HomeMy WebLinkAbout08. Approve PSA w-NAC, Inc. for Architectural & Engineering Design Srvcs[Ir-11111111111101
APPROVED BY
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY couNcCITY MANAGER
FROM: OFFICE OF THE CITY MANAGER
BY: JOHN OSKOUI, ASSISTANT CITY MANAGER
SUBJECT: APPROVE PROFESSIOO
NAL SERVICES AGREEMENT WITH NAC ' INC. FR
ARCHITECTURAL AND ENGINEERING DESIGN SERVICES OF THE CITY OF
DOWNEY LIBRARY
1. Approve a Professional Services Agreement with NAC, Inc. in the amount of
$569,115 for a period of three years; and
2. Authorize the Mayor to execute the agreement in a form acceptable by the City
Attorney; and
3. Authorize the City Manager to execute any and all amendments to the agreement as
deemed necessary in a form acceptable by the City Attorney.
Modernization of the Downey Library is part of the City's Measure S Improvement Program. At
its meeting of February 13, 2018, the City Council approved agreements for providing "On -Call
Architectural Services" with five architectural firms, which were selected through a statement of
qualification (SOQ) process.
The intent was to issue a Request for Proposals (RFP) for each one of the earmarked Measure
S Projects to all five pre -qualified firms and select one of these firms to complete the necessary
professional services for design work.
On April 9, 2018, the RFP for the City of Downey Library Modernization Project was sent to the
following firms:
• ATI Architects and Engineers
• IDS Group
• NAC, Inc.
Westgroup Designs
BOAArchitecture
E
Approve Professional Services Agreement for Architectural & Engineering Design Services for
City of Downey Library
May 22, 2018
On April 26, 2018, the City received four (4) proposals from ATI Architects and Engineers, IDS
Group, Westgroup Designs and NAC, Inc.
The proposals were reviewed by a selection committee and evaluated based on the following
parameters:
Project Understanding
Technical Competence
Record of Past Performance
Budget and Schedule
Project Approach
Capabilities
Full -Service
The proposals were reviewed, analyzed and evaluated and ranked based on the
aforementioned parameters to select the most qualified firm. After completing this process, the
submitted fees were reviewed and analyzed. As such, it has been determined that the firm
NAC, Inc. is the most qualified firm to complete design of the City of Downey Library
Modernization Project. The chart below summarizes the ranking and submitted fees of the firms
who submitted a proposal:
It should be noted that after selection of NAC, Inc. as the most qualified firm to complete design
of the subject project, staff negotiated to reduce their initially proposed fee of $648,691. NAC -
Inc. agreed to perform the necessary services for a fee of $569,115.
Staff recommends that the City Council approve a Professional Services Agreement with NAC,
Inc. in the amount of $569,115 (Attachment A). It is anticipated that the design process will take -
about nine (9) months to be completed.
The cost for completing design of the City of Downey Library Modernization Project is included
in the Measure S Improvement Program Fund (Account No. 33-1-3301-0520).
ATTACHMENTS
Attachment A: Professional Services Agreement
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U61 Zvi :tog M I I I =L" 111r, . 1
1. PARTIES AND DATE.
This Agreement is made and ent red i ts nd d
the City of Downey, a California municipal corporation and charter city with its principal
place of business at 11111 Brookshire Avenue, Downey, California 90241 ("City") and NAC,
Washington corporation, with its principal place of business at 120 W. Riverside
Avenue, Spokane, Washington 99201 ("Consultant"). City and Consultant are sometimes
individually referred to as "Party" and collectively as "Parties,"
2. RECITALS.
Consultant desires to perform and assume responsibility for the provision of certain
professional architectural and engineering design services required by City on the terms
and conditions set forth in this Agreement. Consultant represents that it has demonstrated
competence and experience in providing professional architectural and engineering
design services to public clients, is licensed in the State of California, and is familiar with the
plans of City.
SEE[=
City desires to engage Consultant to render such services for the City of Downey
Library project ("Project") as set forth in this Agreement.
3. TERMS.
3.1.1 Gehe(6lSdobed(Sbrvid6s. Consultant promises and agrees to furnish
to City all labor, materials, tools, equipment, services, and incidental and customary work
necessary to fully and adequately supply the professional architectural and engineering
design services necessary for the Project ("Services"). The Services are more particularly
described in Exhibit "A" attached hereto and incorporated herein by reference. All Services
shall be subject to, and performed in accordance with, this Agreement, the exhibits attached
hereto and incorporated herein by reference, and all applicable local, state and federal laws,
rules and regulations.
112 Term,. The term of this Agreement shall be from May 22, 20,18 to Mao
22, 2021, unless earlier terminated as provided herein. Consultant shall complete the I
ATTACHMENT A
Services within the term of this Agreement, and shall meet any other established schedules
and deadlines. The term of this Agreement may be extended by written amendment to this
Agreement signed by the City Manager and the Consultant.
3.2.1 Control and Payment of Subordinates; Independent Contractor. The
Services shall be performed by Consultant or under its supervision. Consultant will
determine the means, methods and details of performing the Services subject to the
requirements of this Agreement. City retains Consultant on an independent contractor basis
and not as an employee. Consultant retains the right to perform similar or different services
for others during the term of this Agreement. Any additional personnel performing the
Services under this Agreement on behalf of Consultant shall also not be employees of City
and shall at all times be under Consultant's exclusive direction and control. Consultant shall
pay all wages, salaries, and other amounts due such personnel in connection with their
performance of Services under this Agreement and as required by law. Consultant shall be
responsible for all reports and obligations respecting such additional personnel, including, but
not limited to: social security taxes, income tax withholding, unemployment insurance,
disability insurance, and workers' compensation insurance.
In the event that Consultant or any employee, agent, or subcontractor of Consultant
providing services under this Agreement claims or is determined by a court of competent
jurisdiction or the California Public Employees Retirement System (CaIPERS) to be eligible
for enrollment in CalPERS as an employee of City, Consultant shall indemnify, defend, and
hold harmless CITY for the payment of any employee and/or employer contributions for
CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as
well as for the payment of any penalties and interest on such contributions, which would
otherwise be the responsibility of City.
3.2.2 Schedule of Services. For each project or task, a specific Schedule of
Services will be developed in accordance with the sample Schedule of Services contained in
Exhibit "B". City and Consultant will agree on the tasks, task durations and overall project
schedule. Consultant shall perform the Services expeditiously, within the term of this
Agreement, and in accordance with the agreed-upon project -specific Schedule of Services.
Consultant represents and warrants that it has the professional and technical knowledge and
personnel required to perform the Services in conformance with the Schedule. In order to
facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's
submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed
schedule of anticipated performance timelines to meet the Schedule.
3.2.3 Conformance to Applicable Reouirernents. All work prepared by
Consultant shall be subject to the approval of City.
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3.2.4 Substitution of Ke Personnel. Consultant has represented to City that
certain key personnel will perform and coordinate the Services under this Agreement. Should
one or more of such personnel_ become unavailable, Consultant may substitute other
personnel of at least equal competence upon written approval of City. In the event that City
and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to
terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to
perform the Services in a manner acceptable to the City, or who are determined by the City to
be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or
a threat to the safety of persons or property, shall be promptly removed from the Project by
the Consultant at the request of the City.
3.2.5 City's Representative. The City hereby designates the City Manager or
his or her designee, to act as its representative for the performance of this Agreement ("City's
Representative"). City's Representative shall have the power to act on behalf of the City for
all purposes under this Contract. Consultant shall not accept direction or orders from any
person other than the City's Representative or his or her designee.
