HomeMy WebLinkAbout09. Authorize CM to Execute MOU for ASPIRE ProgTO: HONORABLE MAYOR ASTON AND MEMBERS OF THE CITY C��MANAGER
FROM: OFFICE OF THE CITY MANAGER
BY: PAMELA J. PASSOW, PARKS & RECREATION DIRECTOR
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DISCUSSION
The ASPIRE (After School Program for information Recreation Education) is an After Schoo-
Education and Safety (ASES) grant funded program. It currently operates at twelve school sites
and serves over 1,200 students per school day during the regular school year.
In collaboration with the City of Downey, the following 12 school sites have an ASPIRE program
on their site:
a. Carpenter, Sussman, Ward and Stauffer opened January 2001
b. Alameda and Gauldin opened January 2005
c. Griffiths, Lewis, Old River, Price, Unsworth, and Williams opened April 2007
The ASES Program is the result of the 2002 voter -approved initiative, Proposition 49. These
programs are created through partnerships between schools and local community resources to
provide literacy, academic enrichment and safe, constructive alternatives for students in
elementary and middle Schools.
Governor Jerry Brown signed the California State Budget of Fiscal Year 2017-18, which
included an additional $50 million in ongoing funding for the After School Education and Safety
(ASES) Program. After School Base per Pupil Rate increased from $7.50 to $8.19 effective July
1,2017.
JANUARY 23, 2018
The District and the City of Downey have collaborated to provide a fun, safe, and educational
after-school program since 2000. The initial MOU was executed in February 2000 and has not
been updated until now.
FISCAL IMPACT
Per the Memorandum of Understanding between the City of Downey and the Downey Unified
School District, the District will reimburse the City for program costs, estimated at $1761,062.94.
Funds will be assigned to account number 104338 and no general funds will be utilized.
School Name
Alameda Elementary
Carpenter Elementary
Gauldin Elementary
Griffiths Middle
Lewis Elementary
Old River Elementary
Price Elementary
Stauffer Middle
Sussman Middle
Unsworth Elementary
Ward Elementary
Williams Elementary
Grand Total
ATTACHMENTS:
Amount Awarded
17/18
$138,050.64
$181,326.60
$154,954.80
$163,636.20
$122,850.00
$122,850.00
$122,850.00
$163,636.20
$191,646.00
$122,850.00
$153,562.50
$122,850.00
$1,761,062.94
Attachment A:
Memorandum of Understanding by and between the Downey Unified School District and The City of
Downey for the After School Program for Information Recreation and Education (ASPIRE) Program.
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MEMORANDIUM OF RSTANDING
BY AND BETWEEN THE DOWNEY UNIFIED SCHOOLDISTRICT l
THE CITY OF DOWNEY FOR THE
PROGRAMAFTER SCHOOL PROGRAM FOR INFORMATION RECREATION AND EDUCATIO
This Memorandum of Understanding (MOU) is entered into by the Downey Unified
School District (DUSD) and the City of Downey (CITY) collectively referred to herein as
the "Parties" on this 16th day of January, 2018 for the development and administration
of the ASPIRE(AfterSchool Program for Information Recreation and Education)
Program ("ASPIRE"). The Parties to this MOU do hereby mutually agree to the
following:
The DUSD agrees to:
1. Assist with trainings of CITY staff as requested and share with the CITY,
information from district trainings when applicable.
2. Be the financial agent for the grant funds. Submit quarterly reports and budget to
the state ASSIST system.
3. Assign staff to serve as liaison between the District and the CITY's ASPIRE staff:;
4. DUSD liaison to meet with CITY liaison on a quarterly basis and as needed.
Liaison to provide input on the required ASPIRE Program Plan due every two
years, typically in January.
5. Allocate twelve (112) appropriate school facilities for the Program, including one
classroom per group as well as storage area, cafeteria, playground, field, and
restroom access. If an ASPIRE facility needs to be used by DUSD or a permit
applicant, then CITY will be assigned to a comparable alternative space.
6. Provide Wi-Fi connections and access to computer labs.
7. Assign principals to provide supervision, monitor and work closely with ASPIRE
at their site. Principals will meet with Site Directors and Program Coordinators
formally at the beginning and end of the school year, as well as informally on a
monthly basis with the principal or principal's designated administration.
8. Principals to share with their staff and encourage attendance at the ASPIRE
Open Houses and special events, completion of an annual ASPIRE survey, and
sharing of the ASPIRE newsletter.
9. Provide daily nutritional snack following the California State Snack Standards.
10. Provide a DUSD staff member to compile the data required for the State's
Outcome Based Data Evaluation, typically due in October.
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11. Participate in the Assess; Plan, and Improvement stages of the Department of
Education's Quality improvement Process for Expanded Learning.
