HomeMy WebLinkAboutResolution No. 15-7582-Approving Destruction Obsolete Records Police DepartmentRESOLUTION NO. 15 -7582
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY, APPROVING
THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE POLICE
DEPARTMENT
WHEREAS, the attached Resolution authorizes the destruction of certain obsolete Police
Department public records. It has been prepared in accordance with Resolution No. 14 -7475,
City Wide Management Program Records Retention Schedule as it pertains to Police Protection
and Services Documents; and,
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A" and
pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and,
WHEREAS, the Chief of Police has requested and authorized certain obsolete Police
Department records listed on Exhibit "B" attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES HEREBY
RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy under Resolution No. 14 -7475, the City Council
hereby authorizes and approves the destruction of the obsolete Police Department records as
listed on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 11th day of August, 2015.
AL SAAB, Mayor Pro Tern
ATTEST:
ADRIA M. JIMENEZ, tMC
City Clerk
RESOLUTION NO. 15 -7582
PAGE 2
HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the
City of Downey at a Regular Meeting held on the 11th day of August, 2015, by the following vote,
to wit:
AYES:
Council Members:
Ashton, Brossmer, Vasquez, Saab,
NOES:
Council Member:
None.
ABSENT:
Council Member:
Mayor Marquez
ABSTAIN:
Council Member:
None.
ADRIA M. JIMENEZ, CM
City Clerk
EXHIBIT "A"
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to
be kept further by statute, are not the minutes, ordinances or resolutions of the
legislative body of the City or of any City Board or Commission, and are no longer
required by the City. I request authority to destroy same pursuant to Section 34090 of
the Government Code of California.
SEE LIST OF RECORDS ON EXHIBIT "B"
Depa tment ead Department Pate
I have reviewed the above - described records for historical value and for compliance
with the estaJ:disheq retention requirements, and I consent to their destruction.
0— >�_ C �'* J<511 1
City Clerk q Date
consent to the destruction of the above- described documents.
y Attorney Date
I certify that the destruction of the above- described records was approved by the City
Council of the City of Downey, California; by Resolution NolS he regular meeting
of the City Council held in Downey, California, on the 11th day of August, 2015, and that
by said Resolution, the department head or his /her designee was authorized to destroy
the records.
City of Downey
City Clerk State of California Date
r�
I hereby certify that, pursuant to the foregoing authority, the above - described records
were destroyed on o ! -
Date
Name — Title Date
EXHIBIT "B"
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I er by consent to the destruction of the records listed bel w:
6--1 lip
Dep rtment Head date ay Attorney Date
Item No.
Contents & Inclusive Dates
1 General Correspondence /Memoranda — Asset Forfeiture
documentation for years 2006, 2007, 2008, 2009
2 P.O.S.T. Training Reimbursement Requests -2009
3
Written Reprimands resulting in Discipline -2009
4
P.O.S.T. Reimbursement Ledgers -2011
5
Employee Performance Evaluation Records -2009
6
Internal Affairs Investigations -2009
7
Notice of Commendation -2009
8
Use of Force Investigations for -2009
9
Officer involved Traffic Collision Reports -2009
10
Monthly Arrest and Citation Register 1979 thru 2012
11
Mugshots 1991, 1997 -thru 2012
12
Vendor Invoices -2010, 2011,2012
13
Range Qualification Records -2009
14
Background Investigations deemed unsuccessful for all prospective
_police applicants sworn and non - sworn -2009
15
ABC Alcohol Permit Applications & Renewals -2011
16
DOJ Firearm Purchase Rejections -2007
17
Narcotics Registrants Forms and Photographs -None
18
Parking Citation Correction Letters -2012
19
Voided parking citations, 2011
20
Watch Commander and Radio Logs -2012
21
Juvenile Detention Logs (secured & non - secured) -2011
EXHIBIT "B"
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
Zyconsent to the destruction of the records listed bel De rtm bate ity Attorney Date
Item No.
Contents & Inclusive Dates
22
Notice to Appear Citations - 2009,2010,2011,2012
Traffic Citations, Voided Citations, Correction Letters -2010, 2011,2012
23
24
Sheriff's Dept. Transfer Record - 2009,2010,2011
25 j Crime Reports (Hard Copy) scanned into the Department's New World
Computer System, 2008 2009 (Thefts, Burglaries, Robberies,
Suspicious Incidents, __
26 Cafe Incident Cards -2011
27
Local Record Check/Clearance Letters -2009, 2010,2011, 2012
28
General Correspondence , Department of Justice, 2010 (teletypes,
stolen autos, missing persons, wanted persons, misc
29
Field Interview Records - 2006 ,2007,2008,2009,2010,2011,2012
30
Subpoena Duces Tecum, Deposition Subpoena Compliance
31
Repossession and Private Party Impound Reports -2012
32
Audio tapes -2012 and prior, Radio, 911 and Telephone Recordings for
-1982, 1983, 1984, 1985, 1987, 1988, 1989, 1990
33
Video Tapes & DVD's - 2012 and prior