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Home My WebLink About07. Adopt Reso-Authorizing Payment for Emergency Replacement of Fiber-Optic Hub CabinetAPMB%b Big CITY MANAGER TO: HONORABLE MAYOR ASHTON AND MEMBERS OF THE CITY COUNCIL FROM: OFFICE OF THE CITY MANAGER pe - BY: MOHAMMAD MOSTAHKAMI, P.E., DIRECTOR OF PUBLIC WORKS DATE: MARCH 27, 2018 QUBJECT: RESOLUTION AUTHORIZING PAYMENT TO CROSSTOWN ELECTRICAL & DATA FOR THE EMERGENCY REPLACEMENT OF FIBER-OPTIC HUB CABINET (TWO-THIRDS VOTE REQUIRED) In the early morning hours of October 13j 2017, a traffic collision occurred on Lakewood Boulevard immediately north of Firestone Boulevard, resulting in damage to a fiber-optic hub cabinet located near the northwest corner of the Lakewood Boulevard at Firestone Boulevard intersection. Said fiber-optic hub cabinet contains several connections involving the city's fiber- optic communications system including the traffic signal and city's phone and data systems. The damage to the cabinet and inner contents severed the phone and data connection between City Hall and Fire Station 4. Due to the urgent nature to restore the communication link between City Hall and Fire Station 4 as well as other communications, the fiber-optic hub cabinet needed to be replaced immediately and there was not sufficient time to solicit bids to do this work. Therefore, staff contacted Crosstown Electrical & Data, Inc. (Crosstown) and requested the contractor replace the hub cabinet and internal components. Crosstown is very experienced with the city's fiber-optic communications system, has been involved with the implementation of the system since its original installation and has always been the "go -to" contractor to troubleshoot the system because of their vast knowledge and familiarity with the system. In addition, Crosstown was able to deploy resources immediately and had the equipment and tools in its inventory in order to immediately replace the cabinet and contents and restore communications. AUTHORIZATION OF PAYMENT TO CROSSTOWN ELECTRICAL & DATA, INC. MARCH 27, 2018 Due to the cost of the repair work being beyond the City Manager's administrative authority, the City Council, in accordance with City Charter Article XII Section 1211, must adopt a resolution declaring the damage to the fiber-optic hub cabinet of an emergency nature to preserve the community's life, health and property and authorize payment for the repair work. As such, staff recommends that City Council declare the damage to the fiber-optic hub cabinet caused by a vehicle on October 13, 2017 an emergency requiring immediate repairs in order to immediately restore vital city communications between City hall and Fire Station No. 4 as well as the operation of the city's traffic signals and authorize the Director of Public Works to approve payment in the amount of $16,116 to Crosstown for the replacement of the fiber-optic hub cabinet and restoration of communications on an emergency basis. There are sufficient funds budgeted in the Lighting & Landscaping Assessment District, Zone 3 in Account No. 23-4-5513 to cover the $16,116 payment. Attachments:' • Attachment