3.2.6 Consultant's Representative. Consultant hereby designates Helena
Jubany, or his or her designee, to act as its representative for the performance of this
Agreement ("Consultant's Representative"). Consultant's Representative shall have full
authority torepresentand act on behalf of the Consultant for all purposes under this
Agreement. The Consultant's Representative shall supervise and direct the Services, using
his best skill and attention, and shall be responsible for all means, methods, techniques,
sequences and procedures and for the satisfactory coordination of all portions of the Services
under this Agreement.
3.2.7 Coordination of Services; Consultant agrees to work closely with City
staff in the performance of Services and shall be available to City's staff, consultants and
other staff at all reasonable times.
3.2.8 Standard of Care, Performance of EMpjpyees. Consultant shall perform
all Services under this Agreement in a skillful and competent manner, consistent with the
standards generally recognized as being employed by professionals in the same discipline in
the State of California. Consultant represents and maintains that it is skilled in the
professional calling necessary to perform the Services. Consultant warrants that all
employees and subcontractors shall have sufficient skill and experience to perform the
Services assigned to them. Finally, Consultant represents that it, its employees and
subcontractors have all licenses, permits, qualifications and approvals of whatever nature
that are legally required to perform the Services, including a City Business License, and that
such licenses and approvals shall be maintained throughout the term of this Agreement. As
provided for in the indemnification provisions of thisAgreement, Consultant shall perform, at
its own cost and expense and without reimbursement from the City, any services necessary
to correct errors or omissions which are caused by the Consultant's failure to comply with the
standard of care provided for herein. Any employee of the Consultant or its sub -consultants
who is determined by the City to be uncooperative, incompetent, a threat to the adequate or
timelycompletion of the Project, a threat to the safety of persons or property, or any
employee who fails or refuses to perform the Services in a manner consistent with the
standard of care set forth herein, shall be promptly removed from the Project by the
Consultant and shall not be re-employed to perform any of the Services or to work on the
Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and
in compliance with all applicable local, state and federal laws, rules and regulations in force at
the time the Services are performed by Consultant and in any manner affecting the
performance of the Project or the Services, including all applicable Cal/OSHA requirements,
and shall give all notices required by law. Consultant shall be liable for all violations of such
laws and regulations in connection with Services. If the Consultant performs any work
knowing it to be contrary to such laws, rules and regulations and without giving written notice
to the City, Consultant shall be solely responsible for all costs arising therefrom. Consultant
shall defend, indemnify and hold City, its officials, directors, officers, employees and agents
free and harmless, pursuant to the applicable indemnification provisions of this Agreement,
from any claim or liability arising out of any failure or alleged failure to comply with such laws,
rules or regulations. Consultant's violation of such laws, rules and regulations shall also
constitute a material breach of this Agreement.
3.2 10 Insurance.
3.2.10.1 Time for Corn fiance. Consultant shall not commence the
Services or the Project under this Agreement until it has provided evidence satisfactory to the
City that it has secured all insurance required under this section. In addition, Consultant shall
not allow any subcontractor to commence work on any subcontract until it has provided
evidence satisfactory to the City that the subcontractor has secured all insurance required
under this section. The City reserves the right to modify these requirements, including limits,
based on the nature of the risk, prior experience with insurer, coverage or other special
circumstances.
3.2.10.2 Minimum Requirements. Consultant shall, at its expense,
procure and maintain for the duration of the Agreement insurance against claims for injuries
to persons or damages to property which may arise from or in connection with the
performance of the Agreement, the Services or the Project by the Consultant, its agents,
representatives, employees or subcontractors. Consultant shall also require all of its
subcontractors to procure and maintain the same insurance for the duration of the
Agreement. Such insurance shall meet at least the following minimum levels of coverage:
(A) Minimum Scope of Insurance. (1) Commercial General
Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence
basis including products and completed operations, property damage, bodily injury and
personal and advertising injury; (2) Automobile Liability: Insurance Services Office Form
Number CA 0001 covering Code 1 (any auto) or if Consultant owns no autos, Code 8 (hired)
and 9 (non -owned); and (3) Workers' Compensation: Workers' Compensation insurance as
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required by the State of California with Statutory Limits; and (4) Employer's Liability
Insurance.
(B) Minimum Limits of Insurance. Consultant shall maintain
limits no less than: (1) Commercial General Liability (CGL): No less than $2,000,000 per
occurrence for products and completed operations, bodily injury, property damage and
personal and advertising injury. If Commercial General liability Insurance or other form with
general aggregate limit applies, either the general aggregate limit shall apply separately to
this Agreement/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be
twice the required occurrence limit; (2) Automobile Liability: No less than $2,000,000 per
accident for bodily injury and property damage; and (3) Workers' Compensation: Workers'
Compensation limits as required by the Labor Code of the State of California with Statutory
Limits; (4) Employer's Liability: Employer's Liability limits of no less than $2,000,000 per
accident for bodily injury or disease. Employer's Liability coverage may be waived by the City
if City receives written verification that Consultant has no employees.
If the Consultant maintains broader coverage and/or higher limits than the minimum shown in
this subdivision 3.2.10.2, the City requires and shall be entitled to the broader coverage
and/or the higher limits maintained by the Consultant. Any available insurance proceeds in
excess of the specified minimum limits of insurance and coverage shall be available to the
City.
3.2.10.3 Professional Liability (Errors & Omisionst`. Consultant
shall procure and maintain, and require its sub -consultants to procure and maintain, for a
period of five (5) years following completion of the Services or the Project, errors and
omissions liability insurance appropriate to its profession. Such insurance shall be in an
amount not less than $2,000,000 per occurrence or claim and $2,000,000 in the aggregate,
and shall be endorsed to include contractual liability. If the Consultant maintains broader
coverage and/or higher limits than the minimum shown in this subdivision 3.2.10.3, the City
requires and shall be entitled to the broader coverage and/or higher limits maintained by the
Consultant. Any available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
3.2.10.4 Insurance Endorsements. The insurance policies shall
contain the following provisions, or Consultant shall provide endorsements on forms
approved by the City to add the following provisions to the insurance policies:
(A) Additional Insured Status. The Commercial General
Liability policy shall be endorsed to state that: (1) the City, its directors, officials, officers,
employees, agents and volunteers shall be covered as additional insureds with respect to
liability arising from the work, Services, Project or operations performed by or on behalf of the
Consultant, including materials, parts or equipment furnished in connection with such work,
Services. Project or operations; and (2) the insurance coverage shall be primary insurance as
respects the City, its directors, officials, officers, employees, agents and volunteers, or if
excess, shall stand in an unbroken chain of coverage excess of the Consultant's scheduled
underlying coverage. Commercial General Liability insurance coverage may be provided in
theformof an endorsement to the Consultant's insurance (at lease as broad as ISO Form
CG 20 10 11 85 or both CG 20 10, CG 20 26, CG 20 33 or CG 20 38; and CG 2037 forms if
later revisions are used).
(B) Waiver of Subrogation. Consultant hereby grants to City a
waiver of any right to subrogation which any insurer of said Consultant may acquire against
the City by virtue of the payment of any loss under said insurance policies set forth herein.
Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of
subrogation, but this provision applies regardless of whether or not the City has received a
waiver of subrogation endorsement from the insurer.
