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Home My WebLink About07. CIP 18-02 Residential St Pavmnt Rehab Proj - Award ContractItem TO: HONORABLE MAYOR ASHTON AND MEMBERSOF THE CITY C f-LHOVED BY FROM: OFFICE OF THE CITY MANAGER Y: EDWIN J. NORRIS, P.E., INTERIM DIRECTOR OF PUBLIC WORKS DATE: JUNE 26, 2018 IMPROVEMENTSUBJECT: CAPITAL PROJECT RESIDENTIAL PAVEMENT REHABILITATION PROJECT — AWARD CONSTRUCTION That the City Council: 1. Award construction contract, in the amount of $1,808,000.00, to Hardy & Harper, Incorporated for the Residential Street Pavement Rehabilitation Project, Capital Improvement Project No. 18-02, and 2 Authorize Transfer of $70,000 from Measure R Local Return funds and $17,000 of Vehicle Impact Fee funds budgeted in the FY 2017/18 Capital Improvement Program and $263,000 of Vehicle Impact Fee funds budgeted in the FY 2018/19 Capital Improvement Program to cover the project cost shortfall; and 3. Authorize the Public Works Director to execute any change orders or additional scope of work for this project deemed necessary or desirable up to the approved project budget. At its meeting of March 27, 2018, the City Council approved the plans and specifications and granted authority to advertise for bids for the subject Residential Street Pavement Rehabilitation Project. On May 24 and May 31, 2018, respectively, this project was advertised in the Downey Patriot and published in various trade publications. On June 14, 2018, the City Clerk received and publicly opened seven (7) bids ranging from $1,808,000 to $2,295,632 as shown on the attached bid summary. The lowest responsive and responsible bidder is Hardy & Harper, Incorporated of Santa Ana, California with a bid of $1,808,000. Staff reviewed the bid proposal and references provided by Hardy & Harper and found that said contractor has satisfactorily completed similar projects for the City of Downey and numerous other Cities such as Pasadena Westminster and Colton. Hardy & Harper's State of California Contractor's License is "current and active". In addition, Hardy & Harper and their subcontractors are registered with the California Department of Industrial Relations under the Public Works Contractor Registration Program for Labor Compliance. This project consists of the rehabilitation of twenty-seven (27) residential street segments with a total length of approximately 27,779 feet (5.26 miles). The work to be completed under this project generally consists of the reconstruction of failed pavement areas, removal and reconstruction of asphalt concrete base course adjacent to concrete gutters, cold milling of Capital Improvement Project No. 18-02 r • Construction Contract June 26, 2018 -asphalt pavement, and the placement of an asphalt concrete leveling course and an asphalt - concrete overlay. In addition, uplifted, damaged or substandard curb, gutter, cross gutters, sidewalk, driveway approaches and curb ramps will be repaired or replaced. Furthermore, the existing speed humps on Ardis Avenue between Angell Street and Foster Road will be reconstructed through this project. Staff recommends that the City Council award a construction contract, in the amount of $2,200,000, to Hardy & Harper, Inc. for the construction of the Residential Street Pavement Rehabilitation Project. Construction is anticipated to begin in July 2018, and be completed in October 2018. This project is categorically exempt from the provisions of CEQA under Section 15301(c), Existing Facilities. The total estimated cost of the project, including construction costs and contingencies, design, contract administration, inspection, construction engineering and management services, material testing and tree work is $2,200,000. Approximately $389,235 in Gas Tax funds in Account No. 30-1-6717, $400,000 in Measure R funds in Account No. 56-1-6717 and $1,060,765 in Vehicle Impact Fee funds in Account No. 38- 