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Home My WebLink About1. PLN-16-00231 - 11111 BrookshireSTAFF REPORT PLANNING DIVISION DATE: NOVEMBER 2, 2016 TO: PLANNING COMMISSION SUBMITTED BY: ALDO E. SCHINDLER, DIRECTOR OF COMMUNITY DEVELOPMENT REVIEWED BY: WILLIAM E. DAVIS, CITY PLANNER PREPARED BY: MONICA ESPARZA, ASSOCIATE PLANNER SUBJECT: PLN-16-00231 (SPECIAL EVENT) - THE 65th ANNUAL CHAMBER OF COMMERCE CHRISTMAS PARADE, A 5K RUN AND FOOD FESTIVAL ON SUNDAY, DECEMBER 4, 2016, INCLUSIVE OF STREET CLOSURES, FROM 8:30 A.M. TO 6:00 P.M. LOCATION: 11111 BROOKSHIRE AVENUE ZONING: DDSP (DOWNTOWN DOWNEY – CIVIC CENTER DISTRICT) REPORT SUMMARY The Downey Chamber of Commerce (hereinafter referred to as “the Applicant”) is requesting the approval of a Special Event Permit to host their 65th Annual Chamber Christmas Parade, a five-kilometer (5K) run and a food festival on Sunday, December 4, 2016 from 8:30 a.m. to 6:00 p.m. The Applicant is also requesting street closures along Brookshire Avenue, north of Firestone Boulevard to Lexington Road; Lexington Road between Brookshire Avenue and Downey Avenue; Downey Avenue from Lexington Road to 3rd Street; and 3rd Street from Downey Avenue to the Civic Center. Pursuant to Downey Municipal Code Section 9420, special events involving over five hundred (500) people shall require Commission approval. As such, and based on the analysis contained in this report, staff recommends that the Planning Commission adopt the following resolution: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DOWNEY APPROVING PLN-16-00231 (SPECIAL EVENT), THEREBY ALLOWING THE 65th ANNUAL CHAMBER OF COMMERICE CHRISTMAS PARADE, A FIVE-KILOMETER (5K) RUN AND FOOD FESTIVAL, HOSTED BY THE DOWNEY CHAMBER OF COMMERCE, ON SUNDAY, DECEMBER 4, 2016, FROM 8:30 A.M. TO 6:00 P.M., AT 11111 BROOKSHIRE AVENUE, ZONED DDSP (DOWNTOWN DOWNEY – CIVIC CENTER DISTRICT) Agenda Page 1 11111 Brookshire Avenue – PLN-16-00231 October 19, 2016 – Page 2 BACKGROUND The Downey Chamber of Commerce has hosted a Christmas Parade for the past 64 years. According to the Applicant, the Chamber of Commerce decided to enhance the experience for Downey residents by adding a 5K run before the Parade and a food festival immediately following the parade for all those in attendance. The food festival will take place on 3rd Street in the Civic Center. The Civic Center abuts both commercial and residential uses, with the commercial uses located to the south and west of the center and residential uses to the north and east. On September 22, 2016, the Applicant submitted a Land Use Permit Application (PLN-16- 00231) to request approval of a 5K run, the 61st Annual Christmas Parade, and a food festival on Sunday, December 4, 2016. The application was deemed complete on Monday, October 10, 2016. The notice of the pending public hearing was published in the Downey Patriot and mailed to all property owners within 500 feet of the subject site on October 19, 2016. DISCUSSION The Applicant is requesting to hold a 5K run prior to the start of the 65th Annual Christmas Parade. According to the Applicant, the objective of this event is to have a kick off to the annual parade. The course will travel north on Brookshire from Downey High School, continue west on Lexington Road, south on Downey Avenue, east on 3rd Street through the Civic Center and end at Downey High School. Runners will run this loop once. According to the Applicant, the 5K run will take approximately 1 hour to complete and is expecting attendance of about 500 to 750 people. Attendees will be able to park at Downey High School and the various public parking lots located in Downtown Downey. The 65th Annual Christmas Parade will commence approximately 30 to 45 minutes after the 5K. The Parade will follow its usual course, from Lexington Road and traveling south on Downey Avenue. Parade spectators will be allowed to follow the end of the Parade into the Civic Center where a food festival will be held. The food festival will include family games and attractions, food booths, and live entertainment. The schedule of events is proposed as follows: 7:00 A.M. Set-up and registration for the 5K at Downey High School 10:00 A.M. 5K begins 11:30 A.M. 5K Clean-up 1:00 P.M. Parade Step-off and Food Festival Opens 3:00 P.M. End of Parade; Crowds directed to the Food Festival 6:00 P.M. Festival Closure and Clean-up Street Closures Street closures requested for this event include Brookshire Avenue, north of Firestone Boulevard