(C) loll Coverages: Each insurance policy required by this
Agreement shall be endorsed to state that: (A) coverage shall not be suspended, voided,
reduced or canceled except with written notice by certified mail, return receipt requested to
the City; and (B) any failure to comply with reporting or other provisions of the policies,
including breaches of warranties, shall not affect coverage provided to the City, its directors,
officials, officers, employees, agents and volunteers.
.2.10.5 PrimaryCoverage. For `any `claims related to this
Agreement, the Consultant's insurance coverage shall be primary insurance and primary
coverage at least as broad as ISO CG 20 01 04 13 with respect to the City, its directors,
officials, officers, employees, agents and volunteers. Any insurance or self-insurance
maintained by the City, its directors, officials, officers, employees, agents and volunteers shall
be excess of the Consultant's insurance and shall not be called upon to contribute with it in
3.2.10.6 Separation of Insureds; No S ecial Limitations'. All
insurance required by this Section shall contain standard separation of insureds provisions.
In addition, such insurance shall not contain any special limitations on the scope of protection
afforded to the City, its directors officials, officers, employees, agents and volunteers.
3.2.10.7 Deductibles and Self -Insurance Retentions. Any
deductibles or self-insured retentions must be declared to and approved by the City. City may
require Consultant to provide proof of ability to pay losses and related investigations, claim
administration and defense expenses and costs within the retention. The policy language
shall provide or be endorsed to provide that the self-insured retention may be satisfied by
either the named insured or City.
3.2.10.8 Acceptability of Insurers. Insurance is to be placed with
insurers with a current A.M. Best's rating no less than A:VII, authorized to do business in
California, and satisfactory to the City.
3.2.10.9 Verification of Coverage. Consultant shall furnish City with
original certificates of insurance, including all required amendatory endorsements (or copies
of the applicable policy language effective coverage required by this provision) and a copy of
the. Declarations and Endorsement Page of the Commercial General Liability policy listing all
policy endorsements to the City before the commencement of work under this Agreement.
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However, failure to obtain the required documents prior to the commencement of work under
this Agreement shall not waive the Consultant's obligation to provide them to the City. The
City reserves the right to require complete, certified copies of all required insurance policies,
including endorsements, at any time.
3.2.10.10 Claims -Made Policies. If any of the policies provide
coverage on a claims -made basis:
(A) The retroactive date must be shown and must be before the date of this
Agreement or the date work commences under this Agreement, whichever is earliest;
(B) Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the Services provided under this
Agreement;
(C) If coverage is canceled, non -renewed, and not replaced with another
claims -made policy form with a retroactive date prior to the effective date of this Agreement
or the date work commences under this Agreement, whichever is earliest, the Consultant
must purchase extended reporting coverage for a minimum of five (5) years after completion
of the Services under this Agreement.
3.2.11 Safety. Consultant shall execute and maintain its work so as to avoid
injury or damage to any person or property. In carrying out its Services, the Consultant shall
at all times be in compliance with all applicable local, state and federal laws, rules and
regulations, and shall exercise all necessary precautions for the safety of employees
appropriate to the nature of the work and the conditions under which the work is to be
performed. Safety precautions as applicable shall include, but shall not be limited to: (A)
adequate life protection and life-saving equipment and procedures; (B) instructions in
accident prevention for all employees and subcontractors, such as safe walkways, scaffolds,
fall protection ladders, bridges, gang planks, confined space procedures, trenching and
shoring, equipment and other safety devices, equipment and wearing apparel as are
necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for
the proper inspection and maintenance of all safety measures.
3.3.1 Compensation. Consultant shall receive compensation, including
authorized reimbursements, for all Services rendered under this Agreement at the rates set
forth in Exhibit "C' attached hereto and incorporated herein by reference. The total
compensation shall not exceed Five Hundred and Sixty Nine Thousand One Hundred and
Fifteen Dollars and 00/100($569,115.00) without written approval of the City. Extra Work
may be authorized, as described below, and if authorized, said Extra Work will be
compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly
itemized statement which indicates work completed and hours of Services rendered by
Consultant. The statement shall describe the amount of Services and supplies provided
since the initial commencement date, or since the start of the subsequent billing periods, as
appropriate, through the date of the statement. City shall, within thirty (30) days of receiving
such statement, review the statement and pay all approved charges thereon.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for
any expenses unless authorized in writing by City.
3.3.4 Extra Work.. At any time during the term of this Agreement, City may
request that Consultant perform Extra Work. As used herein, "Extra Work" means any work
which is determined by City to be necessary for the proper completion of the Project, but
which the parties did not reasonably anticipate would be necessary at the execution of this
Agreement. Consultant shall not perform, nor be compensated for, Extra Work without
written authorization from the City Manager.
3.3.5 Prevailing Wages. Pursuant to Downey Municipal Code Section 2935, the
requirements of California Labor Code Sections 1720 et seq. and 1770 et seq., as well as
California_ Code of Regulations,. Title 8, Section 16000 et seq. ("Prevailing Wage Laws"),
which require the payment of prevailing wage rates and the performance of other
requirements on certain "public works" and "maintenance" projects, shall apply to the Project.
Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide
Consultant with a copy of the prevailing rates of per diem wages in effect at the
commencement of this Agreement. Consultant shall make copies of the prevailing rates of
per diem wages for each craft, classification or type of worker needed to execute the
Services available to interested parties upon request, and shall post copies at the
Consultant's principal place of business and at the Project site. Consultant shall defend,
indemnify and hold the City, its elected officials, officers, employees and agents free and
harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or
alleged failure to comply with the Prevailing Wage Laws. If applicable, Consultant shall be
registered at all times with the Department of Industrial Relations under the Public Works
Contractor Registration Program for Labor Compliance.
3.4.1 ,Maintenance and Inspection. Consultant shall maintain complete and
accurate records with respect to all costs and expenses incurred under this Agreement. All
such records shall be clearly identifiable. Consultant shall allow a representative of City
during normal business hours to examine, audit, and make transcripts or copies of such
records and any other documents created pursuant to this Agreement. Consultant shall allow
inspection of all work, data, documents, proceedings, and activities related to the Agreement
for a period of three (3) years from the date of final payment under this Agreement.
3.5.1 Termination of Agreement.
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3.5.1.1 Grounds for Termination, City may, by written notice to
Consultant, terminate the whole or any part of this Agreement at any time either for cause or
for the City's convenience and without cause by giving written notice to Consultant of such
termination, and specifying the effective date thereof, at least seven (7) days before the
effective date of such termination. Consultant may only terminate this Agreement for cause
upon giving the City not less than seven (7) calendar days' written notice.
Upon termination, Consultant shall be compensated only for those services which
have been adequately rendered to City, and Consultant shall be entitled to no further
compensation. The City shall within fifteen (15) calendar days following termination pay the
Consultant for all services adequately rendered and all reimbursable costs incurred by
Consultant up to the date of termination, in accordance with the payment provisions of this
Agreement.
The following reasons shall constitute "cause" for which either party may terminate this
Agreement as provided herein:
Substantial failure by the other party to perform in accordance with the terms of
this Agreement and through no fault of the terminating party;
• Assignment of this Agreement or transfer of the Project by either party to any
other entity without the prior written; consent of the other party;
• Suspension of the Project or the Consultant's Services by the City for more than
ninety (90) calendar days, consecutive or in the aggregate, without good cause,
Material changes in the conditions under which this Agreement was entered
into, the Scope of Services or the nature of the Project, and the failure of the
parties to reach agreement on the compensation and schedule adjustments
necessitated by such changes.
