HomeMy WebLinkAboutResolution No. 16-7626-Approving Destruction of Obsolete Records-City Clerk's Depti' i" a a;'•
RESOLUTION OF i• OF THE CITY OF i i
DEPARTMENT APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE CITY CLERK'S
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and,
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and,
WHEREAS, the City Clerk has requested and authorized certain obsolete City Clerk
Department records listed on Exhibit "B" attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, • OF OF DOWNEY DOES
RESOLVE HEREBY AS •; •
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete City Clerk's Department records as
listed on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
I HEREBY CERTIFY:
the records listed below are more than two years old, do not affect the title to real property or
liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are
not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board
or Commission, and are no longer required by the City. I request authority to destroy same
pursuant to Section 34090 of the Government Code of California.
SEE ATTACHED EXHIBIT "B
&4(29�_ City Clerk's Office
Department He#d Department plate
I have reviewed the above- described records for historical value and for compliance with the
establishe tention requirements, and I consent to their destruction.
,.T
3
qty Clerk 'Date
I consen to the destruction of the above- described records,
ity Attorney `Date
I certify that the destruction of the above- described records was approved by the City Council of
the City of Downey, California; by Resolution No. 16 -7626 at the Regular Meeting of the City
Council held in Downey, California, on the 12th day of April 2016, and that by said Resolution,
the Department Head or his /her designee was authorized to destroy the records.
O< —
it lerk
I hereby certify
destroyed on
e
Adria M. Jimenez, I
City Clerk
cant to
City of Downey
State of California Date
wing authority, the above- described records were
4 -
Date
1 CITY CLERK DEPARTMENT FILES
City Clerk Department Working Budget File (FY 2005 -06)
City Clerk Department Working Budget File (FY 2003 -04)
Council Agenda - Posted (2001 -2002)
Council Agenda - Posted (2005 -2006)
Council Agenda - Posted (1999 -2000)
Council Agenda - Posted (1997 -1998)
Council Agenda - Posted (1995 -1996)
Council Agenda - Posted (1993 -1994)
Council Agenda - Posted (1991 -1992)
Council Agenda - Posted (1989 -1991)
Council Agenda - Posted (1987 -1988)
Notice of Adjournments (2000, 2001, 2002)
City Clerk Department Employee Leave Balance Report February- December 2012
City Clerk Department Employee Leave Balance Report- January — December 2013
City Clerk Department Employee Leave Balance Report- December 2015
City Clerk Department Employee Leave Balance Report- January — February 2016
Claims Filed Against the City - 2008
Public Record Request Forms- July- December 2008
Public Record Request Forms- January — June 2008
Public Record Request Forms- July — December 2007
Public Record Request Forms- January- June 2007
Public Record Requests Forms — 2012
Miscellaneous Emails Sent by K.Cartozian (June 2003 - August 2003)
Deposit Slip Receipts (2006 -2010)
Public Records Request Not Retrieved by Requestors:
Public Record Request - Community Development
Public Record Request- March — June 2015
Public Record Request- September — December 2015
Public Record Request- Doyle & Schafer 2015
Public Record Request- April — December 2013
Public Record Request- January — December 2013