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Home My WebLink About07. Award Contract for Independence Park Softball Fields LightingI on HONORABLE MAYOR ASHTON AND MEMBERS-JOP THEWY COUNCIL FROM: OFFICE OF THE CITY MANAGER MOHAMMAD MOSTAHKAMI,DIRECTOR OF PUBLIC WORKS PAMELA PASSOW, PARKS AND RECREATION DIRECTOR SUBJECT- INDEPENDENCE PARK SOFTBALL FIELD LIGHTING IMPROVEMENT — AWARD CONTRACT That the City Council: 1. Award contract in the amount of $50,480.50 to Musco Lighting for the Independence Park Softball Fields Lighting improvement; and 2. Authorize the Mayor to execute the Contract Agreement in a form approved by City Attorney; and 3. Authorize the Public Works Director to execute any change orders or additional scope of work for this project, deemed necessary or desirable up to the approved budget. At the August 22, 2017 meeting City Council authorized the allocation of $450,000 funds for improvements at Independence Park for softball field lighting upgrades and new futsal field and furthermore authorized design of the park improvements. In order to improve the level of lighting illumination the softball field lighting system which was put in place about 25 years ago were re-lamped by Musco Sports Lighting, LLC (Musco) in August of 2017. Musco is the manufacturer and installer of the existing sports field lighting at Independence Park. In order to further enhance the lighting system staff consulted Musco and upon evaluation of various options ranging from approximately $50,480 to $118,628 determined that installation of an additional lighting on a new pole between the two existing fields (see attached Map) would be essential. Therefore, staff requested and subsequently obtained the attached proposal from Musco for said improvements. The lighting improvement project will consist of installation of one new 60 foot steel pole, electrical component enclosures, wire harness, LED light fixtures which include balltracking technology and electrical connections to the existing panel. The project is anticipated to commence in April and completed in May 2018 due to six to eight weeks duration for procurement of material 0 INDEPENDENCE PARK SOFTBALL FIELD LIGHTING IMPROVEMENT AWARD CONTRACT FEBRUARY 27, 2018 PAGE 2 The project is exempt from CEQA per Section 15301. Staff recommends awarding the contract to Musco Sports Lighting, LLC for $50,480.50 for the softball field lighting improvement. The contact cost for the lighting improvement is $50,480.50. There are sufficient funds available in Account No. 40-1-6728-0520 to cover the contract project, inspection and contingencies. Attachments: • Attachment A - Location Map • Attachment B — Musco Proposal KA t F I.. ¢ iL # tilts s# k 3 �Z �4 s t�Rlt`8"z 1, 1S 4�•{,1� i'Ei ,. '# ;t.� E Y 9( tJ Y� � tilt L 07 t> 1 3 � t` t M yp }t � L i J y. F I Ell r r ti*4 t tL3�7�t t e air . t t a It it � t? jIt L y} t4£lk ATTACHMENT A Quotation Price = Materials Delivered to Job Site and Installation Pole A3 Only: Musco Materials: $ 18,025.00 Taxes (10.0%): $ 1,802.50 Installation: $ 30,240.00 Payment and Performance Bond $ 413.00 -- Project Total: $ 50,480.50 Permit fees are not included in quote. Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential. Light -Structure System with Total Light Control - TLC for LED' technology ___ System Description [Light -Structure System] • (1) Pre -cast concrete bases with integrated lightning grounding • (1) 60° Galvanized steel poles Factory wired and tested remote electrical component enclosures Pole length, factory assembled wire harnesses (2) Factory aimed and assembled TLC for LED luminaries — LED light source • UL Listed as a complete system operation and Warranty Services • Reduction of energy and maintenance costs by 50% to 85% over typical 150OW metal halide equipment • Product assurance and warranty program that covers materials and onsite labor, eliminating 100% of your maintenance costs for 10 years • Support from usco's Lighting Services Team — over 170 Team members dedicated to operating and maintaining your lighting system — plus a network of 1800+ contractors • 10 -year materials and onsite labor warranty Installation Services Provided See attached scope of work Payment Terms As agreed upon by Masco's Credit Department. Delivery Timing 6 - 8 weeks for delivery of materials to the job site from the time of order, submittal approval, and confirmation of order details including voltage, phase, and pole locations. Due to the built-in custom light control per luminaire, pole locations need to be confirmed prior to