to Lexington Avenue; Lexington Avenue between Brookshire Avenue and Downey Avenue; Downey Avenue, south of Lexington Road to 3rd Street; and 3rd Street, east of Downey Avenue to the Civic Center. This request will be heard and decided upon by the City Council on Tuesday, November 22, 2016. The Applicant has used door hangers to notify, specifically, the residents within the 5K course of the streets closures due to the 5K run, since this is the first time Brookshire will be closed between Firestone Boulevard and Lexington Avenue. All street Agenda Page 2 11111 Brookshire Avenue – PLN-16-00231 October 19, 2016 – Page 3 closures will commence one hour before the 5K begins at 10:00 a.m. and will open, incrementally, as each event ends. Brookshire Avenue will open at 1:00 p.m. after the 5K, Lexington Road will open at 3:00 p.m. and Downey Avenue will open at 4:00 p.m. following the parade, and Third Street will open at 6:00 p.m. following the food festival. The Department of Public Works is responsible for managing all street closures. Development Review Committee This proposal was reviewed by the Development Review Committee on October 6, 2016. Under the consideration that the Christmas Parade requires street closures along the same route on an annual basis, no one department had any major concerns. As such, the Conditions of Approval associated with this project sufficiently address all aspects of the project. CEQA Staff has reviewed the proposed use for compliance with the California Environmental Quality Act (CEQA). Upon completion of this review, staff determined that this request is categorically exempt from CEQA, pursuant to Guideline Section No. 15304(e), Class 4 (Minor Alterations to Land). Categorical Exemptions are projects, which have been determined not to have a significant effect on the environment and are exempt from the requirements of CEQA. FINDINGS Pursuant with Section 9814.08 of the Municipal Code, approval of the application, as described in the report above, requires PLN-16-00231 meet the following findings: 1. That the proposed activity or use will be consistent with the objectives, policies, and general land uses and programs specified in the City’s General Plan; in that the special event proposed by PLN-16-00231 is consistent with Program 1.1.5.3 of the City’s Vision 2025 General Plan, Chapter 1. Land Use, which states that the City shall “Promote recreation and entertainment uses that serve needs of the public.” This event will be open to the public and will promote community participation in the event. 2. That the proposed activity or use is consistent with other provisions of this article; in that the event meets all requirements of Downey Municipal Code Section 9420, which regulates Special Events. The Applicant has provided sufficient documentation to all departments and also agrees to the attached Conditions of Approval. 3. That the proposed activity or use will not result in conditions or circumstances contrary to the public health, safety, and general welfare; in that the Applicant has communicated directly with the Police, Fire, and Public Works Departments to discuss concerns relating to the event. Conditions of Approval have been included to mitigate any significant impacts to less than significant. CORRESPONDENCE Staff had not received any correspondence as of the date this report was prepared. Agenda Page 3 11111 Brookshire Avenue – PLN-16-00231 October 19, 2016 – Page 4 CONCLUSION Staff supports the proposal and recommends that the Planning Commission adopt a resolution approving PLN-16-00231, subject to the conditions of approval as stated in Exhibit “A” of the Planning Commission Resolution. EXHIBITS A. Maps - Aerial Photograph and Zoning Map B. 5K Route, Parade Route, and Food Festival Site Plan C. Resolution Agenda Page 4 11111 Brookshire Avenue – PLN-16-00231 October 19, 2016 – Page 5 Exhibit ‘A’ – Maps AERIAL PHOTOGRAPH Agenda Page 5 11111 Brookshire Avenue – PLN-16-00231 October 19, 2016 – Page 6 ZONING MAP Agenda Page 6 11111 Brookshire Avenue – PLN-16-00231 October 19, 2016 – Page 7 Exhibit ‘B’ – 5K Route, Parade Route, and Site Plan 5K ROUTE Agenda Page 7 11111 Brookshire Avenue – PLN-16-00231 October 19, 2016 – Page 8 PARADE ROUTE Agenda Page 8 11111 Brookshire Avenue – PLN-16-00231 October 19, 2016 – Page 9 SITE PLAN FOR FOOD FESTIVAL Agenda Page 9 11111 Brookshire Avenue – PLN-16-00231 October 19, 2016 – Page 10 Exhibit ‘C’ – Resolution (Continued on following page) Agenda Page 10 