A -Resolution • Attachment 8 — Crosstown Electrical & Data invoice no. 3643-002 • Attachment C — Crosstown Electrical & Data invoice no. 3643-004 4 • • i d • • i • - • • • is • :' � . i . UT- - WHEREAS, on October 13, 2017, a vehicle drove southbound on Lakewood Boulevard and onto the sidewalk near the northwest corner of Lakewood Boulevard and Firestone Boulevard, damaging a fiber-optic hub cabinet and its internal components; and WHEREAS, said damage to the fiber-optic hub cabinet required immediate repairs to restore vital City communication systems that control traffic signals, city phone and data systems and the telephone and data connections between City Hall and Fire Station No. 4; WHEREAS, the damage was of an emergency nature to preserve the life, health and property of members of the public by restoring critical telephone and data connections between City Hall and Fire Station No. 4 as well as traffic signals on city streets without formal bidding; and WHEREAS, City retained a contractor to make all necessary emergency repairs without advertising for bids pursuant to City of Downey Charter Section 1211; and WHEREAS, the cost for said emergency repairs to the fiber-optic hub cabinet totaled $16,116; and WHEREAS, Downey City Charter Section 1211 requires the City Council to declare an emergency and to authorize the required repairs and payment to address the emergency situation. NOW, i . COUNCILOF OF • DOES HEREBY RESOLVE FOLLOWS: SECTION 1. That pursuant to Downey City Charter Section 1211, the City Council of the City of Downey finds and declares an emergency in connection with the damage to the fiber-optic hub cabinet on October 13, 2017 caused by a vehicle that was driven onto the sidewalk near the northwest corner of the Lakewood Boulevard at Firestone Boulevard intersection; SECTION 2. That emergency repairs were made to the fiber-optic hub cabinet without competitive bidding in order to restore vital city communications between City Hall and Fire Station No. 4 as well as the operation of traffic signals as soon as possible and for the preservation of the community's life, health and property; SECTION 3. That the emergency repairs were performed by Crosstown Electrical & Data, Inc. in the amount of $16,116, which payment is authorized by this Resolution. SECTION 4. This Resolution requires the adoption by two-thirds of the City Council pursuant to Downey City Charter Section 1211, SECTION 5. The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 27th day of March, 2018. SEAN ASHTON, Mayor ATTEST: City Clerk I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting held on the 27 th day of March, 2018, by the following vote, to wit: AYES: • Members'. NOES: Council Member: ABSENT: • Member: ABSTAIN.- Council Member: City Clerk 5454 Diaz Street Irwindale, CA 91706 Invoice No. 3643-002 Phone 626.813.6693 Fax 626,813,6604 INVOICE Customer Name City of Downey Date 10/27/2017 Accoqgj!iPe able Job No. 3643 P. 0. 