1-6717 are available for this project in the FY 2017/18 Capital Improvement Program. Additional funds in the amount of $350,000 are required to cover the total project cost. Therefore, staff recommends the transfer of $70,000 of Measure R Local Return funds in Account No. 56-1-7828 to Account No. 56-1-6717 and $17,000 of Vehicle Impact Fee funds in Account No. 38-1-7823 to Account No. 38-1-6717 from FY 2017/18 Capital Improvement Program and the transfer of $263,000 of Vehicle Impact Fee funds from the FY 18/19 Residential Street Pavement Rehabilitation Project budgeted in the FY 2018/19 Capital Improvement Program (to be appropriated through the FY 2018/19 budget) to cover the total project cost shortfall. The Estimated Project Cost Summary is attached. Attachments: Estimated Project Cost Summary Bid Summary • Project Location Map Project Location List a Capital Improvement Project No. 18-02 Residential Street Pavement Rehabilitation Project Award Construction Contract June 26, 2018 ESTIMATED PROJECT COST SUMMARY Description Bid Amount Contingency SUBTOTAL CONSTRUCTION COST: Design Inspection, construction engineering & contract administration (estimated) Materials Testing Tree Work TOTAL ESTIMATED PROJECT COST: Amount $1,808,000.00 $192,000.00 $2,000,000.00 $57,800.00 $117,200.00 $15,000.00 $10,000.00 i.WTITIXITI 1=1 11 Number Fund Name Amount 30-1-6717 Gas Tax funds $389,235 56-1-6717 Measure R funds $400,000 38-1-6717 Vehicle Impact Fee funds $1,060,765 56-1-6717 Measure R funds (Transfer from 56-1-7828) $70,000 38-1-6717 Vehicle Impact Fee funds (Transfer from 38-1-7823) $17,000 38-1-6717 Vehicle Impact Fee funds (Budgeted in FY18/19 Res. St. Pvmt. Rehab. Pro.i.) $263,000 TOTAL PROJECT FUNDING: $2,200,000 0 Capital Improvement Project No. 18-02 Residential Street Pavement Rehabilitation Project Award Construction Contract June 26, 2018 Bid Summary Item l Description Oty. I Unit Base Bid Items (1-24) $ 1,808,00000 Sequel Contractors, Inc. $ 1,842,598.00 Traffic Control, Public Convenience & Safety (Notes $ 1,901,4180.00 R.J. Noble Co. 1 to Exceed 5%oftheTotal 1 LS 2 Construction Surveying 1 LS 3 Remove and Reconstruct 4-InchThick PCC 3,980 SF $ Sidewalk and Slab $ 13.00 $ 107,380.00 4 Remove Existing Improvements & Construct PCC 8,260 SF $ 34,320,00 Curb Ramp with Detectable Warning Device 55,120.00 5 Remove and Reconstruct PCC Curb and One- $ 9,00 $ 6,570.00 Foot Gutter 660 LF 6 Remove and Reconstruct PCC Curb and Two- 1,060 LF $ 3.50 Foot Gutter 52,780.00 1 7 Remove and Reconstruct 4 -Inch Thick PCC 730 SF I 37.00 Residential Driveway Approach and Slab $ 1200 $ B Remove and Reconstruct PCC Gross Gutter a 4 SF Spandrel ,450 $ 39,275.00 9 Remove and Reconstruct 44nch Thick AC 15,080 SF $ 98,38800 Pavement $ 35,200;00 10 r,Unclassified Excavabon and Subgrade 360 CY 248,060.00 Preparation - $ 244,920,00 $ B1.00 11 Remove Existing 8' PCC Improvements & 600 SF $ 3,500.00 Construct AC Pavement 7,000,00 $ 4,800,00 12 Coldplane Asphalt Pavement, T' to (r Depth 157,100 SF 13 Coldplane Asphalt Pavement, 2" Depth 409,950 SF 14 Construct AC Levelling Course 440 TON TON 15 Construct AC Base Course 3,140 TON 16 Construct ARHM-GG Overlay 8,410 TON 17 Remove and Reconstruct 17 x 36' Speed Hump 11 1 29,040.00 18 Adjust Manhole Frame and Cover to Grade 101 EA 19 A4ust 2,5'x4.6 Rectangular Manhole Frame and 2 EA $ Cover to Grade $ 1102,600,00 1 $ 102,600.00 20 Adjust Utility Valve Frame and Cover to Grade 29 EA 21 Install Thermoplastic Traffic Striping 2,930 LF 22 Install Thermoplastic Pavement Markings 4,840 SF 23 Install Caltrans Type'F Inductive Loop Detectors 2 EA 24 Parkway Clearing, Grubbing, Grading and 1 LS Restoration TOTAL BASE BID—Items 1 to 24 ALL BIDS RECEIVED: Faip. Inc. uH txcel rating U0. CONTRACTOR TOTAL BASE BID Hardy & Harper, Inc. $ 1,808,00000 Sequel Contractors, Inc. $ 1,842,598.00 Pulp, Inc. DBA Excel Paving Co, $ 1,901,4180.00 R.J. Noble