3.5.1.2 Effect of Termination. If this Agreement is terminated as
provided herein, City may require Consultant to provide all finished or unfinished Documents
and Data and other information of any kind prepared by Consultant in connection with the
performance of Services under this Agreement. Consultant shall be required to provide such
Documents and Data and other information within fifteen (15) days of the City's request.
3.5.1.3 Additional Services. In the event this Agreement is
terminated in whole or in part as provided herein, City may procure, upon such terms and in
such manner as it may determine appropriate, services similar to those terminated.
3.5.2 Delive of Notices. All notices permitted or required under this
Agreement shall be given to the respective parties at the following address, or at such other
address as the respective parties may provide in writing for this purpose:
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OTITIff rpm
M
NAC, Inc.
1203 W Riverside Avenue
Spokane, Washington 99201
Phone: (509)838-8240
Fax: (509) 838-8261
Attn: Helena Jubany, Principal -in -Charge
City of Downey
11111 Brookshire Avenue
Downey, California 90241
Phone: (562) 904-7286
Fax: (562) 923-6388
Attn: City Manager
With a courtesy copy to,
City of Downey
City Attorney's Office
11111 Brookshire Avenue
Downey, California 90241
Such notice shall be deemed made when personally delivered or when mailed, forty-
eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to
the party at its applicable address. Actual notice shall be deemed adequate notice on the
date actual notice occurred, regardless of the method of service.
3.5.3 Ownership of Materials and Confidentialit x
3.5.3.1 Documents &i Data-, Licensing of Intellectual eLg e This
Agreement creates a non-exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied
in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are
prepared or caused to be prepared by Consultant under this Agreement ("Documents &
Data"). Consultant shall require all subcontractors to agree in writing that City is granted a
non-exclusive and perpetual license for any Documents& Data the subcontractor prepares
under this Agreement. Consultant represents and warrants that Consultant has the legal
right to license any and all Documents & Data. Consultant makes no such representation
and warranty in regard to Documents & Data which were prepared by design professionals
other than Consultant or provided to Consultant by the City. City shall not be limited in any
way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
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3.5.3.2 Confidentiality. All ideas, memoranda, specifications,
plans, procedures, drawings, descriptions, computer program data, input record data, written
information, and other Documents and Data either created by or provided to Consultant in
connection with the performance of this Agreement shall be held confidential by Consultant.
Such materials shall not, without the prior written consent of City, be used by Consultant for
any purposes other than the performance of the Services. Nor shall such materials be
disclosed to any person or entity not connected with the performance of the Services or the
Project. Nothing furnished to Consultant which is otherwise known to Consultant or is
generally known, or has become known, to the related industry shall be deemed confidential.
Consultant shall not use City's name or insignia, photographs of the Project, or any publicity
pertaining to the Services or the Project in any magazine, trade paper, newspaper, television
or radio production or other similar medium without the prior written consent of City.
3.5.4 Cooperation, Further Acts. The Parties shall fully cooperate with one
another, and shall take any additional acts or sign any additional documents as may be
necessary, appropriate or convenient to attain the purposes of this Agreement.
3.5.5 Attorney's Fees. In the event of any litigation, whether in a court of law,
administrative hearing, arbitration, or otherwise, arising from or related to this Agreement of
the services provided under this Agreement, the prevailing party shall be entitled to recover
from the non -prevailing party all reasonable costs incurred, including staff time, court costs,
attorneys' fees and allotherrelated expenses in such litigation.
3.5.6 Indemnification.
3.5.6.1 General Indemnification. Except as provided in subdivision
3.5.6.2 below which is applicable to "design professionals" only, Consultant shall defend (with
counsel acceptable to City), indemnify and hold the City, its officials, officers, employees,
volunteers and agents free and harmless from any and all claims, demands, causes of action,
costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons,
including wrongful death, in any manner arising out of or incident to any alleged negligent
acts, errors, omissions or willful misconduct of Consultant, its officials, officers, employees,
agents, consultants and contractors arising out of or in connection with the performance of
the Services, the Project or this Agreement, including without limitation the payment of all
consequential damages and attorneys' fees and other related costs and expenses.
Consultant shall defend, at Consultant's own cost, expense and risk, any and all such
aforesaid suits, actions or other legal proceedings of every kind that may be brought or
instituted against City, its directors, officials,_ officers, employees, agents or volunteers.
Consultant shall pay and satisfy any judgment, award or decree that may be rendered
against City or its directors, officials, officers, employees, agents or volunteers, in any such
suit,action or other legal proceeding. Consultant shall reimburse City and its directors,
officials, officers,employees, agents and/or volunteers, for any and all legal expenses and
costs incurred by each of them in connection therewith or in enforcing the indemnity herein
provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if
11
any, received by the City, its directors, officials officers, employees, and agents or volunteers.
Consultant shall not be obligated to defend, indemnify or hold the City harmless in any
manner whatsoever for any claims or liability arising solely out of the City's own negligent
acts, errors or omissions or willful misconduct.
3.5.6.2 Design Professionals. The provisions of this subdivision
3.5.6.2 shall apply only in the event that Consultant is a "design professional" within the
meaning of California Civil Code section 2782.8(c). If Consultant is a "design professional
within the meaning of Section 2782.8(c), then, notwithstanding subdivision 3.5.6.1 above, to
the fullest extent permitted by law (including, without limitation, Civil Code sections 2782 and
2782.6), Consultant shall defend (with legal counsel reasonably acceptable to City),
indemnify and hold harmless City and City's officers, officials, employees, volunteers and
agents from and against any Claim that arises out of, pertains to, or relates to, directly or
indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of
Consultant, any subconsultant,-subcontractor or any other person directly or indirectly
employed by them, or any person that any of them control, arising out of Consultant's
performance of any task or service for or on behalf of City under this Agreement. Such
obligations to defend, hold harmless and indemnify City or any City officers, officials,
employees or volunteers shall not apply to the extent that such Claims are caused in part by
the sole active negligence or willful misconduct of City or such City officers, officials,
employees, volunteers and agents. Consultant's cost to defend City and/or City's officers,
officials, employees or volunteers against any such Claim shall not exceed Consultant's
proportionate percentage of fault with respect to that Claim; however, pursuant to Civil Code
section 2782.8(a), in the event that one or more defendants is unable to pay its share of
defense costs due to bankruptcy or dissolutionofthe business, Consultant shall meet and
confer with City (and, if applicable, other parties) regarding any unpaid defense costs. To the
extent Consultant has a duty to indemnify City or any City officers, officials, employees,
volunteers and/or agents under this subdivision 3.5.6.2, Consultantshall be responsible for
all incidental and consequential damages resulting directly or indirectly, in whole or in part,
from Consultant's negligence, recklessness or willful misconduct.
3.5.7 _Entire Aareement This Agreement contains the entire Agreement of the
parties with respect to the subject matter hereof, and supersedes all prior negotiations,
understandings or agreements.
3.5.8 Governing Law. This Agreement shall be governed by the laws of the
State of California. Venue shall be the courts in Los Angeles County.
3.5.9 Time of Essence. Time is of the essence for each and every provision of
this Agreement.
3.5.10 Cit 's lei 'ht to Emplov Other Consultants. City reserves right to employ
other consultants in connection with this Project.
12
3.5.11 Successors and Assigns. This Agreement shall be binding on the
successors and assigns of the parties.
