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HomeMy WebLinkAbout14. Approve the Chamber of Commerce Street Closure Faire Permit for May 5, 2018t ■; f i •'mill i' FROM: OFFICE OF SHANNON DELONG, ASSISTANT TO THE CITY MANAGER 111111 ii • i That the City Council approve the Downey Chamber of Commerce Street Closure Permit Application for Brookshire Ave. from Firestone to Civic Center Drive for the Chamber's annual Street Faire to be held on May 5, 2018 DISCUSSION The Downey Chamber of Commerce submitted its application to close Brookshire Avenue for the annual Downey Street Faire to be held on May 5, 2018. The closure would be in effect from 8:00 a.m. to 6:00 p.m. The City's police, fire, community development, public works and recreation departments have reviewed the layout and logistics of the Faire. The activities proposed by the Chamber for this year's event include: - Informational booths for Chamber Members and Community Service Organizations - Booths for crafts and antiques dealers - Food booths and food trucks - Auto show (Downey Nissan) - Live Bands and local entertainers - Kids' zone with inflatable slides, a bounce house, and carnival games (operated by Kids Fun Faire) Beer Garden (operated by the nonprofit Courage Forward) An insurance policy indemnifying the City has been filed by the Chamber. The Chamber shall be responsible for setup and takedown of booths, portable restrooms, and all other apparatus associated with the event. All food vendors and vending areas shall be approved by the Los Angeles County Health Department approval. The beer garden shall be licensed by the Alcohol Beverage Control (ABC) Board with appropriate containment and security measures, and the license shall be presented to the Downey Police Department prior to the Faire date. Tents, generators, and emergency access areas shall be inspected by the Downey Fire Department. All Faire parking areas shall be clearly marked by Street Faire staff, and directions shall be provided to visitors regarding alternative parking locations; Chamber personnel shall ensure the prompt removal of such signage at the conclusion of the event. The City's Emergency Preparedness Coordinator is convening all involved parties to ensure an appropriate Event Action Plan is developed in case of an emergency the day of the event. CHAMBER OF COMMERCE STREET FAIRE APRIL 24, 2018 PAGE 2 FISCAL IMPACT 1,� 411 bu and $1,050.00 for police services). ATTACHMENTS EXHIBIT A —Application EXHIBIT B — Map (Site plan) EXHIBIT C — Insurance Certificate EXHIBIT D — Chamber -submitted Kids'Zone Description EXHIBIT E — Chamber -submitted Beer Garden Description CITY OF ! • 11111 BROOKSHIRE '1 • 1 1.1 Organization Sponsoring:Downey Chamber of Commerce Event Name: 25th Annual Downey Street Faire Contact Person: Michael Calvert- Phone: 562 923 2191 ext: 3 Business: Non Profit; Chamber of Commerce Address: 11131 Brookshire Ave. Downey, Qa. ZIP: 90241 Date of Parade: 5/05/2018 Start Time: 10:00 - End Time: 4:00 * PARTICIPANTS *'* Exhibitors, Member Businesses, Community Service Organization, Crafts, Antiques Dealers, Antique Dealers,_ Food Booths, Food Trucks, Auto Dealer Show (Downey Nissan), Live Bands, Local Entertainers, and Faire Attendees. * * * ROUTE (attach map) * * * See Attached Parade Route Information Submitted to City Manager's Office on. Date Proposed Insurance to Provide General Public Liability Insurance Protection to City in the Amount of $2,000,000. Requested Concessionaires (attach list) Please see Exhibit A, B, C Date: 3/23/2018 Police Dept. I _ Name: Signature: Z Kate: Costs Per Attached Report: Public Works Review Name: Date:< Costs Per Attached Report: Other Dept. = Name: Date'. Traffic Impact - Name` Date Traffic Volumes Per Attached Report Rev. 08/08 1' CITY OF iWNEY PARADE/STREET CLOSURE PERMIT INDEMNITY AGREEMENT The undersigned, herein known as the "Applicant", understands and agrees that the applicant shall assume all risk for loss, damage, liability, injury, cost, or expense that may occur during or as a result of 25th Annual Street Faire located 11131 Brookshire Ave. Downey Ca. 90241 Activity Location The Applicant further agrees that in consideration of permission to use the property above, Applicant will save, defend, protect, indemnify and hold the City of Downey, its employees, agents, and volunteers free and harmless from any loss, claims, liability or damages of any kind or nature, and/or injuries to persons and property arising out of or resulting from the alleged acts or omissions of the applicant, its employees, or its agents. The undersigned warrants that she/he has the legal authority and capacity to sign this Agreement on behalf of the organization listed below. The undersigned has read, understands and will comply with the requirements of the City of Downey. 