The URL can be used to link to this page

Home My WebLink AboutResolution No. 15-7529-Approving Destruction of Certain Obsolete RecordsRESOLUTION NO. 15 -7529 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY, APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE CITY CLERK'S DEPARTMENT WHEREAS, the City Council of the City of Downey adopted a Citywide Records Management Program on June 9, 1998; and, WHEREAS, the City Clerk has certified that the records listed are no longer required by the City and are eligible for destruction pursuant to Section 34090 of the California Government Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A" and pursuant to the above Citywide Records Management Program and the City Attorney has concurred in this certification; and, WHEREAS, the City Clerk has requested and authorized certain obsolete City Clerk Department records listed on Exhibit "B" attached hereto to be destroyed and the City Attorney has concurred in this authorization. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. As authorized by California Government Code Section 34090 and the City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby authorizes and approves the destruction of the obsolete City Clerk's Department records as listed on Exhibit "B" attached hereto. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 13th day of January, 2015. LUIS H. MARQU , M or ATTEST: ADRIA JIMENEZ, C C City Clerk HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting held on the 13th day of January, 2015, by the following vote, to wit: AYES: Council Members: Ashton, Brossmer, Vasquez, Saab, Mayor Marquez NOES: Council Member: None. ABSENT: Council Member: None, ABSTAIN Council Member: None, G' ADRIA JIMENEZ, CMC City Clerk RESOLUTION NO. 15 -7529 EXHIBIT A PAGE 2 DESTRUCTION OF ORIGINAL PUBLIC RECORDS I hereby certify that: the records listed below are more than two years old, do not affect the title to real property or liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board or Commission, and are no longer required by the City. I request authority to destroy same pursuant to Section 34090 of the Government Code of California. SEE ATTACHED EXHIBIT °B" (;�� - - &44 0e4ej_-L4F' Department Head Depart ent (?l- i3 -/S Date I have reviewed the above - described records for historical value and for compliance with the est fished Cptention requirements, and I consent to their destruction. 0/ - / City Clerk Date I nsent to th a ruction of the above-described `r records. I J )-V - I J CiFy Attorney Date I certify that the destruction of the above - described records was approved by the City Council of the City of Downey, California; by Resolution No. 15- 75_(9jj at the Regular Meeting of the City Council held in Downey, California, on the 13th day of January 2015, and that by said Resolution, the Department Head or his /her designee was authorized to destroy the records. City of Downey 01-13-Is- City Clerk State of California Date I hereby certify that, pursuant to the foregoing authority, the above - described records were destroyed on 03- V& -LS Name & Title Date RESOLUTION NO. 15 -7529 PAGE 3 AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS ereby consent to the destruction Department Head BOX NO. CONTENTS of the records riste4 below: C` y Attorney EXHIBIT A 1 ADMINISTRATION FILES Columbia Memorial Space Center — Agenda Reports Library — Misc correspondence Grants — Misc correspondence Local Vendor /Bulk Purchase Files CITY CLERK Kardex File Cards — 3 boxes Microfilm Tapes — Masters & Duplicates City Council Minutes — 1956 -2001 City Council Ordinances — 1956 — 1996 City Council Resolutions — 