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Home My WebLink About03. CC632-3C-Award Contract to Sully-Miller for Lakewood Blvd Imp Proj-Phase 3Cnem r4o. APPROVED BY TO: HONORABLE MAYORTHE CITYopprWANAGER FROM: OFFICE OF . MOHAMMAD MOSTAHKAMI,• OF • DATE: APRIL 24, 2018 CONTRACTSUBJECT: LAKEWOOD BOULEVARD IMPROVEMENT PROJECT, PHASE 3C, CASH • 632-3C - AWARD CONSTRUCTION CONTRACT RECOMMENDATION That the City Council: 1. Award construction contract, in the amount of $2,981,400.00, to Sully -Miller Contracting Company for the Lakewood Boulevard Improvement Project, Phase 3C, from Gallatin Road to Telegraph Road, under Cash Contract No. 632-3C, and 2. Authorize Transfer of $70,000 from Water funds budgeted in the FY 2017/18 Capital Improvement Program in Account No. 51-1-8674 to Account No. 51-1-7802 to cover the project cost shortfall for water improvements; and 3. Appropriate $1,000,000 in reimbursable Los Angeles County Metropolitan Transportation Authority (Metro) 1-710 Early Action Measure R grant funds to cover the total project costs; and 4 Authorize the Public Works Director to execute any change orders or additional scope of work for this project deemed necessary or desirable up to the approved, project budget. At its meeting of February 13, 2018, the City Council approved plans and specifications and granted authority to advertise for bids for the Lakewood Boulevard Improvement Project, Phase 3C. On March 8, 2018 and March 15, 2018, respectively, this project was advertised in the Downey Patriot and published in various trade publications. On April 17, 2018, the City Clerk received and publicly opened six (6) bids ranging from $2,981,400.00 to $4,543,110.00 as shown on the attached bid summary. The lowest responsive and responsible bidder is Sully - Miller Contracting Company with a bid of $2,981,400.00. Staff reviewed the bid proposal and references provided by Sully -Miller Contracting Company and found that said contractor has satisfactorily completed similar projects for the City of Downey and numerous other Cities such as Hesperia, Torrance and Costa Mesa. Sully -Miller Contracting Company's State of California Contractor's License is "current and active" and they are registered with the California Department of Industrial Relations under the Public Works Contractor Registration Program for Labor Compliance. Cash Contract No. 632-3C Lakewood Boulevard Improvement Project, Phase 3C Award Construction Contract April 24, 2018 The work to be performed under the Lakewood Boulevard Improvement Project, Phase 3C generally consists of the following improvements: • Minor street widening to provide three travel lanes in each direction in order to increase vehicle capacity and throughput; Construction of new concrete sidewalks, curbs, gutters, curb ramps and miscellaneous concrete surfaces to create an inviting path for pedestrians; Median island modifications to close an existing opening in order to enhance traffic safety as well as the extension of the southbound left -turn pocket at the Gallatin Road intersection to provide additional storage capacity; Installation of emergency vehicle access point within the existing median island north of Gallatin Road to enable emergency vehicles to cross the median when necessary to access the other side of Lakewood Boulevard; Landscaping in the center median islands and parkways, similar to the landscaping scheme implemented along prior project phases south of Gallatin Road, to improve the aesthetics of the corridor. The existing trees will remain in-place with the exception of few due to median island modifications for extended left turn pocket; Pavement rehabilitation of existing asphalt concrete pavement; • Installation of decorative LED street lighting within the center median islands and LED ornamental pedestrian sidewalk lighting within the parkways to further enhance safety and aesthetics; Construction of potable water system improvements consisting of replacement and installation of new fire hydrants, new copper water service lines, replacement