Co. $ 1,925,435.00 S $ 1,987,15250 Sully -Miller Contracting Company $ 2,150,000,00 All American Asphalt $ 2,295,631.50 z)equei keomractors.. Inc. Faip. Inc. uH txcel rating U0. Unit Price Amount Unit Price Amount $ 91,000.00 $ 91,000.00 $ 93,801100 $ 93,800.00 $ 65,000.00 $ 65,00000 $ 50,000.00 $ 50,000.00 $ 8.00 $ 31,840.00 $ 9.00 $ 35,020.00 $ 14.80 $ 122,248.00 $ 13.00 $ 107,380.00 $ 50.00 33,000„00 $ 52.00 $ 34,320,00 $ WO 55,120.00 $ 5000 $ 61,480.00 $ 9,00 $ 6,570.00 $ 11,00 $ 8,03000 $ 21.00 93,450.00 $ 16,00 $ 71,200,00 $ 3.50 52,780.00 $ 5.00 $ 75,400.00 $ 75,00 $ 27,000.00 37.00 $ 13,32000 $ 1200 $ 7,200.00 $ 13.00 $ 7,800.00 $ 0.30 47,130.00 $ 0.25 $ 39,275.00 $ 0.20 $ 81,990.00 $ 0.24 $ 98,38800 $ 80.00 $ 35,200;00 $ 93,00-$ 40,92000 $ 79,00 $ 248,060.00 $ 7800 $ 244,920,00 $ B1.00 $ 681,2110,00 $ 81,00 $ 6B1,210.00 $ 3,500.00 $ 7,000,00 $ 4,800,00 $ 9,600.00 $ 700,00 $ 70,700,00 $ 600.00 $ 60,600,00 $ 2,000.00 $ 4,000.00 $ 2,000,00 $ 4,00000 $ 800,00 S 23,200.00 $ 500,00 $ 14,500,00 $ 200 $ 5,860,00 $ 3.30 $ 9,669.00 $ 6,00 $ 29,040.00 7.20 $ 34,048.00 $ 2,000.00 $ 4,00000 $ 1,200.00 $ 2,400.00 $ 20,000.00 $ 20,000.00 $ 1102,600,00 1 $ 102,600.00 $ 1,842,591100 $ 1,901.480.00 Capital Improvement roj ct No. 18-02 Residential Street Pavement Rehabilitation Project Award Construction Contract June 26, 2018 Project i CITY OF DOWNEY MAP X J11 11 lei $A tt pp��Rid: `. Hal '4Rfl ad on Ave r de BunkeLemara Ave Old River School RdAif J[, he Lir I [ , € 1i �- rE �� A — J= a tro ngrrst3s.� . Quinn tt am �1 �adan Av " #urge s 9 c d es#anesAVal —Z 1, lfli JF dFa�taIth! �.. " Jsr rim }} i -NIL ILC;l I* r r��,�� " Brt naa i i Sr7yAve T—Iii dura rt Jt fl� Ardis A , Shaardwo+xdAj�� S Prisdlla St, Lakewood B1, Frontage Rd, CIT' OF DOW' DEPARTMENT OF PUBLIC WORKS ENGINEERING DIVISION IMPROVEMENTPRojEcT. CAPITAL RESIDENTIALI Capital Improvement Project No, 18-02 Residential Street Pavement Rehabilitation Project Award Construction Contract June 26, 2018 7roject Location Lis -i LIMITS APPROX LENGTH APPROX A.C. STREET FROM TO AREA (SF) 1 Ardis Avenue Angell Street Foster Road n/a 864 2 Brunache Street Cul -de -Sac West Orizaba Avenue 154 4,620 3 Brunache Street Orizaba Avenue Cul -de -Sac East 440 13,200 4 Casanes Avenue Buell Street Gotham Street 990 35,640 5 Cherokee Drive Downe Avenue Stamps Avenue 387 14,706 6 Cherokee Drive Stamps Avenue �-Brookshire Avenue 921 34,445 7 Dolan Avenue Seventh Street Cherokee Drive 567 14,742 8 Duesler Lane Orizaba Avenue Gurle Avenue 682 20,460 9 Fourth Place Old River School Road Rives Avenue 2,263 85,994 10 Gallatin Road Lemoran Avenue Cul -de -Sac North 2,775 104,340 11 Haledon Avenue Charloma Drive Gallatin Road 991 35,676 12 Irwin rove Drive Old River School Road Rives Avenue 21,234 80,424 13 lzetta Avenue S r Street Washburn Road 1318 47448 Lakewood Boulevard 14 East Frontage Road- S/0 Priscilla Street N/0 Priscilla Street 334 9,352 15 Lemoran Avenue Haledon Avenue Gallatin Road 1220 43,920 16 ManzanarAvenue Cherokee Drive North End 390 14,040 17 Muller Street Cul -De -Sac West Brookshire Avenue 177 6018 18 Nash Avenue Cul -De -Sac South Firestone BI 410 11,480 300 Feet S/0 Florence 19 Old River School Road Avenue Florence Avenue 320 20,992 20 Orizaba Avenue Duesler Lane Stewart & Gray Road 1,256 45,216 Lakewood Boulevard 21 Priscilla Street Frontacie Road Hanwell Avenue 1,105 39,780 22 Priscilla Street Hanwell Avenue Columbia Wav 1,122 40,392 Cul -De -Sac W/O Smallwood 23 Puritan Avenue Avenue Paramount Boulevard 1,397 45,822 24 Quinn Street Cul -De -Sac West Brookshire Avenue 466 13,980 25 Smallwood Avenue Borson Street tTperial Hiqhway 945 34,020 26 Smallwood Avenue Puritan Avenue Borson Street 1,218 43,848 27 S Street_ lzetta Avenue Cul -de -Sac East 994 35,784 28 Wile Burke Avenue Florence Avenue Suva Street 2,703 97,308 Total 27,779 994,511 Note: Only Speed Humps to be reconstructed on Ardis Avenue