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HomeMy WebLinkAboutMinutes-01-25-72-Regular MeetingMINUTES OF THE CITY COUNCIL OF THE CITY OF DOWNEY JANUARY 25, 1972 T A B L E O F M I N U T E A C T I O N S SUBJECT: Zero Defects Quarterly Awards Minutes, January 10, 1972 Comm. from County requesting Consolidation, Paramount Unified School District, to City's General Municipal Election 4/11/72 Comm. from Central & West Basin Water Replenishment Dist. re Preliminary Results on Ground Water Replenishment for 1972 Comm. from Monterey Park re Los Angeles County Prevailing Wages Legal Claims: Ref. #033, Mary Helen Johns Ref. #038, Guy Ray Ibanez Request for review of "hold harmless" clause, rental agreement, Golf Course equipment ACTION: Approved Approved Director of Public Works & Water Superintendent ordered to attend hearing April 11, 1972 City Clerk ordered to prepare resolution Denied Denied Referred to Staff Ordinance Adding Subsection 30 to Sec. 9127.1 DMC, which relates to Zoning Held over to next meeting PAGE NO. 1 1 1 2 2 2 2 2 2 Resolution #2645, Granting Easement for Storm Drain Purposes my of Rio San Gabriel Park Adopted 3 Resolution #2646, Designating 4th Pl. thru Street at Intersection with Smallwood Ave. Adopted 3 Resolution #2647, Requiring All Vehicles to Stop at Intersection of Brookshire Ave. & Downey Comm. Hospital Exit at Davit St. Adopted 3 Resolution 02648, Designating Foster Road Thru Street at Intersection with Faust Ave., Rescinding Prior Action Adopted 3 Resolution #2649, Prohibiting Parking Any Time S/s Imperial Hwy. Sly. Frontage Road bet. Gurley Ave. & Public Alley 100' W/o Brock Ave. Adopted 4 Resolution #2650, Excepting Saturday, Sunday & Holidays for 6-9 a.m. & 3-6 p.m. parking restr. E/s Downey Ave. from Fontana St. to Ely Centerline Ext. of DePalma St. Adopted 4 Resolution 02651, Amending Personnel Manual (Res. #2554) re Conduct of Grievance Procedure, Management & Conf. Employees, Absence Without Leave Adopted 4 Resolution #2652, Calling & Giving Notice of Holding General Municipal Election held in City on Tuesday, 11th day of April, 1972 Adopted 4 Resolution #2653, Commending National Skating Champion Jo Jo Starbuck Adopted 5 Resolution #2654, Commending National Skating Champion Kenneth Shelley Adopted 5 Page 1 of 3 TABLE OF MINUTE ACTIONS COUNCIL MINUTES 1/25/72 SUBJECT: ACTION: PAGE NO. Resolution #2655, Designating Crime Prevention Week Adopted 5 Resolution #WS-775 (Payroll) Adopted 5 Resolution #WS-776 (B Warrants) Adopted 6 -,CC #SS-239, Unit 2, Seventh Street Widening & Reconstruction - Plans & specs & authority to advertise Approved 6 CC ,$SS-256, Florence Ave. - Plans & specs & authority t� advertise Approved 6 CC #304, Unit I, Lakewood Blvd. Landscaping, Gardendale St. to Rosecrans Ave. - Plans & specs & authority to advertise Approved 6 CC #SS-225, E/s Paramount Blvd. N/o Leeds St. - Award of contract; transfer of funds Approved 6 CC #294, Ciro St., Pomering Rd. - Award of contract Approved 7 CC #299, Civic Center Sign- Proposal #4; Award of contract; transfer of funds Approved 7 CC #270, Little Lake Rd. - Acceptance of improvements & extra work Approved 7 CC #293, Birchdale Ave. - Acceptance of improvements Approved 7 Tract #27654, Phlox St. W/o Pruess Ave. - Acceptance of improvements Approved 7 Sidewalk Matching Funds Approved 8 Paving Matching Funds Approved 8 Review of Matching Funds during Budget Session Request by Councilman Morton 8 CC #SS-266, Traffic Signal Inst., Old River School Rd. & Quill Dr. - Preparation of plans & specs; auth. to prepare prelim. particpatn agmt, with County; transfer of funds Approved 8 Report of Director of Public Works on Park Water Request to resubmit with Company Rate Increase addition 8 Report on Public Works Projects No action 8 Ordinance Amending Sec. 1304 DMC, which Relates to Powers of Duties & Assignment of Duties Introduced 9 (Centralized One -Stop Permit Counter) Report on 1972 Lot Cleaning Program No action 9 Appointment of Board of