of old water meters with new remote -read water meters, and abandonment and replacement of old water mains with new mains; • Construction of a recycled water main to conserve the City's groundwater supply by using recycled water in lieu of groundwater for irrigation of landscaped medians and making recycled water available for use at upcoming developments in the area; Construction of a bioswale for storm water retention and infiltration in the westerly parkway of Lakewood Boulevard; • Construction of an underground infiltration basin at Dennis the Menace Park for Lakewood Blvd stormwater and dry weather flow capture , • Construction of recycled water irrigation main and retrofit of irrigation system at Dennis the Menace Park. Installation of bus stop shelters, trash receptacles and entry monument sign. Staff recommends that the City Council award a construction contract, in the amount of $2,981,400.00, to Sully -Miller Contracting Company, for the Lakewood Boulevard Improvement Project, Phase 3C. Construction is anticipated to begin in May 2018, and be completed in September 2018. 9 Cash Contract• i Lakewood Boulevard Improvement Project, Phase 3C Award Construction Contract April 24, 2018 The total estimated cost of the project, including constructioncosts and contingencies, design, - city -furnished material, construction, inspection, materials testing, construction engineering and project management is $4,560,000.00. Approximately $2,740,000 in Metro 1-710 Early Action Measure R grant funds in Account No. 26-1-7802 and $750,000 in Water funds in Account No. 51-1-7802 are available for this project. Additional funds in the amount of $1,070, 000 are required to cover the total project cost. From this amount an additional $1,000,000 in Metro 1-710 Early Action Measure R grant funds was recently requested from and approved by the 1 -710 Technical Advisory Committee (TAC) on April 18 , 2018, pending final approval by the Metro Board. The remaining $70,000 will be funded through the transfer of $70,000 Water funds currently appropriated in the FY 2017/18 Capital Improvement Program in Account No. 51-1-8674 to Account No. 51-1-7802 through this City Council action. The project cost summary is attached. Attachments: • Estimated Project Cost Summary • Bid Summary • Project Location Map 9 Cash Contract No. 632-3C Lakewood Boulevard Improvement Project, Phase 3C Award Construction Contract April 24, 2018 Bid Amount Contingency SUBTOTAL CONSTRUCTION COST: Design City Furnished Material (estimated) Construction Menmgennmrd& |n (estimated) Materials Testing & Inspection (aotimeted) Inspection, Construction Engineering & Contract Administration (estimated) FUNDING SUMMARY Account Number Fund Name 26-1-7802 Metro |-71OCorridor Early Action Measure R(Available Budgeted Funds) 26-1-7802 Metro 1-710 Corridor Early Action K8eaouna R (Reimbursable Appropriation) 51-1-7802 Water funds (Available Budgeted Funds) 51-1-7802 Water funds (Transfer from 51-1-O674) * Anticipated additional funds pending Metro Board approval. 11 Cash Contract # • Lakewood `r• • Im i • r i ,'2a Phase 3C c • Construction Contract April 24, 9 Cash Contract No. 632- Lakewoodolvr Improvement Project, ase 3C Award Construction Contract April 24, 201 Cash Contract/ i Lakewood BoulevardImprovement Project, y • Construction Contract April 24, 2018 i Cash Contract Lakewood Boulevard Improvement Project, Phase 3C Award Construction Contract April 24, 2018 CORRECTIONS: " CorrecledAmounl,Bid Proposal Read : $. 500000 e Corrected Sublolal, Bid Proposal Read;:. $ 1,316,00750 Corrected Sublolal, Bid Proposal Read:. 460,580.50 D Corrected Tolal Base Bid, Bid Proposal Reade ';' 3,182,57450 ALL BIDS RECEIVED: CON TRACTOR TOTAL BASE BID Sully Miler Conlracling Company $ 2,981,40000 Los Angeles Engmeenng $ 3,183,07450 Udo Samarzich, Inc... $ 3,278,95250 PALP Inc , DBA 5<cel Paving Co $ 3,287,34450 GMC Engineering $ 3,4,490: 40 Shawman $ 4,543,11000 1.1 Cash Contract • • Lakewood Boulevard Improvement Project, Phase Award Construction Contract April 0 8 n