3.5.12 Assignment or Transfer. Neither party shall assign, hypothecate, or
transfer, either directly or by operation of law, this Agreement or any interest herein without
the prior written consent of the other party. Any attempt to do so shall be null and void, and
any assignees, hypothecates or transferees shall acquire no right or interest by reason of
such attempted assignment, hypothecation or transfer.
3.5.13 Construction; References; Cautions. Since the Parties or their agents
have participated fully in the preparation of this Agreement, the language of this Agreement
shall be construed simply, according to its fair meaning, and not strictly for or against any
Party. Any term referencing time, days or period for performance shall be deemed calendar
days and not work days. All references to Consultant include all personnel, employees,
agents, and subcontractors of Consultant, except as otherwise specified in this Agreement.
All references to City include its elected officials, officers, employees, agents and volunteers
except as otherwise specified in this Agreement. The captions of the various articles and
paragraphs are for convenience and ease of reference only, and do not define, limit,
augment, or describe the scope, content, or intent of this Agreement.
3.5.14 Amendment, Modification. No supplement, modification, or amendment
of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other
default or breach, whether of the same or other covenant or condition. No waiver, benefit,
privilege, or service voluntarily given or performed by a Party shall give the other Party any
contractual rights by custom, estoppel, or otherwise.
3.5.16 No Third Party, Beneficiaries. There are no intended third party
beneficiaries of any right or obligation assumed by the Parties.
3.5.17 Invald�; Severability. If any portion of this Agreement is declared
invalid, illegal, or otherwise unenforceable by court of competent jurisdiction, the remaining
provisions shall continue in full force and effect.
3.5.18_ Prohibited Interests. Consultant maintains and warrants that it has not
employed nor retained any company or person, other than a bona fide employee working
solely for Consultant, to solicitor secure this Agreement. Further, Consultant warrants that it
has not paid nor has it agreed to pay any company or person, other than a bona fide
employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift
or other consideration contingent upon or resulting from the award or making of this
Agreement. For breach or violation of this warranty, City shall have the right to rescind this
Agreement without liability. For the term of this Agreement, no member, officer or employee
13
of City, during the term of his or her service with City, shall have any direct interest in this
Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.5.19E ual Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee or
applicant for employment because of race, religion, color, national origin, handicap, ancestry,
sex or age. Such non-discrimination shall include, but not be limited to, all activities related to
initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff or termination. Consultant shall also comply with all relevant provisions of any City
Minority BusinessEnterprise program, Affirmative Action Plan or other related programs or
guidelines currently in effect or hereinafter enacted.
3.5.20 Labor Certification. By its signature hereunder, Consultant certifies that
it is aware of the provisions of Section 3700 of the California Labor Code which require every
employer to be insured against liability for Worker's Compensation or to undertake self-
insurance in accordance with the provisions of that Code, and agrees to comply with such
provisions before commencing the performance of the Services.
3.5.21 Authori to Enter Agreement. Consultant has all requisite power and
authority to conduct its business and to execute, deliver, and perform the Agreement. Each
Party warrants that the individuals who have signed this Agreement have the legal power,
right, and authority to make this Agreement and bind each respective Party.
3.5.22 Counterparts. This Agreement may be executed in counterparts, each of
which shall constitute one and the same instrument.
3.5.23 Effect of Conflict.
In the event of any conflict, inconsistency, or incongruity between any provision of this
Agreement, any of its exhibits, attachments, purchase order, or notice to proceed, the
provisions of this Agreement will govern and control.
6 Subcontracting.
3.6.1 Prior Approval Required. Consultant shall not subcontract any portion of
the work required by this Agreement, except as expressly stated herein, without prior written
approval of City. Consultant shall require and verify that all subcontractors maintain
insurance meeting all of the requirements set forth in this Agreement. Consultant shall ensure
that City is an additional insured as required in Section 3.2.10.4. Subcontracts, if any, shall
contain a provision making them subject to all provisions stipulated in this Agreement.
[Signatures on the next page]
14
CITY OF DOWNEY,
a California municipal corporation
and charter city
By, By:
Sean Ashton, Mayor
Its:
NAC, INC.
Helena Jubany, FAIA, LEED AP, CASp
Principal -in -Charge
Attest.- Attest.,
Maria Alicia Duarte, CIVIC, City Clerk Secretary
APProved as to Form:
-�YA CtL
Y+,tte M. Abich Garcia, City Attorney
123859
UIOTIOM���
Legal Counsel
15
CITY F DOWNEY, NAC, INC.
California municipal corporation a Washington Corporation
and charter city
By: By
Sean Ashton, Mayor Helena J ny, FAIA, LEEC F, CASA
Its: Principal -in -Charge
Maria Alicia Duarte, CMC, City Clerk Secretary
Approved as to form; Approved as to Form:
Yvette M. Abich Garcia, City Attorney Legal Counsel
123859
15
•= s
ARCH /rprTuns
April 262818
Mr. John Oskoui
Assistant City Manager
City ofDowney
11111 Brookshire Avenue
Downey, CA 90241
Dear Mr. Oskoui
Let's reimagine the City's Library! We are very pleased to submit our Proposal to the City of Downey for the Modernization
of the City of Downey Library and the possibility of working with your team on this exciting project. NAC Architecture
is a nationally recognized leader in designing civic and educational facilities. We are continually researching how the
library environment is evolving, offering a forward-looking perspective on library planning with a focus on supporting the
development of skills needed to serve the community and allow members to better compete in our global economy. For
us, a successful project is one that creates an inspiring learning environment that not only addresses the City of Downey
program requirements, but provides opportunities for community members Uz explore, learn, grow, and collaborate.
The NAC team places a high value on the effective execution of our work, making sure each and every project gets done. We
know our public clients are challenged to make the best use of every dollar available for facilities, and take that challenge to
heart. |wiU serve as Principal -in -Charge, and in partnership with our Project Manager will lead ateam dedicated to working
with the City from the beginning to end of the project. This continuity of leadership as well as individual team members is
critical tothe long term success ofour client relationships.
We know how important it is to consider the City of Downey maintenance and operation needs in our designs,so that
we deliver spaces that are not only operationally sustainable, but ones that are easily maintained both now and in the
future, Having designed more than 500 civic and educational facilities, NAC has in-depth experience delivering enriching
environments that maximize the construction budget while ensuring low-cost maintenance and energy efficient operations,
Name ofthe Firm: NAC, Inc.
Address and Place mfBusiness: 837North Spring St,Third Floor, Los Angeles, CA 90012
Tax ID Number: 91-1086202
Telephone Number: (323) 475-8074
Fax Number: (323)475'8O75
Person Authorized to Submit: Hu|ena]ubany,Principal (signature be|ovv)
E-mail: hjubany@nacarchitec1urezom
This pricing proposal isvalid for 9Odays from submission.
We understand the needs of the communities you serve, We will lead the design process to create high performing spaces
that create civic engagement and will seamlessly turn your planning efforts into a successful reality. Thank you for your
consideration.
Helena iubany,FA\A,LEEDAP, rASp
Principal -in -Charge
Project
U
aApproach
The library bboth avirtual and physical community.
Long esteemed asthe cultural center cfacommunity
such asDowney, the library continues toserves asboth
anaccess point toinformation, and agathering point
for collaboration across all ages from senior adults to
beginning readers. |t|saplace for learning, working,
accessing information, exchanging information and
connecting with your community. Alibrary serves not
only asarepository ofbooks, but itisalso aplace
where local history isrecorded and made available tu
the community. We believe that the library as both an
institution and aplace isalive and well inthe information
age.