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QUNTITYNO. ANDDESCRIPTION NUMBER SHIPPED PRICE TRADE EXTENSION CASH 010 FO ENCL ACCEPTS 12 ADPT PNLS 4ftU RC `' 47006600453 1 0 417.000 E "0,00 0.00 417.00 CRN PCH-04Ui 020 :FO SPLICE TRAY BRACKET FOR PCH -04 C 47008600485 1 0 134.500'' E 0.00 0,00 134.50 CRN PC4=SPLC-12SR 030 SPLC TRAY 24F FUSION METAL SM C7462 47008602347 0 17-650 E 0.00 0.00 7a 60 14t -A CRN SCF -ST -116 040 SM 12F SCU PIGTAIL 3M OFNR DISTR YE 47087198978 0 94 400 E 000 0 00',?99,01,54"o COFI 007212RS103MCSC 050 $PLC PROT HEAT SHRINK 60MM LONG CLE 47016698999 y 0 15.770 E 0.00 / 0 00, % f Q CFT-1 FIAD PS -3A -X TRACKING # JAMES WEIGHT: 1.0 '*JAMES WEIGHT: 1.0 '*JA&ZS WEIGHT: 1.0 '*JAMES WEIGHT: 1.0 *JAMES WEIGHT: 1.0 SUB TOTAL CA SALES TAX ' i L YQUMAYDEDUCTIFPAIDWITHIN 10 DAYS NET 30 DAYS > .-4;,444,0+ FTERIMS ..�� PAST DUE ACCOUNTS SUBJECT TO CHARGE OF 1.5% OR MAXIMUM PERMITTED BY LAW UESS EYP91:.�IEE1g1Ali£ OItr1'IR.A9'9' ORAt3Cli'#ti1;tA. TIQFtM1S1 CtJEI'46TteiPfSC�iTTtaiNOt,#hi A `I"Ed ACxi#dEEds1EM'4 '1p44�" Ire4 FY'ECa`.3 EYAYt?Ai20Tt':RFS.BI.IYS,Fk,AIYIEE 7'WY,A'T'16IE ACKd�Ci�1.0NT AND ACCCF�TAN—C�E CiF 7hP#S aAS+Itii9CE Lt HE E#�fi�E971$v' SC�i'°u "!'k S Ah[4s �;Ci�IOdTECr�j}� A*AAHLAStE tiT - �' t I A ID Sr_C0 it s R� l E P AS SUCH TSSGAS Y -1E UPOATEI'3 FR°`IIJ T1 11h1E, Ydt'flId;ARE INCORPORATED HEREIN BY IC Y 4PI'dINPEf3 REFERENCE AND MADE PART !F ROUIRE A CS#a?Y 0001:0002 <��-M.- z t, � S c i IceII IN 4004 corporilla A suusidiaav of WFSC® asirt lion. root 6251 KNOTT AVENUE BUENA PARK CA 90620 Solo TO: CROSSTOWN ELEC/CALTRANS 5454 DIAZ ST IRINDALE CA 91706 2026 CUSrOMER ORDER NUMB REMrT TO: HISTORY i Distribution Inc. 3462 SOLUTION •• 630-221-6400 CHICAGO IL 60677r SHIP TO: CROSSTOWN 5454 DIAZ ST IRWINDALE CA 91706 2026 PROJECT NAME ORDERED BY DAVE HEERANCE ***'".`****"006 AMERICAN EXPRESS IPPING DATE NO. OF INV RETURN MATERIAL WILL & ROUTING FOS SHIPPING TERMS INVOICES ®1L REQ- NOT BE ACCEPTED WITH- OUT AUTHORIZATION SUB—TOTAL STATECA 17.250 E 17.650 E • •: •_ �► t.. _ . • .• r s t 06-01-17 P/S UPS:Ground PPD NO CHG 1 N` LINE CATALOG NUbMER AND DESCRIPTION OUR PART QTY QTY O. NUNBER SP B/O 010 'SPLICE CLOSURE FO 72F 6" CANISTER 47-0086-00045 1 0 POLE/WALL-MNT AERIAL/BURIED/DUCT BLK 0478069 CRN SCF -6C22-01 020 'SPLICE CLOSURE FO 72F 4" CANISTER 47-0086-00118 1' 0-- POLE/WALL-MNT AERIAL/BURIED/DUCT BLK C481253 CRN SCF -4C18-01 030 SPLC TRAY 12F FOR 0.2 HEAT SHRINK 47-0086=00318 0 SPLICES 0478077 CRN SCF -ST -099 040 SPLC TRAY 24F FUSION METAL SM 47-0086-02347 1 0 C746232 CRN SCF -ST -116 TRACKING #: UPS:Ground WEIGHT 1Z0794X40332285359 8.0 1Z0794X40332285368 15.0 1ZO794X40332285340 2.0 SUB—TOTAL STATECA 17.250 E 17.650 E • •: •_ �► t.. _ . • .• r s t TERMS EXT ►' . o O .65 L CUSTOMER NUMBER INVOICE DATE PACKING SLIP A . L 10724-98 08/17/2017 34701 816372 BRANCH CODE CU ER OA ER UMBER PAGE ,aaa:n,am+*,�aaasa rssrwas+s„ _,M 6251 Knott Ave 1971 3625-014 1 Df 1 I Buena Park CA 90620 REMIT TO: Communications Supply Corp MEN 3462 Solution Center — Chicago IL 60677-3004 SOLD TO 2933 1 MB 0.423 E0263X 10442 02754509249 S2 P4550213 0001:0001 II III II IIIIInI'llll11.1'1Mill'IIII-if IIII'Ill Ill 11111uellnlli SHIP TO: CROSSTOWN ELECTRICAL AND CROSSTOWN ELECTRICAL AND 5454 DIAZ ST CUSTOMER WILL CALL IRWINDALE CA 91706-2026 BUENA PARK, CA 906201006 "'INVOICE-' -'INVOICE-. ...INVOICE'"'*� +• INVOICE *°INVOICES'"i PROJECT NAME SHIPPING DATE FOB SHIPPING TERMS NO. OF ®� INV. RETURN MATERIAL WILL 8 ROUTING INVOICES REQ. m NOT'BE ACCEPTED WITH- D8/16/2017 Will Call P/S WILL CALL 02 N OUT AUTHORIZATION LINE CATALOG NUMBER I.D. QUANTITY BALANCE UNIT Ulm DISCOUNT NO. AND DESCRIPTION NUMBER SHIPPED DUE PRICE EXTENSION 0'10 1�O PNL 6P WISM 0 2 SC DPLX UPC BLU 47D09 O a TRADE CASH CRN CCH-CP12-59 ® 71. E O,O {x.00 020 FO ENCL HOLDS 2 PNLS12 SPLICE TRAYS 47008600285 14 0 102250 E CRN CCS-01U 0.00 .OD q 040 SPLC PROT HEAT SHRINK 60MM LONG CLE 47016698999 5 0 24 E O.f3D CFT-1 0.00 FIAD PS-3A-X TRACKING # * bryan WEIGHT: 1.0 '* bryan WEIGHT: 1.0 * bzyan WEIGHT: 1.0 *.. x SUB TOTAL CA SALES TAX �V TERMS YOU MAY DEDUCT IF PAID LMTHIN 90 DAYS -NET 30 DAYS 0.00 • PAST DUE gCCOUNTS SUBJECT TO CHARGE OF 1.6% OR MAXIMUM PERMITTED BY lAW U 1„ THERE ,qdl DIFF t#T OR gDOl9"IO iA.2: TERMS eiNp C010(TIa IS t:Ckt+F1"^A�ktHD IN h I11A5TER grd11EEMENT T T M PYWESCOZ STANDARD TF. S, Fi1JY A AGREES THAT THE ACILJOb`J(.FCiiEP,En#T AtVO A;�CEP%AlVCE O T#1iB IWDtCE,'#I,G SF 'Elt%EI7 BY SCi`$ 7E'.R g5d5 CCFNi7iTIS3S Attitl £ qT F l P ASS TERImffiS Y BE t&PC3gTED F TIME. rO TIA4E, t l(CH ARE INCORPORATED HEREIN BY REFERENCE AND MADE PART A d SES A B t`P1I B;W E IF..Yi3U FEEQt,ItS�F Ad �"(i(.V"(ED XxOP'1", 001:0001 ORIGINAL CUSTOMER NUMBER INVOICE DATE PACKING SLIP NC 10724-98 10/12/2017 412601 576676 13,CBCO BRANCH CODE ST MER R0 NUMBER --j PACE 1971 36513 -AIDE 1 of t ® 6251 Knott Ave imim Buena Park CA 90620 REMIT TO: Communications Supp, 3462 Solution Center Chicago IL 60677-3004 SOLD TO: 2982 1 MB 0.423 E0310 10507 02928175585 S2 P4727641 0002:0002 hili li illi lllllll llnl,Illll illululi�nnl'Iwiiiiulil' SHIP TO: CROSSTOWN ELECTRICAL AND CROSSTOWN ELECTRICAL AND 5454 DIAZ ST CUSTOMER WILL CALL IRWINDALE CA 91706-2026 BUENA PARK, CA 906201006 ***INVOICE**' """INVOICE— "'INVOICE— """INVOICE— """INVOICE— PROJECT NAME�106/11/�2�017 G DATE FOB SHIPPING TERMS NO.OF ®iL INV. RE11RiU MATERIAL WILL TING 1Nvolces REq.10T BE ACCEPTED Will Call PIS WILL CALL 02 N O AUTHORIZATION LINE CATALOG NUMBER I.D. QUANTITY BALANCE UNIT DISCOUNT NO. AND DESCRIPTION NUMBER SHIPPED DUE PRICE UIM EXTENSION TRADE CASH 010 FPC SM 82F STUPC SCUPC 2M CERAMIC 47009500198 ' 0 FOAS 808070 p e� TRACKING # i * 00089789 WEIGHT: 10.0 SUB TOTAL CA SALES TAX -9812T 1 1230 r ♦11 V v aYJL— 1 TERMS YOU MAY DEDUCT IF PAID y 0 .00 WITHIN 10 DAYS - NET "DAYS PAST DUE ACCOUNTS SUBJECT TO CHARGE OF 4.5% OR MAXIMUM PERMITTED BY LAW _7] ;,K'E d iJCNT ANO ACCEt TANCC OF TLt15 INvoICE N Stt BE V RNED BY SCCS YEt%aJS AND l7rJN3 E&�AI1A 81 E AT F Fi #i L,UIY.N.,�E FY�CSS,Irt3sR.f4EAb"131.NTEDCOATt? FRCS TItAE TOTlBu4E,WkR€C6TAREINCORPORATEDHEREINBY REFERENCE AND MADE PART nnne.nnm N a UICSI �� T �•Hia N %p(G pp,a ir, Ao4roa+Guncsr�4%%.+4'��'�.N`.r"%kr d�"e 6251 Knott Ave Buena Park CA 90620 SOLD TO. - 1418 1 AT 0.399 E0023 10037000 2:0 CROSSTOWN ELECTRICAL AD • DIAZ ST IRWINDALE91706-2027 . • INVOICE NUIu1 E RI! • . • • 5463 DIAZ ST. PO# 3219 -ALEX IRWINDALE, CA 91706 LINE CATALOG NUMBER NO. AND DESCRIPTION 010 CAEX'CEX-LCSC-SSMD-2M`EA'FPC 2F SM L CAEX 760127753 020 CAEX'CEX-SCSC-SMD-ADA'EA'COUPLER SM CAEX 760127753 TRACKING # • 1ZO959940301103217 6 LB WEIGHT: SUB TOTAL CA SALES TAX 1 Do I.D. QUANTITY BALANCE NUMBER SHIPPED DUE 470129 0 470129 50 0 w: w w w w ti --_».