HomeMy WebLinkAboutResolution No. 17-7750-Adopting Classification Specification and Establishing Compensation for Emergency Preparedness Prog MgrRESOLUTION OF • OF OF DOWNE
ADOPTING THE CLASSIFICATION• ! ESTABLISHIN
COMPENSATION•' THE POSITIONOF
PROGRAM
WHEREAS, the Fiscal Year 2017-2018 budget includes funding for the full-time
classification of Emergency Preparedness Coordinator,
WHEREAS, the classification title of Emergency Preparedness Coordinator is changed
to Emergency Preparedness Program Manager to be more reflective of the scope of duties and
responsibilities and remains an exempt mid -management classification excluded from the
classified service,
WHEREAS, to maintain the City's Classification Plan, compensated positions of the City
require a classification specification that includes employment standards and qualifications,
WHEREAS, the benefits payable to the classification of Emergency Preparedness
Program Manager are represented in Resolution No. 16-7633, which from time to time is
updated by formal City Council action,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
VETEBY
• • •
SECTION 1. The classification specification for Emergency Preparedness Program
Manager, formerly titled Emergency Preparedness Coordinator, attached hereto, and by this
reference is hereby adopted.
SECTION 2. The following pay range shall take effect to coincide with the start of the
pay period following "City Council adoption of this resolution as follows:
Classification Title Grade Pay Range
Emergency Preparedness
Program Manager TBD $6,807.34 to $8,433.14 per month
SECTION 3. The City Clerk shall certify to the adoption of this resolution.
, 2017.
M VASQUEZ, Mayor
ARI ALICIA DUARTE, MC
Interim City Clerk
RESOLUTION NO. 17-7750
PAGE 2
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 10th
day of October, 2017 by the following
vote, to wit:
AYES: Council Members: Pacheco, Saab, Ashton, Mayor Vasquez
NOES: Council Member: None.
ABSENT: Council Member: Rodriguez
ABSTAIN: Council Member: None.
ATTACHMENT A
CITY OF DOWNEY
CLASS SPECIFICATION
Date Adopted: October 10, 2017
Employment Status: Regular, Full-time
Unit Representation: Non -Represented
FLSA Status: Exempt
M17M =M FMZMEn=
JOB SUMMARY
Under administrative direction from the Assistant Fire Chief or designee, plans,
organizes and coordinates the City-wide Emergency Management Program for the
preparedness, response and recovery phases for local disasters, emergencies, and
national security emergencies, including local environmental alerts or issues.
ESSENTIAL JOB DUTIES
The following examples are intended to describe the general nature and level of work
performed by persons assigned to this classification:
Participate in developing and maintaining the City's strategic emergency management
plan and supporting plans and procedures; monitor and analyze trends in emergency
management planning and recommend improvements in emergency preparedness,
response and recovery; consolidate the strategic emergency management plan with the
City's standardized emergency management program and related databases and
records;
Provide training and required certification and preparation of all City personnel in order
to sufficiently respond to emergencies, including those emergencies requiring activation
of the Emergency Operations Center (EOC);
Monitor potential emergencies and disasters and notify appropriate personnel,
maintains the EOC and ensures equipment is in working order,
During emergency and disaster situations take direction from and support the work of
the City Incident Commander; oversee and support the functioning of the EOG;
coordinate and participate in recall of employees and other support resources; ensure
that each EOC position is staffed and that personnel are trained to perform assigned
duties;
Serve as a liaison with other agencies and resources;
Following emergencies, facilitate preparation of FEMA/OES financial reimbursement
claims, maintains required documentation and prepares After Action Reports and
critiques;
EMERGENCY PREPAREDNESS PROGRAM MANAGER
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Research, develop and implement grant funding; manages grant programs and
projects; maintain eligibility requirements for county, state and federal financial
reimbursement programs;
May actor assist with liaison duties to represent the City with local and state regulatory
agencies, utility and other services, planning committees, and media representatives;
provide briefings, develop written literature and presentations to inform the public;
Perform a variety of administrative, operational, research and analytical duties in
support of the program; develop reports, recommended policies, procedures, and forms;
Participate in the preparation of the disaster preparedness budget; recommends and
monitors expenditures;
Investigates complaints and responds to inquiries about the emergency management
plan;
Maintains inventory of supplies for emergency management plan program; and
Performs other duties as assigned.
QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the
knowledge, skills, and abilities to successfully perform in the position is qualifying. A
typical combination includes:
Education: Graduation from an accredited 4 -year college or university with major
coursework in emergency management, public policy, planning, public or business
administration or a closely related field. Formal training and/or certification in disaster
response, emergency operations center functions, emergency management planning,
or public information is desirable.
Experience: At least two (2) years of professional experience in emergency
management, emergency preparedness, emergency response and/or public education
programs.
License/Certification: Certification as an Emergency Manager by the International
Association of Emergency Managers is desirable.
Due to the performance of field duties which will require operation of a motor vehicle, a
valid California Class C Driver's License and an acceptable driving record at the time of
appointment and through the course of employment is required.
Knowledge of: Full-service municipal operations; principles and practices of
emergency preparedness development, planning, management, policies, operations,
services, and response procedures; methods and techniques in emergency
preparedness training; community emergency and disaster support and assistance
EMERGENCY PREPAREDNESS PROGRAM MANAGER
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resources; federal, state, county and local regulations, policies and guidelines related to
civil defense, disaster and emergency preparedness; principles and practices of
organization, administration, budget and human resources management; research
methods and techniques, and methods of report presentation.
Ability to: Communicate effectively both orally and in writing; prepare, maintain, plan
and organize a comprehensive emergency management program ensuring knowledge
and implementation of County, State, and Federal laws, regulations, and practices
pertaining to emergency management; research and write technical documents; build
community and organizational support for emergency service programs; develop and
conduct emergency service training programs; conduct community education programs
and presentations; manage volunteer organizations; organize and prioritize activities to
meet deadlines; prepare administrative and financial reports; interpret basic descriptive
statistical reports; write grants relating to Emergency Management; operate a personal
computer including Word, Excel, PowerPoint, and Access Database applications;
communicate clearly and concisely, both orally and in writing; conduct related special
projects; develop and conduct EOC Exercises; lead special purpose teams of
employees and outside agencies; establish and maintain effective relationships with all
employee levels, including management and the City Council and external resources
contacted in the course of work; work creatively and collaboratively; exercise sound
independent judgment within established guidelines; analyze problems and develop
logical solutions; and, handle stressful or sensitive situations with tact and diplomacy.
California Department of Motor Vehicle (DMV) Pull Notice System: An incumbent
appointed to this position is subject to enrollment in the California DMV Pull Notice
Program. The Pull Notice program provides information on the incumbent's driving
record and Driver's License status on a periodic basis to the City of Downey. An
employee assigned a City vehicle must acknowledge receipt and understanding of City
Administrative Regulations covering the use of City vehicles.
PHYSICAL TASKS/ABILITIES
Work is primarily performed in an office environment with moderate noise levels; duties
require the ability to speak, hear, touch and see. Also required is the ability to exert a
small amount of physical effort in sedentary to light work involving moving from one
area to another; occasionally bending, stooping, kneeling, reaching, pushing and pulling
(drawers opened and closed to retrieve and file information); occasionally lifting and
carrying materials that weigh less than 25 pounds. Finger dexterity is needed to
access, enter and retrieve data using a computer keyboard, typewriter, or calculator;
requires sufficient hand/eye coordination to perform semi -skilled repetitive movements,
such as typing on a keyboard, filing, data entry and/or use of a personal computer or
other office equipment and supplies; may involve sifting or standing for prolonged
periods of time. Some field work is required requiring the ability to operate a City
vehicle, stand, or walk for short, intermittent, or prolonged periods of time.
EMERGENCY PREPAREDNESS PROGRAM MANAGER
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An incumbent must be able to attend evening and weekend meetings and travel to
various locations within and outside the City of Downey to meet the program needs of
the position. Additionally, an incumbent must reside In close proximity to the City of
Downey order •respond to emergencies period oftime, In'
event of an emergency, the incumbent must be available to perform the duties and
responsibilities • • •.' position. •.`