visiting Sister Cities.
5. (2) yearly tours of City Hall (one in June and the other in December)
6. Recognition at Tree Lighting Ceremony — Introduction of visiting Sister Cities
7. Assistance with Ireland Group coming in Sept. (This visit is outside of our plan)
a. Tour City Hall
b. Tickets to any City Sponsored Event