3/23/2018 Date 2 Downey Street Faire EXHIBIT May 5 t Saturday, a.m. to 4:UO p.m. BIRCHDALE VENDOR PARKING10:00 5t' STREET ENTRANCE <—NO BOOTHS g <__I Generator CITY PARKING- NO VENDORS _ 150x150 Mesh- �.. CIVIC CENTER DRIVE OPEN T')RIV enclosed --> CD Fire) ccosdi[e Area. bgpq Band additional2trashbinssn201g PARKINGLOTParking. ... ":i. C . Cn CITY HAI.I:. O �' N I generator--> Z &5 Z A z POLICE DEPT; in I fn 7d r d 3rd SZ' EZ' Parking Enclosed Area F. U Kid Zona Structure Face painting - *'add handicap restroom here V pry ' -'add handicap restroom here (total of 4 Restrooms at this spot) - O p7 I sink - FINSHO B VE ®i\ Sink.. PARKING LIBRARY N ►� 3 6 Th irks I2 8lmhs Sink SCI -1001' ME , 3 generators Chamber of Commerce C) Lane blocked in '� m � *• "• "`i' ^°- �aossibly add fire truck to takepictures with the kids: Me is open (no booth EMBASSY SUITES HOTEL I�'ocking) DOWNEY THEATER --- w Gro.<Downey Nissan Cars �1 w � MIMI'S CAFE. i arricade Eirutone Blvd —• � EY - THERE WILL BE NO MECHANICAL RIDES --- No Canopies in excess of 400ft. o RESTROOMS 13 total T Tootal of 6 Trucks Totalof 12 food prep non -tracks or food with HANDICAP RESTROOM,,.., total 'TotaloF2 push popsicle carts + NORTH TRASI II BINS 13 total I Enclosed Beer Garden I Enclosed Kids zone with race painting 1 Enclosed Petting Zoo HAND WASH SINKS 8 total REG. TRASH BARREL 26 total ® SINKS 3 total H2O WATER CONNECTION I total DOWNCHA-01 O V DATE (MIND DIYYYY) 144:7"" IDIP1/CERTIFICATEF LIABILITY I 031221018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an andorsamont A statement on this certificate does not confer rights to the certificate holder In lieu of such ondorsomont s PRODUCER License # 0757776 Alffy Lupe Tattera HUB International Insurance Services Inc. PHONE 662 674-2537, N.1: 5S2 392-4622 6 Centerpointe Drive "N°'Ext #350 .ItI e.tavra tlbinterna tlonal.om La Palma, CA 90623 INSURER S PPOR NG COVE OE NA CN INSURER A : Philadelphia- IndemnityInsurance Com an 18058 INSURED 1N URER B Downey Chamber of Commerce INSURER C 11131 Brookshire Ave aN REItDa Downey, CA 90241 INSURER E: INSURER F: COVERA 1ERTIEICATE NUMBER: REVISIOIU NUMBER;: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, ; EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADOL TYPE OF INSURANCE SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY TACH OCCURRENCE ),000,000 CLAIMS -MADE T OCCUR X IPHPK1717703 09/26/2017 09/2612018 IaaN E ORE IrEo 100 000 MEn FxP Ia,yyne Gerson 5,00a L ACORt LIMIT APPLIES PER: X PILtlCYrj LOC i1dFF'. AUTOMOBILE LIABILITY ANY AUTO AUTOS ONLY SCHEDULED AU S ONLY Aii}IL A X UMBRELLA uAe �Xj OCCUR EXCESS LIAB CLAIMS -MADE IPHUB601744 DED X RETENTIONS 10,000 WORKERS COMPENSATION AND EMPLOYERS° LIABILITY I N N 1 A ANY CPROPRIIETOR/PARTNER/EXECUTIVE dER1M n ' EXCLUDED? I If yyes de=Aba under OESCMPTION OF OPERATIONS below ==I DESCRIPTION OF OPERATIONS! LOCATIONS / VEHICLES((ACORD 101, Additional Remarks Schedule, maybe attached If more space Is required) The City of Downey is named additional Insured. Re: Annual StreetFalre, May Sth 2018 CA CEL,LATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ,a ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD CHAMBER OF COMMERCE STREET FAIRE APPLICATION Kids' Zone The event will beheld in a portion of the Downey High School Parking Lot at the corner of Firestone Blvd. and Brookshire Ave. The Northwest section of the parking lot will be designated for the Kids Zone. This area is not available for parking and is used for bus transportation only. There will be no loss of parking spaces due to this feature. The event will consist of inflatable slides, bounce house, carnival games and will be in a fully contained and fenced area. The owner will provide staff for the interior of the venue while the Chamber will have volunteers working the parking lot to provide security and safety measures for adults and children Contact is Darin Carolus (775) 419-0644 KidsFunFaire.com CHAMBER OF COMMERCE STREET FAIRE APPLICATION Beer Garden: Hosted by Courage Forward as a fund raiser 1. Area will be 150'x 150' 2. The area will be located at the north end of the Street Faire on the street near the near the pool building of DHS 3. The area will be completely fenced off, with the exception of one entrance and exit, that will be manned to insure only appropriate people will be let in and that NO alcohol will be allowed out of the area. 4. There will be a separate location for Courage Forward staff to verify ID prior to giving out wrist bands that will get you entrance to the Beer Garden. The goal is maintain this area away from the more family oriented venues and to ensure that all product will only be consumed by Faire goers over 21 and only in the designated area.