HomeMy WebLinkAbout09. Adopt Reso Authorizing Destruction of Obsolete Parks & Rec recordsI rETR I i►L4
APPROVED BY
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUN&ITY MANAGER
FROM: OFFICE OF THE CITY MANAGER
BY: PAMELA PASSOW, DIRECTOR OF PARKS AND RECREATIO
DATE: JULY 24, 2018
SUBJECT: RESOLUTION AUTHORIZING DESTRUCTION OF RECORDS OF CERTAIN
OBSOLETE PARKS AND RECREATION DEPARTMENT RECORDS
RECOMMENDATION
That the City Council adopt:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING
THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE PARK AND
RECREATION DEPARTMENT
DISCUSSION
The attached Resolution authorizes the destruction of certain obsolete Parks and Recreation
Department records. It has been prepared in accordance with the City Wide Records
Management Program and retention schedule adopted by the City Council on April 25, 2017
and pursuant to Government Code Section 34090.
As indicated on Exhibit "A" attached, the City Clerk has certified that these records are no longer
required by the City and are in compliance with established retention requirements. The City
Attorney has concurred in this certification. Exhibit "B" identifies and lists the department
records that are eligible for destruction.
CITY COUNCIL PRIORITIES
Fiscal Responsibility
FISCAL IMPACT
The adoption of the Resolution will eliminate the cost of storing and maintaining these obsolete
records.
ATTACHMENTS
Resolution
Exhibit A — Destruction of Original Public Records
Exhibit B — Authorization to Destroy Original Public Records
RESoLunoN No.
WHEREAS, the attached Resolution authorizes the destruction of certain obsolete Parks
and Recreation records. It has been prepared in accordance with Resolution No. 17-77111 City
Wide Management Program Records Retention Schedule as it pertains to Parks and Recreation
program and services documents; and,
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above City Wide Records Management Program and the City Attorney has
concurred in the certification; and,
WHEREAS, the Director of Parks and Recreation has requested and authorized certain
obsolete Parks and Recreation Department records as listed on Exhibit "B" attached hereto to
be destroyed and the City Attorney has concurred in the authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION I i As authorized by California Government Code Section 34o90 and the City
of Downey City Wide Records Retention Policy under Resolution No. 17-7711, the City Council
hereby authorizes and approves the destruction of the obsolete Parks and Recreation
Department records as listed on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolutiorl
W.11 01 MINN 1110
Alli t1 im
110fluaffim li
EXHIBIT "A"
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to
be kept further by statute, are not the minutes, ordinances or resolutions of the
legislative body of the City or of any City Board or Commission, and are no longer
required by the City. I request authority to destroy same pursuant to Section 34090 of
the Government Code of California.
Department Head
Parks and Recreation
Department Date
I have reviewed the above-described records for historical value and for compliance
with the established retention requirements, and I consent to their destruction.
City Clerk Date
consent tote estruction of the above-described documents.
IVA�A -
ty Attorney Date
I certify that the destruction of the above-described records was approved by the City
Council of the City of Downey, California; by Resolution No. at the regular meeting
of the City Council held in Downey, California, on the 24th day of July, 2018, and that by
said Resolution, the department head or his/her designee was authorized to destroy the
records.
City of Downey
City Clerk State of California Date
I hereby certify that, pursuant to the foregoing authority, the above-described records
were destroyed on
Date
Name Title Date
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of th7,ds listed
ter
Department Head Date y Attorney Date
Item No. Contents & Inclusive Dates
Student files from September 2012 - June 2013
Facility Reservations FY 2014-15
3 Incident Reports Calendar Year 2012, FY 2013-14, and Calendar Year
2015
4 Field Permits FY 2011-12, FY 2012-13, 2013-14, 2014-15