HomeMy WebLinkAbout08. Adopt Reso-Approval of Change Orders for Projects Under Informal Bidding ProcedureAPPROO.
VED BY
CITY MANAGER
TO: HONORABLE MAYOR ASHTON AND MEMBERS OF THE CITY COUNCIL
• OFFICE OF
MOHAMMAD MOSTAHKAMI,• OF i
RESOLUTION GRANTING ADMINISTRATIVE AUTHORITYFOR • OF
CHANGE ORDERS FOR PROJECTS AWARDED UNDER THE INFORMAL
BIDDING •
RECOMMENDATION
That the City Council:
ADOPT_ RESOLUTION OF • OF OF DOWNEY
BIDDINGGRANTING ADMINISTRATIVE AUTHORITY FOR THE APPROVAL OF
CHANGE ORDERS FOR PROJECTS AWARDED UNDER THE INFORMAL
-•:
Pursuant to Article XI I "Fiscal Administration", Section 1211 "Contracts on Public Works" of the
City Charter and Resolution No. 12-7315, the Public Works Department is currently authorized
to award construction contracts through an informal process up to an amount of $23,000. The
department is occasionally required to complete work through issuance of a change order,
particularly extra work- - during the course of
- project work.Currently,- -
is no administrative authority for the approval of change orders under the existing informal
bidding procedures/regulations without City Council approval. In order to assure timely project
completion and avoid costly project delays, granting administrative authority for approval of
change orders up to the established maximum amount of $23,000 under informal bidding
procedure is recommended.
Adoption of the attached Resolution would grant authority to the Public Works Director t
approve change orders for projects awarded under the informal bidding procedure. Sta
recommends adoption of ^• Resolution.
FISCAL IMPACT
Attachments:
• Attachment "A" Resolution
RESOLUTION OF THE CITY COUNCILOF THE CITY OF DOWNEY
GRANTING ADMINISTRATIVE AUTHORITY FOR THE APPROVAL OF
CHANGE ORDERS FOR PROJECTS AWARDED UNDER THE INFORMAL
BIDDING •
WHEREAS, pursuant to Downey City Charter Section 1211 and Resolution No. 12-7315
the Public Works Department is currently authorized to award construction contracts through an
informal bidding process up to $23,000 in dollar amount; and
WHEREAS, the Public Works Department occasionally is required to complete work
under the basis of a change order, particularly extra work items which may arise on a capital
improvement project; and
WHEREAS, the Public Works Director currently has no administrative authority to
approve change orders under the existing informal bidding procedures/regulations
NOW, THEREFORE, COUNCIL DOES HEREBY RESOLVE,
• •
SECTION 1. The City Council authorizes the Public Works Director to approve change
orders for projects awarded under the informal bidding procedure up to the maximum amount of
$23,000 for informal bids or as modified by resolution of the City Council.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 27th day of March, 2018.
SEAN ASHTON, Mayor
MARIA ALICIA DUARTE, CMC
City Clerk
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 27th day of March, 2018, by the following
vote, to wit
AYES:
Council Members -
NOES:
Council Member:
ABSENT:
Council Member:
ABSTAIN:
Council Member:
MARIA ALICIA DUARTE, CMC
City Clerk
A