12. Reimburse the CITY on a quarterly basis, with the funds received from the grant.
Not to exceed the grant award of $1,761,062 for the 2017-2018 fiscal year.
Annually review with the CITY the grant funds to see if supplemental funds are
necessary.
13. Provide basic custodial support.
14. Schools that host the ASPIRE program will include the ASPIRE program in the
Emergency Operation Plan (EOP) and communicate emergencies while school is
still in operation and ASPIRE is on campus.
15. Share and communicate with the CITY the receipt of the grant award letter,
typically in September and also scheduled Federal Program Monitoring (FPM) for
Before and After School Programs (BASP).
The CITY agrees to
1. Oversee ASPIRE and provide expanded learning activities within the program.
2. CITY to provide training of ASPIRE staff. CITY to share with DUSD the
information from CITY trainings when applicable.
3. Assign ASPIRE staff to serve as a liaison between the CITY and the ASPIRE
Program. CITY liaison to meet with DUSD liaison on a quarterly basis and as
'needed. Liaison to provide input on the required ASPIRE Program Plan due
every two years, typically in January and collect after school program approval
signatures from the principals and superintendent.
4. Participate in Assess, Plan, and Improvement stages of the Department of
Education's Quality Improvement Process for Expanded Learning.
5. Establish and implement the recruitment and hiring procedure for all ASPIRE
staff. Provide supervision for ASPIRE staff. Manage the student enrollment
process through re -enrollment, open enrollment, and waitlist,
6._ Site Directors and Program Coordinators to meet with each principal of the
school site hosting ASPIRE, formally at the beginning and end of the school year,
as well as informally on a monthly basis with the principals or principal's
designated administration.
7. CITY staff to communicate to the principal major incidents with students and
parents, as well as 911 calls.
8. Track student attendance in ASPIRE and report and submit bi-annually to the
State's ASSIST system.
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9. CITY staff will monitor the annual budget and invoice the district on a quarterly
basis for reimbursement, not to exceed the grant award of $1,761,062 for the
2017-2018 fiscal year.
TERM: -
This Memorandum of Understanding applies to all twelve ASPIRE sites and shall be
effective from August 17,-2017 — May 31, 2019. Should this MOU require modification,
such changes shall be made by mutual agreement by both parties below. This MOU
may be terminated by either party upon thirty (30) days written notice.
INDEMNIFICATION:
DUSD shall defend, indemnify, hold free and harmless CITY, its officers, officials,
employees, agents and volunteers from and against any and all damages to
property or injuries to or death of any person or persons, and shall defend, indemnify,
save and hold harmless CITY, its officers, officials, employees, agents and volunteers
from any and all claims, demands, suits, actions or proceedings of any kind or nature,
including, but not by way of limitation, all civil claims, workers' compensation claims,
and all other claims resulting from or arising out of the acts, errors or omissions of
DUSD, its officials, employees and/or authorized subcontractors and volunteers,
whether intentional or negligent, in the performance of this MOU.
CITY shall defend, indemnify, hold free and harmless DUSD, its officers, officials,
employees, agents and volunteers from and against any and all damages to property or
injuries to or death of any person or persons, and shall defend, indemnify, save and
hold harmless DUSD, its officers, officials, employees, agents and volunteers from any
and all claims, demands, suits, actions or proceedings of any kind or nature, including,
but not by way of limitation, all civil claims, workers' compensation claims, and all other
claims resulting from or arising out of the acts, errors or omissions of CITY, its officials,
employees and/or authorized subcontractors and volunteers, whether intentional or
negligent, in the performance of this MOU.
The CITY will be responsible to fully comply with the provisions of the Education Code
Section 45125.1 for their employees who have contact with DISTRICT students in the
performance of the work of the Agreement.
INSURANCE:
Additionally, both parties belong to a risk pool which provides liability coverage at least
as broad as the following:
1. Insurance Serviced Office Commercial General Liability coverage (occurrence
Form CG 00 01)
2. Insurance Services Officer Form Number CA 00 01 covering Automobile Liability,
Symbol 1 (any auto). Workers' Compensation insurance as required by the State
of California and Employer's Liability Insurance.
Both agencies agree to maintain limits no less than,
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a) General Liability:
$1,000,000 per occurrence for bodily injury, personal and advertising injury and
property damage.
b) Automobile Liability:
$1,000,000 per accident for bodily injury and property damage
c) Workers' Compensation:
Statutory, as required by the State of California
d) Employer's Liability:
$1,000,000 per accident for bodily injury or disease
e) Sexual Abuse or Molestation:
$3,000,000 Sexual Abuse or Injury Limit Insurance
11ohn A. Garcia, Jr., Ph.D., Superintendent
Downey Unified School District
CITY OF DOWNEY*
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Gilbert A. Livas, City Manager
City of Downey
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CITY CLERK
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APPROVED AS
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----- ATTORNEY
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