RESOLUTION NO. 16- A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DOWNEY APPROVING PLN-16-00231 (SPECIAL EVENT), THEREBY ALLOWING THE 65th ANNUAL CHAMBER OF COMMERICE CHRISTMAS PARADE, A FIVE- KILOMETER (5K) RUN AND FOOD FESTIVAL, HOSTED BY THE DOWNEY CHAMBER OF COMMERCE, ON SUNDAY, DECEMBER 4, 2016, FROM 8:30 A.M. TO 6:00 P.M., AT 11111 BROOKSHIRE AVENUE, ZONED DDSP (DOWNTOWN DOWNEY – CIVIC CENTER DISTRICT) THE PLANNING COMMISSION OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. The Planning Commission of the City of Downey does hereby find, determine and declare that: A. The Downey Chamber of Commerce filed an application requesting the approval of a Special Event Permit to host, their 65th Annual Chamber Christmas Parade, a five-kilometer (5K) run and a food festival on Sunday, December 4, 2016 from 8:30 a.m. to 6:00 p.m. located at 11111 Brookshire Avenue, zoned DDSP (Downtown Downey Specific Plan – Civic Center District). B. On October 19, 2016, notice of the pending public hearing was sent to all Downey property owners within 500 feet of the subject site (City Hall) and the notice was published in the Downey Patriot; C. The Planning Commission held a duly noticed public hearing on November 2, 2016 and after fully considering all oral and written testimony, facts, and opinions offered at the aforesaid public hearing adopted this resolution. SECTION 2. The Planning Commission further finds, determines and declares the environmental impact of the proposed development has been reviewed and has been found to be in compliance with the California Environmental Quality Act (CEQA) and is categorically exempt from CEQA, pursuant to Guideline Section No. 15301 (Class 4), Minor Alterations to Land. SECTION 3. Having considered all of the oral and written evidence presented to it at said public hearings, the Planning Commission further finds, determines and declares that: A. That the proposed activity or use will be consistent with the objectives, policies, and general land uses and programs specified in the City’s General Plan; in that the special event proposed by PLN-16-00231 is consistent with Program 1.1.5.3 of the City’s Vision 2025 General Plan, Chapter 1. Land Use, which states that the City shall “Promote recreation and entertainment uses that serve needs of the public.” This event will be open to the public and will promote community participation in the event. B. That the proposed activity or use is consistent with other provisions of this article; in that the event meets all requirements of Downey Municipal Code Section 9420, which regulates Special Events. The Applicant has provided sufficient documentation to all departments and also agrees to the attached Conditions of Approval. C. That the proposed activity or use will not result in conditions or circumstances contrary to the public health, safety, and general welfare; in that the Applicant has Agenda Page 11 Resolution No. 16- Downey Planning Commission PLN-16-00231 – 11111 Brookshire Avenue November 2, 2016 - Page 2 communicated directly with the Police, Fire, and Public Works Departments to discuss concerns relating to the event. Conditions of Approval have been included to mitigate any significant impacts to less than significant. SECTION 4. Based upon the findings set forth in Sections 1 through 3 of this Resolution, the Planning Commission of the City of Downey hereby approves PLN-16-00231, subject to the Conditions of Approval attached hereto as Exhibit A – Conditions, which are necessary to preserve the health, safety and general welfare of the community and enable the Planning Commission to make the findings set forth in the previous sections. The conditions are fair and reasonable for the accomplishment of these purposes. SECTION 5. The Secretary shall certify the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 2nd day of November 2016. Matias Flores, Chairman City Planning Commission I HEREBY CERTIFY that the foregoing is a true copy of a Resolution adopted by the Planning Commission of the City of Downey at a regular meeting thereof held on the 2nd day of November 2016, by the following vote, to wit: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: ABSTAIN: COMMISSIONERS: __________________________ Mary Cavanagh, Secretary City Planning Commission Agenda Page 12 Resolution No. 16- Downey Planning Commission PLN-16-00231 – 11111 Brookshire Avenue November 2, 2016 - Page 3 EXHIBIT A CONDITIONS OF APPROVAL PLN-16-00231 (SPECIAL EVENT) PLANNING 1) This approval of PLN-16-00231 (Special Event) is to allow, the 65th Annual Chamber Christmas Parade, a five-kilometer (5K) run and a food festival on Sunday, December 4, 2016 from 8:30 a.m. to 6:00 p.m. The event will include food booths, live entertainment, and family games and attractions. The requested street closures are contingent upon the approval of the City Council and are not included in this approval. 