1956 -1996 Community Development Commission Minutes — 1996 -2003 Community Development Commission Resolutions — 1977 -1996 Microfilm Tapes — Duplicates Only Covenants & Agreements —CA 01 -CA20 Road Easements - RE1 thru RE 1800 (4 tapes total) Agreements —AG1 thru 825 (5 tapes) NASA Purchase File — Parcels 3, 4, 5, & 6 (1 tape) Leases & Rentals — City Managers Report — 08/24/1977 (1 tape) 2 COMMUNITY DEVELOPMENT Building & Safety Building & Safety Dept. Misc. Files — Agenda Reports, Misc. Correspondence Fee Schedules — Agenda Reports, misc correspondence Health Code —Agenda Reports Swimming Pools —Agenda Reports Uniform Building Codes (1971- Current)— Agenda Reports, Copies of Ordinances, Misc. Correspondence Design Review Board /Board of Building Appeals — Agenda Reports, Interoffice correspondence Economic Development Adult Businesses — Misc. correspondence Bill boards/Sig nage —Agenda reports Downtown Improvement Plan — Agenda reports RESOLUTION NO. 15 -7529 PAGE 4 EXHIBIT A 2 COMMUNITY DEVELOPMENT (con't) Economic Development con't Misc. Files — Agenda Reports Used Car Lots — Agenda Reports, Misc. Correspondence Neighborhood Stabilization Program —Agenda Reports Equipment — Agenda Reports Website — Agenda Reports MTA Congestion Management Program (1992- 2012)- Agenda Reports Misc. Files — Agenda Reports Housing Misc. (2005 -2012) —Agenda Reports Ambulance Zone Changes — misc. correspondence Community Development Commission Misc. — Misc. Correspondence Personnel — Agenda Reports Planning Airport Files (other agency) — Misc. correspondence Commercial Zoning — Agenda Reports Fee Schedule — Agenda Reports Historical Preservation (Johnnie's Broiler 1993 -2008) Agenda Rpts., Misc. Correspondence Local (CEQA) Guidelines Medical Marijuana Misc. General Plan Housing Element (2006 -2010) —Agenda Reports General Plan Housing Element (2000 -2005) — Agenda Rpts., Misc. Correspondence General Plan Housing Element Amendment (1989) —Agenda Rpts /Correspondence General Plan Amendment — Conservation, Safety & Noise — Agenda Rpts. General Plan Amendment — Hazardous Waste Management — Agenda Rpts. General Plan & Open Space — (1991 -2001) —Agenda Reports 3 COMMUNITY DEVELOPMENT (con't) Planning (con °t) Motels — Agenda Reports Residential —Agenda Reports Residential Daycare — Agenda Reports Zone Changes & Code Amendments (2008- Current) — Agenda Rpts., Misc correspondence GPA 90 -83 12432 -33 Parrot; 12450,12444 Paramount — Agenda Reports GPA 90 -105 11400 -11432 Paramount - Agenda Reports GPA 91 -23 10801, 10807 -21 Studebaker; 11136 Dallision; 11200 Florence — Agenda Reports GPA 93 -1 Woodruff Square — Agenda Reports, Misc. Correspondence RESOLUTION NO. 15 -7529 PAGE 5 EXHIBIT A GPA 97 -07 7107, 7021, 7175, 7345 Ryerson — Agenda Reports GPA 95 -41 7100 -7170 Firestone; 11530 Ryerson — Agenda Reports GPA 97 -46 7200 -46 Firestone — Agenda Reports GPA 97 -66 Southerly Terminus of Bluff Blvd — Agenda Reports, Misc. Correspondence COMMUNITY DEVELOPMENT (con't) GPA 99 -42 13535 Lakewood Blvd — Agenda Reports, Misc. Correspondence GPA 99 -55 11460 -68 Rives; 7824 Burns — Agenda Reports, Misc. Correspondence GPA San Gabriel River, South of Florence — Agenda Reports, misc. correspondence GPA 00 -06 12145 Woodruff Ave (Files #1 & #2) — Agenda Reports, Misc. correspondence GPA 00 -16 9501 -45, 9557 -61, 9607, 9637, 9641 Imperial; 12432- 12530 Bellflower — Agenda Reports, Misc. Correspondence GPA 01 -41 10221 Downey Ave —Agenda Reports GPA 00 -57 8830 -66; 14305 -37 Lakewood — Agenda Reports GPA 00 -101 9215 Hall Road —Agenda Reports GPA 02 -77 8000, 8014 -8018 Telegraph Rd; 8343 Tweedy Lane — Agenda Rpts GPA 03 -17 8292, 8300 Telegraph