�.- A.:,..,»�.—...,".,_,,...., .. ,.v. ,v..,._....._,.... w,.,......,.....,,..a�...,,.,.mEa.,,�,...v.,«._..,.,...... w.rA«... m...�...,.,,...�,..."..—,.,...® ��-. .�.....�.�� UNLESS ERENT ADDI MS ONS CONTAINED IN A MAS EIRFAG AGREEMENT THAT MODIFY WESCO'S STANDARD i t TERMS, BUVER AGREES THAT THE ACKNOWLEDGEMENT AND ACCEPTANCE '""�'"" "'>1---- 0 "'�"` — F THiS iACSIE WILL E GOVERNED BY YroSCCt`S TERMS AND CON0iT1ONSVTERMS YOU MAY DEDUCT IF PAID yAVAILABI,EATtiT`IP,I .WE.SCOCOMFaERM r AND" C ON0111ONS 'SALEWITHIN 10 DAYS - NET30DAYS ®.®®1,,C=,fad" 4.:i� Ti'~R 3 V 63F 4lf�d.�AIECA P'R r8$a{E "rf7 `NiltiiE C' dA,FTG ,,.....d�.,..,�,...,ItiC F*$1f1 CO HEREIN 0Y REFERENCP AND MASE PART HERla ; Pi, EPAST DUE ACCOUNTS SUBJECT TO CHARGE OF 9 5% OR MAXIMUM PERMITTED BY LAW CONTACT THE SELLER IDENTIFIED ON THIS INVOICE IF YOU REQUIRE A"""""""'�"—'" PRINTED COPY 0002:0002 5454 Diaz Street Irwindale, CA 91706 Invoice No. 3643-004 Phone 626.813.6693 Fax 626,813,6604 INVOICE Customer Name City of Downey Date 12/19/2017 Accounts Payable Job No. 3643 P. O. Box 7016 Downey, CA 90241 I.- �1 0 I J 9 I"' 1 p� r .7$q .11 a CSC' CslpprSglcxliins Supply Carparallan A SUbvillory or WESCO &RIfIDGUM, Gx. 6251 KNOTT AVENUE BUENA PARK CA 90620 Soto TO: CROSSTOWN ELECTRICAL AND 5454 DIAZ ST IRWINDALE CA 91706 2026 .Plr[•IC•� CUSTOMER NUMBER INVOICE DATE PACKING SLIP NO. INVOICE NUMBER 10724 -99 DI -04-1756&56101 573474 BRANCH CODE CUSTOMER ORDER NUMBER PAGE 1971 1 of 1 REMIT TO: * HISTORY WESCO Distribution Inc. 3462 SOLUTION CTR DR 630-221-6400 CHICAGO IL 60677 3004 SHIP TO: CROSSTOWN ELECTRICAL AND 5454 DIAZ ST PO# 3368-030 IRWINDALE CA 91706 r .I SHIPPING DATE ROUTING FOB S I NG TERMS NO. OF B/L UNLESS THERE ARE DIFFERENT OR ADDITIONAL TERMS AND CONDITIONS CONTAINED TERM INVOICES YOU MAY VE 00IF PAID 12-30-16 PIS PPD NO CHG 1 N UPS GROUND PAST DUE ACCOUNTS SU INAND_CONDiTIONS Y BE UPDATED FROM TIME TO TIME, WHICH ARE CORPORA HEREIN BY MAITIMUAI 1101MIT I LO TIY LINE CATALOG NUMBER AND DESCRIPTION OUR PART QTY QTY% O. NUMBER S P /O 071 CAEX*CEX—STULCU—SMD-2M*EA*FPC 2F S DS -0129 ds 0 STU—LCU 2METER TRACKING #: UPS GROUND WEIGHT 128959940301185031 S—TOTAL CA STATE UNLESS THERE ARE DIFFERENT OR ADDITIONAL TERMS AND CONDITIONS CONTAINED TERM INA MASTER AGREEMENT THAT MODIFY SCO'S STANDARD TERMS, BUYER AGREES YOU MAY VE 00IF PAID THAT THE ACKNOWLEDGEMENT AND ACCEPTANCE OF THIS INVOICE WILL BE WITHIN 5® DAYS- NET 30DAYS GOVERNED BY WESCO'S TERMS AND CONDITIONS AVAILABLE AT FrrrP:/NffM.WESCO.COM1TERMS_OF SALE.PDF,AS SUCH TERMS PAST DUE ACCOUNTS SU INAND_CONDiTIONS Y BE UPDATED FROM TIME TO TIME, WHICH ARE CORPORA HEREIN BY MAITIMUAI 1101MIT I LO TIY REFERENCE AND MADE PART HEREOF. PLEASE CONTACT THE SELLER IDENTIFIED ON - THIS INVOICE IF YOU REQUIRE A PRINTED COPY. ALEX ZEPEDA INV RETURN MATERIAL WILL REQ. NOT BE ACCEPTED WITH- OUT AUTHORIZATION IT U/M EXT PRICE 12.200E Y, I 71 I 00§dr1 4 T TO CHARGE OF 1.5% PER MONTH OR