2) The Applicant is responsible for notifying residents, in writing, in the immediate vicinity regarding the 5K run and parade event and parking restrictions. 3) In the event of street closures, the Applicant is responsible for providing/ directing off-site, off-street parking at Downey High School or public parking lots for the residents affected by the street closures who wish to relocate their vehicle prior to the event. 4) In the event that the request for street closures is denied, the Applicant is responsible for rerouting the 5K run so that all activity occurs on private property, or on City sidewalks. Any changes made to the approved Site Plan must be first approved by the City Planner. 5) All speakers must be turned away from abutting residential structures. 6) The sale and consumption of alcohol is strictly prohibited. 7) Noise during the 5K and parade must be kept to the minimum volume possible. 8) The City Planner is authorized to make minor modifications to the approved preliminary plans or any of the conditions if such modifications shall achieve substantially the same results as would strict compliance with said plans and conditions. 9) The Owner/Applicant agrees, as a condition of approval of this resolution, to indemnify, defend and hold harmless, at Applicant's expense, City and City's agents, officers and employees from and against any claim, action or proceeding commenced within the time period provided in Government Code Section 66499.37 to attack, review, set aside, void or annul the approval of this resolution, to challenge the determination made by City under the California Environmental Quality Act or to challenge the reasonableness, legality or validity of any condition attached hereto. City shall promptly notify Applicant of any such claim, action or proceeding to which City receives notice, and City will cooperate fully with Applicant in the defense thereof. Applicant shall reimburse the City for any court costs and attorney's fees that the City may be required to pay as a result of any such claim, action or proceeding. City may, in its sole discretion, participate in the defense of any such claim, action or proceeding, but such participation shall not relieve Applicant of the obligations of this condition. PUBLIC WORKS/ENGINEERING 10) The applicant shall coordinate residential vehicle parking and any emergency related scheduled ingress and egress. 11) The applicant shall obtain all necessary plan approvals and permits. Agenda Page 13 Resolution No. 16- Downey Planning Commission PLN-16-00231 – 11111 Brookshire Avenue November 2, 2016 - Page 4 12) The applicant shall comply with Best Management Practices (BMP’s) in maintaining trash receptacles and trash and debris generated by the event. BUILDING 13) The owner/applicant is responsible for obtaining any the necessary permits for temporary electrical connections. POLICE 14) The Applicant is responsible for obtaining eight (8) uniformed, City of Downey, police officers, one (1) sergeant, one (1) lieutenant, and five (5) security guards from RMI. 15) The Chief of Police shall have discretion as to the staffing of Downey Police officers at this event and can increase or decrease the number of staffed officers at any time. FIRE 16) A separate event permit shall be obtained through the fire department. Plans shall include tent locations, food trucks locations, and physical barriers for participant protection against vehicular traffic. 17) Provide information on the barrier protections for the event participants. Sufficient barriers shall be provided to protect participants from vehicular traffic. 18) Provide an event medical plan for the 5K race. 19) Cooking under tents shall have prior approval from fire department. Any use of tents or temporary structures such as grandstands or stages shall have prior approval by the building official. 20) Temporary tents or membranes shall comply with CFC section 105.6.43 and Chapter 31. Furthermore, the Applicant shall obtain any necessary permits for the erection of temporary tents. END OF CONDITIONS Agenda Page 14