Rd — Agenda Reports, Misc. Correspondence GPA 06 -77 (Zone Changes 06 -78) 12850 Woodruff Ave — Agenda Rpts., Misc. Correspondence Residential Mansionization — Agenda Reports, Misc. Correspondence Self- Storage /Mini - Warehouse /Recreational Vehicle Storage — Agenda Reports, Misc. Correspondence Senior Citizen Housing — Agenda Reports, Misc. Correspondence Wireless Communications —Agenda Reports Records Destruction — Agenda Reports 4 COMMUNITY SERVICES Apollo Park — Agenda Reports Apollo Park Community Center — Agenda Reports, Misc. Correspondence After School Care — Agenda Reports Art in Public Places — Agenda Reports, Misc. Correspondence 5 COMMUNITY SERVICES (con't) Equipment —Agenda Reports Fees — Agenda Reports, Misc. Correspondence Furman Park — Agenda Reports Golf Course — Agenda Reports Grants — Agenda Reports Independence Park —Agenda Reports RESOLUTION NO. 15 -7529 PAGE 6 EXHIBIT A Misc. — Agenda Reports, Misc. Correspondence Park/Field Improvements —Agenda Reports Park & Rec Misc. — Agenda Reports Personnel — Agenda Reports Rio San Gabriel Park (Dog Run) — Agenda Reports Senior Center —Agenda Reports, Misc. Correspondence Skate Park — Agenda Reports Summer Concert — Agenda Reports Theatre — Agenda Reports, Misc. Correspondence Transit —Agenda Reports, Misc. Correspondence Transit Center — Agenda Reports Transportation: Downey Link, Buses, Intra -City Transit Report, Trains — Agenda Reports, Misc. Correspondence Treasure Island Park — Agenda Reports Youth Leagues — Agenda Reports 5 FINANCE Audit Federal Grant Programs — Copies of Audits Budget Appropriations — Agenda Reports, Misc. Correspondence Budget FY (2000 -2015) —Agenda Reports, Copies of PowerPoint Presentations Business License/Taxes — Agenda Reports, Misc. Correspondence City Fees (2000- Current) — Agenda Reports Comprehensive Annual Financial Report 2011 —Agenda Report Financial Statements & State Controller Report — Agenda Report Grants — Agenda Reports 6 COMMUNITY DEVELOPMENT Specific Plan Amendments No. 07 -68 (07) —Agenda Reports, Correspondence Specific Plan (Downtown) - Draft Specific Plan 88 -1A (Rancho Business Center) — Agenda Rpts, Correspondence Economic Impact of Closure of Nasa /Boeing Facilities Report (Specific Plan 91 -A) Specific Plan 91 -2A (Lakewood /Firestone) — Agenda Reports, Correspondence Specific Plan 92 -1 (Krikorian Theatre) — Agenda Reports Planning Zone Changes (1992 -2009) Agenda Reports, Correspondence, photos 7 CITY CLERK FILES Requisitions — (1999 -2004) — City Clerk Department Jose Trujillo — District 1 — Unsuccessful Candidate 8 FINANCE Telephone Equipment —Agenda Reports RESOLUTION NO. 15 -7529 PAGE 7 EXHIBIT A Liability Insurance — Agenda Reports Investment Policy (1991- 2007)Agenda Reports MIS (Computers) (1999)Agenda Report Miscellaneous (1999 — 2009) Agenda Reports, Correspondence Personnel (2001 -2009) Agenda Reports Prop A & C Funds (1986 -2008) Agenda Reports LA County Tax Assessor, Assessed Property Value (2003 -2011) Correspondence Sales Tax (2002) — Agenda Reports Unscheduled Equipment (1998 -2000) Agenda Reports Street Vendor Licensing (1990 -1992) Agenda Reports Ride Share (1990 -1996) Agenda Report 8 FIRE DEPARTMENT Filming Permits (1977 -1998) Agenda Reports Equipment (1957 -2008) Agenda Reports Fireworks (1985 -2001) Agenda Reports Grant Funds (2001 -2009) Agenda Reports Hazardous Materials (1981 -1990) Agenda Reports, Correspondence LA County Drainage Area Project (LACDA) (1975 -1999) Agenda Reports Miscellaneous (1976 -2007) Agenda Reports, Correspondence Natural Hazard Mitigation (2004) Agenda Report Paramedic Units (1975 -1985) Agenda Report, Correspondence Personnel (1985 -2009) Agenda Reports Safe Haven Locations (2003) Agenda Reports Station Renovations (1984 -1998) Agenda Reports Uniform Fire Code (1974 -2007) Agenda Reports Emergency Preparedness (1977 -2007) Agenda Reports 9 PERSONNEL Affirmative Action Plan (1975 -1998) Agenda Report Employee Retirement Plans (1992 -2003) Agenda Rpt, Correspondence PERS Resos /Ords (1976 -2009) Copies PERS Resos /Ords (1958 -1976) Copies Equipment —Agenda Reports Executive /Middle Management/Confidential Exempt (2006 -2008) Agenda Reports Executive /Middle Management/Confidential Exempt (1990 -2005) Agenda Reports Exec. Management Compensation Plan (Pre -1989) Studies, Agenda Reports Personnel (2007) Agenda Reports Miscellaneous (2002 -2008) Agenda Reports Miscellaneous (1990 -1991) Agenda Reports Part -Time Employees (1991 -2007) Agenda Reports RESOLUTION NO. 15 -7529 PAGE 8 EXHIBIT A POLICE DEPARTMENT Code Enforcement (1993 -2008) Agenda Reports Crossing Guards (1991) Agenda Reports, Correspondence DARE Program (1994 -1995) Agenda Reports Equipment (1995 -2008) Agenda Reports Foreclosed /Abandoned Properties (2008 -2009) Agenda Reports Grants (1986 -2009) Agenda Reports, copies Miscellaneous (1985 -2011) Agenda Reports, Correspondence Muni Code Amendments (1985 -2011) Agenda Reports, Copies Parking Violation Penalties (1993,2006,2009, 2001) Agenda Reports Permits — Entertainment — Lancers Lounge Appeal — (1974) 10 POLICE DEPARTMENT fcon't} Permits — Holiday Lane Parade (1977 -2002) Agenda Report, Correspondence Permits — Massage (Denial /Revoked) (1993 -2003) Agenda Reports, Correspondence Permits — Massage (Denial /Revoked) (2004 -2011) Agenda Report, Correspondence Permits — Miscellaneous- Agenda Reports, Correspondence Permits — Street Faire (1994 -2010) Permits — Temporary Street Closures (1970 -2010) Permits — Taxi Cabs (2007) Agenda Reports Permits — Taxi Cabs (2000 -2005) Agenda Reports Personnel Reclassifications, etc. (1987 -2011) Agenda Reports Reserve Officers (1997 -2012) Agenda Reports Sign Code (Public Property) (2009) Agenda Report Solicitations (1978 -1992) 10 PUBLIC WORKS Abatements (Nuisance /Dangerous Buildings) (2006 -2008) Agenda Report 1999 Drinking Water Consumer Confidence Report (2001) Agenda Reports AQMD Air Pollution (1982 -2001) Agenda Reports, Correspondence Bicycle Bridge (1977) Agenda Report, Correspondence Bridges (1969 -2013) Agenda Report, Correspondence Central Basin Water District (1991 -2006) Agenda Reports Crosswalks (1971 -1992) Agenda Report Engineering — GIS Feasibility Study (1998) Freeways — Miscellaneous (1971 -1993) Correspondence Gas Tax Fund (1966 -1970) Graffiti Removal (1975 -2012) Agenda Report /Correspondence Grants (1992 -2013) Agenda Reports RESOLUTION NO. 15 -7529 EXHIBIT A PAGE 9 Keep Downey Beautiful (1979 -2007) Agenda Reports Hazardous Waste (1991 -1994) Agenda Reports, Correspondence 1 -5 Santa Ana Freeway (1971 -1986) Agenda Report, Correspondence 1 -710 Freeway (1971 -2005) Agenda Report, Correspondence Janitorial Maintenance (1997) Agenda Report Maintenance Services — Equipment (1990 -2008) Agenda Report Miscellaneous (1999 -2012) Agenda Reports Municipal Code Amendments (1998 -2005) Agenda Reports Parking (2008 -2010) Agenda Reports, Correspondence 11 PUBLIC WORKS (con't) Non - Disposal Facility Element (1994 -1999) Agenda Report, Correspondence Parking (2001 -2007) Agenda Reports, Correspondence Pedestrian Grant Funds — Sidewalk Improvements (1990 -2008) Agenda Rpts. Pedestrian Safety Miscellaneous (1973 -1994) Agenda Rpts., Correspondence Personnel (1990 -2010) Agenda Reports Publication Vending Machines (Newsracks) (1993 -2009) Agenda Reports, Correspondence Public Parking