VVeare truly excited bythe opportunity toreimaginewith
you the renewal and revitalization ofthe City ofDowney
library. The City ofDowney library has somuch potential!
NAC isaleader indesigning spaces that support 21st
century learning. Collaborative meetings, media viewing,
socializing, gettingcoffee-theseareaUectivities
welcomed and supported inthe 21stcentury library.
The schematic design vision for the Downey library
documents many features that support these qualities
asthe starting point for this reimagining:full height glass,
City of Downey Site Evaluation: Before Photos 0
Here are some possibilities ve see
the site
and reviewing your schematic drawings:
Welcome Center: Byopening opthe main entry of the
building, wmare able tocreate awelcoming experience
that asyou step into the library building you are aware nf
all the knowledge available for your to discover.
Discovery: Bymoving the adult section tnone side bf
the library (north)itallows ustmcreate aquieter space,
VVeenvision this area being areading ^sanc1uagywith
comfortable furniture, natural lighting, and intimate
spaces. |tcan beaplace where people can focus on
discovering different subjects and interests,
Exploration: Bylocating both the kid and teen spaces
side byside atthe opposite side ofthe adult section, it
opens upthe possibility ofcreating amore vibrant space,
a place tostimulate exploration where kids and teens can
"learn by doing".
Enjoy theoutdoors: Byextending the reading room to
the outdoors wecan create a"reading courtyard" that can
beused for intimate reading orfor special activities such
as a learning garden. While waiting toenter the library
inthe morning, wealso saw apossibility toextend the
entrance to the front byreinventing the existing sitting
area and trellis --a library expansion without having to
build more area.
Transparency: Byopening upthe spaces
—�`either by
removing walls orenclosing dwith full height glass, sliding
glass doors, and garage doors, wecan showcase activities,
promote, and stimulate community curiosity.
Susta@ Byintroducing skylights, meare able
tobring more natural lighting into the spaces for a
space that ismore alive while saving energy. VVecan
also explore other sustainable strategies that would
not necessarily cost more, such asLED lighting fixtures,
energy efficient air conditioning systems, lighting controls,
^green^finishes, renewable energy systems, etc.
Our practice for the past 3Oyears has been built
upon the renewal ofeducational and civic institutions
throughout Southern California. Our approach
onrenewal projects cdthis type - which isthe vast
majority ofour work -istofind opportunities to
celebrate the existing and while welcoming the new.
Our team |sdedicated tothis approach from the first
user meeting through final close out ofconstruction.
1Management Tostart aproject we
arrange akick-off meeting tninclude dient/end-users
and the NAC A/Eteam todefine responsibilities,
establish the point ofcontact, project schedule,
project and/or construction cost, site visits dates,
and schedule for interviews with and-users,Based
onthis meeting NAC will create amatrix identifying
responsibilities for related team members and assign
dates toeach task for coordination meetings, dead-
lines and milestones, preliminary and final quality
control and construc1abi|ityreviews, and deliverables
for which each team member isresponsible. The
matrix highlights the team coordination meetings,
quality control points, and constructabi|ityreview
periods for each task which istobeperformed for
different phases ofthe project. |tisNA['spolicy to
perform weekly coordination meetings during the
design phase and bi-weeNycoordination meetings
during the construction documents phase, Quality
control reviews are conducted atthe middle and end
ofeach phase, and are followed byconsiruc±abi|ity
reviews for each phase. The reviews include the
project schedule and construction cost todefine any
adjustments needed tomeet the project goals.
Quality Control: It[sour obligation atNAC trmake
sure that our documents meet your program requ|re-
ments,aMewe||-cnordinatedamongthnengineering
disciplines, and clearly communicate the design
intent. Asuccessful QA/QC program consists ofmore
than athick checklist for what the project manager
should look for when reviewing aset ofdocuments
prior topublishing. |tmust beacomprehensive
program that addresses QA/QC throughout the
process onthree |eve|s�systems, organization and
tools
Experience and References
Civic pride and engagement are a priority for our public projects. The library should
be an inviting and inspiring space with adaptive resources for the ever changing
needs of the children, families, and community of the City of Downey.
School and Kid's
Library Renovation
Playa Vista
Elementary
PLAYA VISTA, CALIFORNIA
COMPLETION DATE 2012
BUDGET $35M
SIZE 56,615 SIF
CLIENT Los Angeles Unified School District
The program consists of a joint -use
library, play areas, 26 classrooms,
administration area, multipurpose
room, and food service kitchen.
The design for the school leverages
a rigorous program, tight urban
site, bold sustainability agenda,
and demonstrable environmental
engagement to encourage and inspire,
Adaptive Reuse and
Library Upgrades
Lyc6e International
de Los Angeies
BURBANK, CALIFORNIA
COMPLETION DATE 2013
BUDGET $4.2M
SIZE 38,000 SF
CLIENT Lyc6e International de Los Angeles
Following a study by NAC, LILA
purchased a former 1950s General
Motors Training Center to transform
into a private campus for its high
school, known for rigorous academic
programs in language immersion.
Upgrades include a renovated area for
a new library and ADA upgrades to the
entire campus.
Renovation
Miraloma Park &
FamHy Resource
Center
ANAHEIM, CALIFORNIA
COMPLETION DATEJ201
BUDGET $4.2M
SIZE 4,468 SIF
An existing building was renovated
to become a new community center
which accommodates classes, from
cooking to Zurnba. A new entrance
canopy reinvents the banal archi-
tecture into an energetic place for
community gathering. The community
was invited to decorate metal stencils
throughout, based on a community
child's drawing done during visioning.
9
"In terms of engagement and listening, no firm
has been more proactive in seeking stakeholder
feedback or creatively engaging our faculty,
staff and students. NAC's flexibility throughout
the design phases saved our budget without
sacrificing quality"
RAY WHITE, VICE PRESIDENT OF ADMINISTRATION
Bellevue College
Satellite Library at
Adams Square
GlenMe Library
GLENDALE, CALIFORNIA
COMPLETION DATE 2008
BUDGET $435,000
SIZE 2,400 SF
CLIENT City of Glendale
The small, semi -circular space,
formerly an open air market, is almost
completely surrounded by windows.
An innovative semi -transparent
"storage and display system" is placed
along the peripheral windows to
display books, magazines, and
materials to the interior and exterior.
Translucent polycarbonate shelving
permits abundant natural light.
Modernization of
La Padma Community
Center
LA PALMA, CALIFORNIA
UDGET $3.4M
IZE 14,679 SIF
The modernization of existing spaces
and adjacent site, plus the addition of
new facilities, increased the Centers
flexibility of use. Integral to the
design approach was finding ways to
strengthen the Center's connection to
the City and community. Heightened
parapets and light monitors above
the entrances help the Center to
announce itself as a lively, welcoming,
vibrant site of public activity.
Library Renovation
for
Hawaiian Gardens
HAWAIIAN GARDENS, CALIFORNIA
COMPLETION DATE 2008
BUDGET $2M
SIZE 10,000 SIF
The City of Hawaiian Gardens
commissioned NAC to develop
conceptual interior designs for the
relocation of the Public Library.
The City went with adaptive resue
for the new location, in an existing
building recently remodeled for family
dentistry but originally built for a bank
institution.
A �,,
5
W�/en[0Ura��VODtOcontact the following
_ _
references, who can each attest to the high {]Ualhn
service, collaborative
approach, and inclusive design
�R]���S that we exhibit on @U of our D��e[tS.