production. Changes to 2016; 2017 Musco Sports Lighting, LLC - • i - M-2036-enUS5 ATTACHMENT � �: pole locations after the product is sent to production could result in additional charges. Notes _ Qurteisbased on: p Shipment of entire project together toone location 0 34OVolt, lPhase electrical system requirement 16 Structural code and wind speed =2O16CBC, 1lOMPH, Importance Factor C. • Owner is responsible for getting electrical power to the site, coordination with the utility, and any power company fees • Includes supply and installation of&4uscosystem including underground wiring and conduit, by licensed contractor, existing electrical service and lighting controls tobeutilized. • Quote includes foundation design and pole calculations by a State licensed structural engineer, Foundation design will bebased onasoils report provided byothers. !fasoils report does not exist, foundation design will assume Class 5 soils aodefined bythe CBC. • Installation pricing assumes standard soil conditions—mck, bottomless, wet or unsuitable soil may require additional , engineering, special installation methods and additional cost • Confirmation ofpole locations prior toproduction Thank you for considering yWus#for your lighting needs. Please contact mewith any questions orifyou need additional Mike Marchetti KXuscuSports Lighting, LLC 3OV2Dow Ave,#5U4 Tustin, CA9278O Phone: 949-754-0503 x6111 W&.=CO. (92016, 2017 Musco Sports Lighting, LLC Scope of Work Ownmer/GeneraNContraotor Responsibilities: 1. Total access tothe site and pole locations for construction. Must beable tomove from location tolocation on standard rubber tires, I Removal ofany trees, limbs, shrubs, etc. for total access topole locations. 3. Locate and mark existing irrigation systems prior to excavation as necessary. 4. Pay for all permitting costs asrequired. 5. Extra costs associated with foundation excavation and construction in non-standard soils (rock, high water table, collapsing holes, alluvial soils, etcJ. Standard soils are defined aoClass 5soils and can beexcavated using standard earth auguring equipment and methods. 6. Costs for special inspections asrequired aswell es soils orconcrete testing asnecessary. 7. Power company fees. Musco Responsibilities: 1. Provide required poles, fixtures, foundations, and associated designs. 2. Provide structural design for poles and foundations, certified by a professional engineer licensed in the State as required. l Provide layout ufpole locations and aiming diagram. 4. Provide light test upon owner supplied electrical system. ^ 5. Provide Project Management assistance asneeded. Musco Subcontractor Responsibilities: 1. Provide equipment and materials tooff load equipment at jobs6eper scheduled delivery. 2. Provide storage containers for material asnecessary. 3. Provide adequate trash container for cardboard waste and packing debris. 4. Provide adequate security to protect Musco delivered products from theft, vandalism or damage during the installation. 5�. Obtain required permits, owner topay cost of permits. Subcontractor tuadvise 01uaoofcosts tusubcontractor, if any, before proceeding with permitting. 6, Mark-up City provided as -built drawings showing new conduit run for new pole. 7.. Provide materials and equipment to install or upgrade existing electrical service panels as required or necessary. 8, Provide materials and equipment to install all underground conduit, wiring, pull boxes, etc. and terminate wiring as required. 9� Make appropriate contact to ensure utility locates have been done prior to excavationandtrenchin8. Repair any such damage toexisting utilities during construction. 10� Provide materials and equipment to install (1) Light Structure System foundations as specified on Layout. Musco supplied pre cast foundations to include integrated grounding system for lightning and surge protection. 11. Remove augured spoils from ]obsite. 12. Provide materials and equipment to assemble and install (2) Light Structure TLC for LEDTM fixtures and terminate all necessary wiring. 13. Provide equipment and materials to assemble and erect (1) 60' Light Structure System Poles. 14. Verify aiming points have been located and are correct before sighting in lighting cross -arms. 15. New circuit for new pole tuutilize existing lighting control system. 16. Keep all heavy equipment off of playing fields and surfaces when possible using ground protection and due care to minimize damages. 17, Provide payment ofprevailing wages and certified payroll asrequired. ' muo6,umrw"sc"Sports Lighting, uc m-2038~"US-5