HomeMy WebLinkAboutResolution No. 14-7519 - Approving Destruction of Certain Obsolete Records of the Police DepartmentRESOLUTION NO. 14-7519
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING
THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE POLICE
DEPARTMENT
WHEREAS, the City Council of the City of Downey adopted a citywide records
management program on June 9, 1998; and,
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A“
and pursuant to the above Citywide Records Management Program in the City Attorney has
concurred in the certification; and,
WHEREAS, the Chief of Police as requested and authorized certain obsolete Police
Department records as listed on Exhibit "B'’ attached hereto to be destroyed and the City
Attorney has concurred in this authorization
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the
City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council
hereby authorizes and approves the destruction of the obsolete Police Department records as
listed on Exhibit “B“ attached hereto
SECTION 2.The City Clerk shall certify to the adoption of this Resolution
APPROVED AND ADOPTED this 23rd day of September, 2cM
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ATTEST
f
D aRE
City Clerk
I HEREBY CERTIFY that the foregoing Resolution No. 14-7519 was adopted by the
City Council of the City of Downey at a regular meeting held on the 23rd day of September,
2014, by the vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN :
Council Members:
Council Members:
Council Members:
Council Members:
Brossmer, Guerra, Saab, Marquez, Mayor Vasquez
None
None
None
RrAm ImEIc
City Clerk
EXHIBIT “A“
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to
be kept further by statute, are not the minutes, ordinances or resolutions of the
legislative body of the City or of any City Board or Commission, and are no longer
required by the City. I request authority to destroy same pursuant to Section 34090 of
the Government Code of California.
SEE LIST OF RECORDS ON EXHIBIT “B“
b
eOL4C£p
Department
4/H//q
Date
I have reviewed the above-described records for historical value and for compliance
requirements, and I consent to their destruction.
br 23.'20 lq
I certify that the destruction of the above-described records was approved by the City
Council of the City of Downey, California; by Resolution No.1q-75Fh\ the regular meeting
of the City Council held in Downey, California, on the 23rd day of September, 2014, and
that by said Resolution, the department head or his/her designee was authorized to
destroy the records
cTiyM City of Downey
State of California
I hereby certify that, pursuant to the foregoing authority, the above-described records
were destroyed on March 10, 2014.
Date
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DateTitle
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AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby
C®afl24b
m) rtment Head
consent to the destruction of the records 1
FAttorney Date
Item No.
1
Contents & Inclusive Dates
Purchase Requisitions/Check Requisitions 2010, 2009,2008
General Correspondence/Memoranda 2010, 2009. 2008
Miscellaneous Receipts 2010, 2009
Print Shop Requisitions. 2010. 2009
P.O.S.T. Training Reimbursement Requests, 2008, 2007, 2006
Notice of Discipline 2008, 2007, 2006
P.O.S. T. Reimbursement Ledgers. 2010. 2009. 2008, 2007
Personnel Orders, 2010. 2009
Employee Performance Evaluation Records, 2008 . 2007. 2006
Administrative Investigation Records. 2008, 2007
Notice of Commendation, 2008, 2007. 2006
9
jal
4
5
6.
7
8
9
10
11
12 Payroll Statistics Reports. Time sheets & O/T sheets 2008, 2007
Use of Force Reviews for 2008, 2007. 2006
Officer involved Traffic Collision Reports 2008. 2007
Garage Sale Permits, 2010, 2009, 2008
Miscellaneous Code Enforcement correspondence. 2010. 2009, 2008
Code Enforcement Service Requests and Case Records. 2010 , 2009
Range Shoot Records. 2008. 2007, 2006
Background Investigations deemed unsuccessful. 2008, 2007. 2006
13
14
15
16
17
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
MI hereby consent to the destruction of the records\listed beI
Item No. Contents & Inclusive Dates
20 1 ABC Alcohol Permit Applications & Renewals. 2010
r
t )8. 2007. 2006.
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t _004
a 8
t
t )9.2008
3
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t ), 2009, 2008
r 010, 2009
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DepaFtment Head ’ DAte ' Cia Attorney
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Date
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
Id 7,T:“’'T;J/:;;""'"'"'':'"' "(=
-DeFbAr;lent head / bate
Item No
39
3rds listed belo\
am Date
Contents & Inclusive Dates
Crime Reports (Hard Copy) scanned into the Department’s New World
Computer System. 2008. 2010 (Thefts. Burglaries. Robberies,
Suspicious Incidents, Misc)
CaR Incident Cards, 2010. 2009. 2008
Local Record Check/Clearance Letters. 2010, 2009. 2008
Informational records for Department of Justice, 2010 (teletypes, stolen
autos, missing persons, wanted persons, misc)
Field Interview Records. 2008 . 2007. 2006
Subpoena Duces Tecum. Deposition Subpoena Compliance, 2010
Repossession and Private Party Impound Reports, 2010
Radio and Telephone Recordings for 2008. 2007. 2006
Video Tapes & DVD's Station. 2010 . 2009, 2008
Video Tapes & DVD's Units. 2010. 2009, 2008
Steno Transcription Report Logs, 2010