. . '
Los Angeles Unified School District Design Management
333South BeaudryAvenue, Los Angeles [A9OO17
213'241-7508
]u|ia.hawkinson@|ausdoet
Project Description: Playa Vista Elementary School kid's library renovation
Lyc6eInternational deLos Angeles
11O5West Riverside Drive, Burbank, [Ag15OG
810-994-2961
]ohn.Oeck@Naschooicom
Project Description: Adaptive Reuse and Library Upgrades
City ofAnaheim Community Services Department
2OOSouth Anaheim Boulevard, Anaheim, C49Z8O5
714-765-4483
pga|era@Anaheim.net
Project Description: Mire|omaCommunity Center renovation
Cindy Cleary // Library Director
Glendale Public Library
1100 East Chevy Chase Drive, Glendale, [Aql205
818-548-2043
cc|eary@g|enda|ecaguv
Project Description: Adaptive reuse for anew satellite library
City of La Palma
7822Walker Street, LaPalma, [A90623
626'574-5401
d|azzaretto@darcadia.ca.us
Project Description: Community center modernization
6
Project Team
NAC Architecture's proposed team is highly regarded for the collaborative way
we work, and in the quality of the results.
NAC ARCHITECTURE ROLE
EDUCATION
RELEVANT EXPERIENCE
LICENSES
> Hawaiian Gardens Library Renovation City of Hawaiian Gardens
Helena Jubany, FAIA, LEED AP;
Lic. #C-22214
> Verdugo Career Center City of Glendale
CASp Principal
Master of Architecture
> Brand Library Accessibility City of Glendale
in Charge
California State Poly
> South EI Monte Community Center City of South EI Monte
Lead Architect
29 years with NAC
Bachelor of Architecure
> John Glenn High School Library Modernization Norwalk -La Mirada USD
University of Sao Paulo
> Gratts Elementary School New Library Los Angeles USD
> City of Glendale Library Connection @ Adams Square Glendale, California
Lic. C-27097
> City of Glendale Central Library Vision Plan Glendale, California
> City of La Palma Community Center La Palma, California
Design
Michael Pinto, AIA
Master of Architecture
SCI -Arc
> Children's Libra at Playa Vista Elementary School Los Angeles USD
Library y ry g
Principal
> Duarte High School Classroom and Library Modernization Duarte USD
Bachelor of Architecture
Penn State University
> Baldwin Park High School (Robert Viramontes Library) Baldwin Park USD
> La Canada High School New Library La Canada USD
Lic. #C-34809
> Miraloma Park & Family Resource Center City of Anaheim
Senior>
Bachelor of Architecture
City of La Palma Community Center La Palma, California
Leticia Ochoa, AIA Project
California Polytechnic
> La Canada High School Modernization La Canada USD
Manager
State University
--
> Duarte High School Classroom and Library Modernization Duarte USD
Lic. #C-10341
> City of La Palma Community Center La Palma, California
Project
Bachelor of Architecture
> LA Mission College Central Plant Design Build LA Community College District
David Pape, RA; CASp Architect
California Polytechnic
> Emerson Middle School Gym and Field Modernization Las Angeles USD
Y g
State University
> Jordan Middle School Modernization Burbank USD
Lic. #C36189
Master of Science in
> City of Glendale Central Library Vision Glendale, California
Project
Built Environment
> City of Glendale Library Connection @ Adams Square Glendale, California
Karla Grijalva, AIA; LEED BD+C Interior
Arizone State University
> Duarte High School Library Modernization Duarte Unified School District
Designer
Bachelor Degree
> Baldwin Park High School Robert Viramontes Library Baldwin Park USD
Instituto Tecnologico y
> La Canada High School New Library La Canada USD
de Estudios Superiores
de Monterrey
Lic. #C-21424
> City of Glendale Central Library Vision Glendale, California
Project
Master of Architecture
> City of Glendale Library Connection @ Adams Square Glendale, California
Tim Ballard, AIA, LEED AP Quality
University of
California, Berkley
> Duarte High School Libra Modernization Duarte Unified School District
g Library
Control
> Baldwin Park High School Robert Viramontes Library Baldwin Park USD
Bachelor of Science
Harvard University
> La Canada High School New Library La Canada USD
> 7
Helena Jubany, FAIA:, IEEID AP; CASA Principal in Charge
Michael Pinto, AIA Design Principal
Leticia Ochoa, AIA Sr, Project Manager
David Pape, RA, CASA Architect
Karla Grijalva, AIA, LEED BD- Interior Designer
SbCOnsultants
Tim Ballard, AIA, LEED AP Quality Control
DISCIPLINE FIRM
CONSULTANT
RELEVANT EXPERIENCE
Aldrin Orue
> City of Anaheim Miraloma Park and Family Center
Structural KPFF
> LA City College Life Science/Chemistry Building Modernization
Lic. 399
> Glendale USD Franklin Elementary School New Building
Austin Allen
> City of Anaheim Miraloma Park
Lic. *M36447
> City of Santa Monica Seismic Evaluations
> City of Pasadena Water and power On -Call Structural Engineering
> City of Anaheim Miraloma Park
`MEP Henderson
Simon Ugh!
> City of Santa Monica Seismic Evaluations
Lic. #E1955
> City of Pasadena Water and power On -Call Structural Engineering
> City of Anaheim Miraloma Park
> City of Santa Monica Seismic Evaluations
Jay Pan llinan
> City of Pasadena Water and power On -Call Structural Engineering
Sharad Ganju
> East Anaheim Gymnasium
Civil KPFF
Lic. C512
> Baldwin Park USD Geddes Elementary School Redevelopment
rY P
> City of Los Angeles Central Library Video Wall
Security Vantage
Phil Crompton
> City of Anaheim Miraloma Park and Family Center
Technology
Telecommunications
> Riverside Community College Digitial Library Resource Center
> Venice High School Modernization
Allen Crompton
> Los Angeles County 3965 S Vermont Ave Renovation
Landscape SALT
Lic. #LASS65
> Emerson Middle School New Gymnasium, Field & Modernization
> Los Angeles County and USC Child Care Center
>
- - - - - - - - - - - - - - - - - -
Contract Terminations
���Mffl•fll N I Il MEN I NOW I � I I !!III I
�� M
001, AMM"n,"
r''01011110111 I "
Legal Proceedings
As part of our quality control program and emphasis on long term client relations, we strive to assure the client is
never placed in the position of filing a claim against NAC. We are proud to say that NAC Los Angeles has no current,
on-going, or pending legal proceedings filed in the past five years.
RAO
Section 8
Conflicts of interest
NAC Architecture has no conflict of interest related to the City of Downey or the Library Modernization Project.
1. We are assuming that therewill �not be~ - work, ^ ` we have not included any civil or consultant.
2. Structural design includes the following components:
A. New skylight openings onthe roof
B. New HVAC units on the roof - (assume 6-8 units max - 2,000 lbs- each)
C.Support and bracing Uftwo CDinterior garage doors
D.Top ofwall bracing for (1)display wall near Staff Workroom
_E.Top ofwall bracing for five (5)full height interior glass walls
ETop ofwall bracing for full height exterior glass atEntrance
g.Top ofwall bracing for sliding glass door atReading Room
3.The Mechanical systems for the space were upgraded and modernized in7n15 and this proposal assumes the
base mechanical equipment will be existing to remain, and the distribution ductwork will be modified/designed in
accordance with the final space programming.
4. This proposal assumes the base building electrical distribution for the tenant spaces will be adequate for the
library and that the upgrade of the power distribution sytems will not be required.