Lots (1976 -2001) Agenda Reports, Correspondence Railroad Safety Gates (1982 -1984) Agenda Reports, Correspondence Rubbish (1982 -2008) Agenda Reports, Correspondence Safe Route to School (2001 -2008) Agenda Reports Sewers (1991 -2011) Agenda Reports Shopping Carts (1993 -1994) Correspondence Solid Waste Management Plan, LA County (1986 -1985) Agenda Rpts. RESOLUTION NO. 15 -7529 EXHIBIT A PAGE 10 Solid Waste Misc. (1995 -2008) Agenda Rpts., Correspondence Speed Limits (2008- Current) Agenda Rpts., Correspondence Speed Surveys & Ordinances (2007- Current) Agenda Rpts., Correspondence Speed Limits (2005 -2007) Agenda Reports Speed Limits (2001 -2004) Agenda Reports State Highway Systems (1958 -2012) Agenda Reports, Correspondence Stop Signs (1995 -2011) Agenda Reports Streets, Access Rights (1964 -1983) Agenda Reports, Correspondence Streets, Alley Improvements (1969 -1991) Agenda Reports, Correspondence Streets, Dedications (1980 -1982) Agenda Reports, Correspondence Street & Sidewalk Construction Fund (1977) Agenda Reports Streets — Florence Ave over Rio Hondo (1975) Streets — Grant Ave (1989 -1990) Agenda Reports, Correspondence Streets — Guatemala Ave & Lubec St (1985 -1986) Agenda Rpts., Correspondence Streets — Miscellaneous (1969 -2011) Agenda Reports, Correspondence Streets — Names (1958 -2011) Agenda Reports, Correspondence Streets — Overhead Signs (1972) Agenda Reports, Correspondence Streets — Private (Dolan Ave) (1985 -1987) Agenda Reports, Correspondence Street Sweeping (1988 -1989) Agenda Reports 12 PUBLIC WORKS con't Streets — Turning Lanes — Agenda Reports Streets — Vacations — Agenda Reports, Correspondence Storm Drains (1990 -2010) Agenda Reports Subdivision /Tract & Parcel Maps (2009 -2011) File #8 Agenda Reports Subdivision /Tract & Parcel Maps 2008 File #7 Agenda Reports Subdivision /Tract & Parcel Maps 2007 File #6 Agenda Reports Storm Water (NPDES, TMDL) (1996 -2011) Agenda Reports, Correspondence Storm Water (NPDES, TMDL) (1970 -1995) Agenda Reports, Correspondence Subdivision /Tract & Parcel Maps 2006 File #5 Agenda Reports Traffic Mgmt. Center (2004) Agenda Reports Traffic Regulations (1977 -1984) Correspondence Traffic Signals (1966 -2008) Agenda Reports, Correspondence, Copies of Plans Transportation —Misc. (1990 -2011) Agenda Reports Trees - Correspondence Truck Routes (1959 -2010) Agenda Reports Used Oil Grants Hazardous Waste — Agenda Reports, Correspondence Transportation — Bus Shelters (1982 -1990) Agenda Reports Used Oil Block Grant Annual Report (2000 -2011) Agenda Reports Vending — Ice Cream Trucks (1986) Agenda Reports, Correspondence Waste Management — Landfills (2004) Agenda Reports RESOLUTION NO. 15 -7529 PAGE 11 EXHIBIT A Waste Management — Recycling (1990 -2009) Agenda Reports Water Capital Improvement Bonds (1986 -1987) Agenda Reports Water Conservation (1991 -1997) Agenda Reports, Correspondence Urban Water Management Plan Draft - (2001 -2011) Agenda Reports Utilities — GIS Utility Conversion Contract (1999) Agenda Report Water System Acquisition /Feasibility Study (9173 -1976) Water Rights (1975 -1990) Agenda Reports Water Well Sites — Sell as Excess Property (1978 -1985) Agenda Reports, Correspondence Wheelchair Ramps (1980) Agenda Reports Yard Consolidation/Water Treatment Facility (Cross- reference file) Agenda Reports Water Fees (1990 -1999) Agenda Reports, Correspondence Water Fees (1980 -1989) Agenda Reports, Correspondence Water Fees (1969 -1979) Agenda Reports, Correspondence Water Misc. — Agenda Reports, Water Quality Reports, Correspondence Water Ordinances — Agenda Reports Water — Paramount County Water District (1979) Agenda Reports, Correspondence