HomeMy WebLinkAbout03. Apollo Park Walking-Jogging Trail Improvements - Award ContractCapital Improvement Project No 15 -03
Apollo Park Walking /Jogging Trail Improvements, Phases 1
September 23, 2014
The proposed Apollo Park Walking /Jogging Trail Improvements will be completed in two
phases. The Improvements to be implemented under the first phase of the project consist of
clearing and grubbing the existing park turf and subgrade and the installation of concrete curbs,
decomposed granite trails and signage. The second phase will be completed under a separate
project and will involve the installation of additional amenities such as new outdoor and
stationary fitness equipment, minimal planting and/or landscaping and signage. Security
lighting will also be included in the second phase should sufficient funding be available. '
DISCUSSION
At its meeting of August 12, 2014, the City Council approved the plans and specifications and
granted authority to advertise forbids for the first phase of the Apollo Park Walking /Jagging Trail
Improvements Project.: On August 14, 2014 and August 21,2014, respectively, this project was
advertised in the Downey Patriot and published in various trade publications. On September 4,
2014, the City Clerk received and publicly opened five (5) bids ranging from $118,640.00 to
$218,710.00 as shown on the attached bid summary. The lowest responsive and responsible
bidder is South Bay Landscaping, Inc. of Inglewood, California with a bid of $118,640.00. Staff
reviewed the bid proposal and references provided by South Bay Landscaping, Inc. and found
that South Bay Landscaping, Inc. has satisfactorily completed similar projects for the City of
Downey and for the Cities of Paramount and Hawaiian Gardens and the Santa Monica - Malibu
Unified School District. South Bay Landscaping's State of California Contractor's License is
"current and active ".
Therefore, staff recommends that the City Council award Capital Improvement Project No.
15 -03 in the amount of $118,640 to South Bay Landscaping, Inc for the construction of first
phase of the Apollo Park Walking /Jogging Trail Improvements Project. Construction of the first
phase is anticipated to begin in October 2014 and be substantially complete in December 2014.
The second phase of the project will follow shortly thereafter.
Staff has determined that this project is categorically exempt from the provisions of CEQA under
Section 15301 (c), Existing Facilities.
FISCAL IMPACT
A detailed cost accounting and funding analysis, based upon the bid received from South Bay
Landscaping, Inc. is summarized on the following page. Based on this bid, the total estimated
cost of first phase of the project, including $118,640 for contract services and $35,360 for
contract administration, inspection, construction engineering and management services,
material testing and contingencies, is $154,000. There are sufficient funds in the approved FY
2014 -2015 Capital Improvement: Program Under the Apollo Park Walking Trail Project,
consisting of $300,000 in County of Los Angeles Regional Park and Open Space District grant
funds and $16,700 in City funds under Account Nos. 26 -1 -7727 and 40 -1 -7727; respectively, to
cover the first phase of the project cost. A detailed estimate of project expenditures is provided
by the following:
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Capital Improvement Project No. 15 -03
Apollo Park Walking /Jogging Trail Improvements, Phase 1
September 23; 2014
1
ESTIMATED PROJECT COST
i
Description
Amount
Bid Amount
$118,640
Contingency ( ±15 %)
$17,360 ;
SUBTOTAL CONSTRUCTION COST:
$136,000
Design
' $3,000
Materials Testing ( ±2 %)
$3,000
Inspection, construction engineering & contract administration ( ±9 %)
$12,000
TOTAL ESTIMATED PROJECT COST:
$154,000
i
FUNDING SUMMARY
c
Account
1
Number Fund Name
Amount
26 -1 -7727 County of Los Angeles Regional Park and Open Space District Grant Funds
$300,000
40 -1 -7727 Capital Project Funds
$16,700
TOTAL PROJECT FUNDING:
$316,700
Attachments:
:
• Project Location Map
• Construction Plan
• Bid Summary
3
Capital Imptovement Project No, 15 -03
Apollo Park Walking /Jogging "frail Improvements, Phase 1
September 23, 201 .
i
Construction Plan
Capital Improvement Project Na '15 -0 3
Apollo Park Walking/Jogging Trail Improvements, Phase 1
September 2:3, 20,14
Bid Summary
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