5. This proposal assumes Fire Protection for the space is included as a performance specification, without head
layout, and with fire alarm device layout.
a.Design ofStructured
Cabling `-System tosupport voice and data
b. Specification of telephone and network switches, We assumes that there is a City Standard for
these devices, and we will only specify quantities and locations for specific part numbers.
c. Design of Wi-Fi. We assumes that there is a City Standard for these devices, and we will only
specify quantities and locations for specific part numbers.
d. We assumes that the City will provide Computers, Servers, Check out/inventory Control, and
other Active systems.
e.VVeassumes that any private WAN and/or Public Telecom utility extension to, and
the
building shall bebyOthers,
a. Video surveillance to observe all entries. We assumes there isaCity system head end, which has
the capacity to support additional cameras within the Library
C. Public Safety Radio Distributed Antenna System
a. Performance Specification Only
a:Projector and local audio system in"The Reading Room"
b.Flat Panel Display atMain Entrance
cFlat panel display and local audio system |n"Media Room"
d.Projector and local audio system in"Cormack Room"
Is
OF SERVICES
Section 5
Project Plan
'w
a Schedule
1 rie overall schedule es�,5550RTRT =yvmll
tWirf
of design work within 6 months and
initiation of construction by April 20191
This allows adequate time tocomplete visioning
and continue the stakeholder engagement
process, prepare thorough documentation,
secure agency approvals and properly
execute the bidding and award process.
Some key issues that the NAC team views
asessential tothe success ofscheduling
and executing the project include:
~~]know what
is there: Thorough research
and documentation ufexisting conditions. The original
facility isnearly bOyears old; various building systems
need tobeevaluated for replacement aspart ofthis
project. Gathering detailed information asearly as
possible inthe design process isthe most effective
approach 0amitigating the uncertainty regarding
the condition ofthese existing, aging systems.
~,~ know what you want: Continuation
ofthe stakeholder engagement process. This isan
important process for any public institution, especially
as the initial vision is translated into detailed plans
and specifications. Stakeholder awareness isneeded
throughout tumonitor the decision-making process.
,,~know where you want to be: Main-
tain the vision established
ain'tainthevisionestab|isMed inthe initial meetings; The
translation ufthis vision from the City ofDowney
staff and community stakeholders tothe NAC Proj-
ect Architectisacridca|partofthedesignprocess.
_~keep your budget: Cost estimating pro-
cess ateachpnojectmUestone.VYereoommenU
the initial estimate beprepared based onconcept
plans. Maintaining abudget uf$5million toren-
ovate andupdateZ9'UU0SFuf|ibrarywi||require
diligence throughout the design and documen-
tation process. Cost estimate updates atDesign
Development and Construction Document phases
will beimportant tokeep the project onbudget.
�
The Plan Outline of the proposed
work plan forNAC team:
Review c a aic Design I month
Starting with the schematic floor plan provided
with the RFP, the NAC team will review the vision
established during the initial work sessions with
library staff. Based on this review, a more complete
schematic package will be prepared, including a
statement of design intent for all primary building
systems. A primary goal of the development of
the schematic package is to allow the preparation
of an accurate schematic level cost estimate.
In the design development phase the vision for the
project will be developed and fully documented,
including proposed selections of colors, materials
and furnishings. The project cost estimate will be
updated. At the conclusion of this phase, library
staff and other city stakeholder groups will approve
the full design package, prior to the initiation of
the construction documents phase of work.
Construction oc ens 3 months
For a project that involves the renovation of a
60 year old building, thorough preparation and
coordination of construction documents is important
for successful execution during the construction
phase. Adequate time should also be allocated
for preparation and review of a 100% CD phase
cost estimate. Any adjustments to scope needed
to keep the project on budget should be made at
this time, prior to securing agency approvals.
Agency rovai5 2.5 months
Review and approval by the City of Downey
Building Department and other agencies having
jurisdiction will be achieved during this phase.
Bidding
The NAC team will work closely with the City and their
construction manager to establish and implement the
preferred construction delivery system. In the current
competitive environment, allowing adequate time
to publicize and receive bids from multiple, qualified
and/or sub -contractors is important to achieving the
best value. The NAC team will also assist as needed
in the contract award process to the City Council.
Construction inisr tin April 2019
The durations proposed will allow for initiation of
construction by April 2019 as requested in the RFP.
We would anticipate a 10 to 12 month construction
duration for a modernization project of this
type. The NAC team will provide a full package
of services for the duration of construction.
10
ExHiBiT "C"
2
Fees
DISCIPLINE TOTAL
ArchiteCWFe $448,500
$435,000
$15,000
$5,000
mm
StructuraB 526,400
Mechanical Numbing I Electriud $66,715
Technology urifristrucl:ure Dos lign'82 ,500
, ------
TOTAL $569,115
Assumptions:
1. We are assurning shat chore WO no L be site work, t ere fore., we have not inched e.,d any civi I or iandscape
consjtaru,
2. SmicluriB design rncludes the fc)ilowing components,
94
A,New
'^~Skylight upen|on
B,Supporl,and bracingoftwo CD{ncer|orgarage doors
C.Top ofviaUbrac|ng for rive (5)full height interior g{asswalls ,
0.Top ofwall bracingfor hJ|he|ghLexterior glass atEntrance
3. The Nlechanical sysirems, for the space were upgraded and modernized in 2015 and this proposal aSSUmes Lhe
basemechanical equipmentWill beexisting Loremain, and the d|stribct|onductwork w|Ubemodified/designed |n
accordanccwl�hthe0na|spaceprogramnn|ng,
4. This proposal jesmnes trip hase Mjilcl electrical distribuLion for Lhe i.enant spoces vvill bp adequate fm the
library and friar dhC- Upgrade of the power distribudrsn systems vvill riot be reqmred,
5. I-hIs proposal assurmc, Fire Protef-tion for the ;pace is included as a pefformance specification, wiJ101A head
layout, and w4Lhfire a|armdevice |aymuc
m.De-,ignorStruCtuMdCabling SysrerTcosuppotvo|ceand data
b, Specification o[Ueiephonmand netw/orkswiLches,Weassumesthat ffiere is a Cty Standardfor
chese devices, and vve will only specif'/ qUantiLies and localJons for specific part numbers,
c.Des�no[VV�FiVVeassumesthat chere |sa[|�for thdU
esedev|cesan�ewiun�
specify quandtiesand locations for spec |hcpart numbers,
& We assumcs tr'at the Gry Will provide c.ompkiters, Servers, Check OLA/1 rive r,tory Control, and
ocher Active sysip.Hls-
e.VVeassumeythat any private WAN and/or Public Telecomut|ityextension to, and into, Ohe
building -Shail be by Otherv,
B� VideoSurve|Uance
a.Video survei|lariceoobserve aUcntrrc��;, ve assurnes there isaCity systern nead and, wlh,ch has
the caoauty to support additional carneris, within the Library
C. &jdio J Visual
a,Pr,)jecdorand local audio syst.omin"The Read|ngHoonf
lb�Flat Panel Di -splay acMain En1ramce
cFlat 0ane|disp|ayarid local audio sVsLern|n"Media Room"
d.Pmjectorand local audiouys�em(n"Cormack Room"
7. Erivironmenta|Grachio
X Fees include onvii onmef ital gra �) 11 Cs throughout ffie ityary (j,e, supei graphics and signape.)
B. Furnilure - Fees include recommendation on furn"Wre
