HomeMy WebLinkAbout07. Destruction of Certain Police Department RecordsRESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING
THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE POLICE
DEPARTMENT.
WHEREAS, the city Council of the city of Downey adopted a citywide records
management program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above Citywide Records Management Program in the City Attorney has
concurred in the certification; and
WHEREAS, the Chief of Police as requested and authorized certain obsolete Police
Department records as listed on Exhibit "B" attached hereto to be destroyed and the City
Attorney has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the
City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council
hereby authorizes and approves the destruction of the obsolete Police Department records as
listed on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 23rd day of September, 2014.
FERNANDO VASQUEZ, Mayor
ATTEST:
ADRIA M. JIMENEZ, CMC
City Clerk
I HEREBY CERTIFY that the foregoing Resolution No. _ was adopted by the City
Council of the City of Downey at a regular meeting held on the 23rd day of September, 2014,
by the vote, to wit:
AYES:
Council Members:
NOES:
Council Members:
ABSENT:
Council Members:
ABSTAIN:
Council Members:
ADRIA M. JIMENEZ, CIVIC
City Clerk
EXHIBIT "A"
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
hereby certify that:
the records listed below are more than two years old, do not affect the title to real
property or liens thereon, are not court records, are not, to my knowledge, required to
be kept further by statute, are not the minutes, ordinances or resolutions of the
legislative body of the City or of any City Board or Commission, and are no longer
required by the City. I request authority to destroy same pursuant to Section 34090 of
the Government Code of California.
SEE LIST OF RECORDS ON EXHIBIT "B"
Depa4ment Head — Department D t
I have reviewed the above- described records for historical value and for compliance
with the established retention requirements, and I consent to their destruction.
City Clerk Date
I consent to the destruction of the above- described documents.
City Attorney Date
I certify that the destruction of the above- described records was approved by the City
Council of the City of Oowney, California; by Resolution No. _ at the regular meeting
of the City Council held in Downey, California, on the 23rd day of September, 2014, and
that by said Resolution, the department head or his/her designee was authorized to
destroy the records:
City of Downey
City Clerk State of California Date
I hereby certify that, pursuant to the foregoing authority, the above- described records
were destroyed on March 1.0 2014.
Date
Name Title ' Date
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
ereby consent to the destruction of the records listed below:
rr t(a / it
Department Head Date City Attorney Date
Item No. Contents & Inclusive Dates
1
Purchase Requisitions/Check Requisitions 2010, 2009,2008
2
General Correspondence/Meirroranda 2010, 2009, 2008
3
Miscellaneous Receipts 2010, 2009
4
Print Shop Requisitions, 2010, 2009
S
P.O.S.T. Training Reimbursement Requests; 2008, 2007, 2006
6.
Notice of Discipline 2008, 2007, 2006
7
P.O.S.T. Reimbursement Ledgers, 2010, 2009, 2008, 2007
8
Personnel Orders, 2010, 2009
9
Employee Performance Evaluation Records, 2008 , 2007, 2006
10
Administrative Investigation Records, 2008, 2007
1 I
Notice of Commendation; 2008, 2007, 2006
12
Payroll Statistics Reports, Time sheets & OtT- sheets 2008, 2007
13
Use of Force Reviews for 2008, 2007, 2006
14
Officer involved Traffic Collision Reports 2008, 2007
15
Garage Sale Permits, 2010, 2009, 2008
16
Miscellaneous Code Enforcement correspondence, 2010, 2009, 2008
17
Code Enforcement Service Requests and Case Records, 2010, 2009
18
Range Shoot Records, 2008, 2007, 2006
19
Background Investigations deemed unsuccessful, 2008, 2007, 2006
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below:
Depa'ir went Head Date City Attorney Date
Item No. Contents & Inclusive Dates
20
ABC Alcohol Permit Applications & Renewals, 2010
21
DOT Firearm Purchase Rejections 2006, 2005 ..
22
Narcotics Registrants Forms and Photographs 2008, 2007, 2006,
23
Juvenile Contact Cards with dates of birth 1992, 1991, 1990
24
Press Releases 2008, 2007, 2006
25
Pawn Receipts
26
Police Auction Lists, 2010
27
Weapon Destruction Orders and Lists, 2006, 2005, 2001
28
Parking Citation Correction Letters 2010, 2009, 2008
29
Watch Commander and Radio Logs, 2010, 2009
30
Trustee Applications, Contracts, and Logs, 2010, 2009,2008
31-
Ride- along Waivers, 2010, 2009,2008
32
Adult Tail Safety /Security Logs, 2010 , 2009, 2008
33
Adult .sail Register Logbook, 2010, 2009, 2008
34
Juvenile Detention Logs (secured & non- secured) 2010, 2009, 2008
35
Traffic Citations, Voided Citations, Correction Letters, 2010, 2009
36
Police Permits & Photographs, 2008; 2007, 2006
37
Bail Receipts, 2010, 2009, 2008
38
Sheriff's Dept. Transfer Record; 2010, 2009, 2008
AUTI4ORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
1 /glcieby consent to the destruction of the records listed below:
DepaAmentBead ate City Attorney Date
Itera No. Contents & Inclusive Dates
39
Crime Reports (Hard Copy) scanned into the Department's New World
Computer System 2008, 2010 (Thefts, Burglaries, Robberies,
Suspicious Incidents, Misc)
40
Cafe Incident Cards, 2010, 2009, 200$
41
Local Record ClrecklClearance Letters, 2010, 2009, 2008
42
Informational records for Department of Justice, 2010 (teletypes, stolen
autos, missing persons, wanted persons, misc)
43
Field Interview Records, 2008, 2007, 2006
44
Subpoena Duces Tecutn, :Deposition Subpoena Compliance, 2010
45
Repossession and Private Party Impound Reports, 2010
46
Radio and Telephone Recordings for 2008, 2007, 2006
47
Video Tapes & DVD's Station, 2010, 2009, 2008
48
Video Tapes & DVD's Units, 2010, 2009, 2008
49
Steno Transcription Report Logs, 2010