Appeals re Ordinances, Property Rehabilitation, Uniform Building Code, & Uniform 'Housing, Mechanical & Dangerous Buildings & Plumbings Codes Taken under submission 9 Downey Historical Society Annual - Request for funds Taken under submission 9 Architectural Agreement, Golf Course Approved as to form Driving Range only 9 Page 2 of 3 TABLE OF MINUTE ACTIONS COUNCIL MINUTES 1/25/72 SUBJECT: American Petrofina Exploration Co. Lease Renewal Supreme Court Decision on Reapportionment - Authorize City Manager & City Attorney to draft resolution stressing reapportionment proposed by CSI to Reapportionment Commission Remarks of Councilman Morton re Administrative Matters Business License Ordinance - Fee proration City Water Department - Code Section 7319 Agenda Packets for Press Page 3 of 3 ACTION: PAGE NO. Failed 10 Approved 10 No action 11-12 Referred to City Manager for review & recommendation 12 Referred to City Manager for review & recommendation 12 Approved 13 91 MINUTES OF THE CITY COUNCIL OF THE CITY OF DOWNEY JANUARY 25, 1972 The City Council of the City of Downey held a regular meeting at 8:00 a.m., January 25, 1972, in the Council Chamber of the Downey City Hall, Mayor Donald H. Winton presiding. PRESENT: Councilmen: Jennings, Morton, Hollis, Ferris, Winton ABSENT: Councilmen: None ALSO PRESENT: Charles W. Thompson, City Manager Donald B. Robison, Assistant City Manager Mark Allen, Acting City Attorney Ervin Spindel, Director of Public Works William A. Coggin, Director of Planning James D. Ruth, Director of Parks d Recreation Ray Lake, Director of Building d Safety Loren D. Morgan, Police Chief Robert W. Gain, Fire Chief Harald J. Henriksen, City Engineer Russ K. Reynolds, Purchasing Agent Robert L. Shand, City Clerk Judy McDonnell, Executive Secretary Mayor Winton delivered the invocation, followed by the Flag Salute led by Councilman Morton. With the assistance of Director of Public Works Ervin Spindel and Janice Morton, Miss Public Works, Mayor Winton presented Zero Defects Quarterly Awards to James Jordan, Engineering Division, and Guillermo Solis, Environmental Services Division. Mayor Winton introduced his niece, Shirley Nelson. It was moved by Councilman Morton, seconded by Councilman Jennings, and passed by the following vote to approve the Minutes of the City Council Meeting of January 10, 1972. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Communication from County of Los Angeles regarding Order of Election and Consoiidatio Paramount Unified School District. Mayor Winton stated the particular area involved is in his District, as well as Councilman Jennings' District, and the County Superintendent of Schools has requested consolidation on the City's ballot for that particular area only so that the citizens may place their vote for or against annexation into the Downey Unified School District. He said the County will pay any costs incurred for additional printing on the ballots. It was moved by Councilman Jennings, seconded by Councilman Morton, and passed by the following vote to approve the request for consolidation to the City's General Municipal Election April 11, 1972. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Communication from Central and West Basin Water Replenishment District regarding Preliminary Results on Ground Water Replenishment for 1972, which is now being prepared. Effective July 1, 1972 the replenishment assessment will possibly be $9.00 per acre foot of ground water produced, which amounts to a $3.00 per acre foot increase in the rate charged by Metropolitan Water District for replenishment of water. Discussion followed wherein Director of Public Works Ervin Spindel reported on the zones in effect before the water replenishment district was formed. He gave an explanation of the charges and said there will be a public hearing on April 11, 1972. In response to questions from City Council members, Mr. Spindel stated he and Robert Coates, Water Superintendent, plan to attend the public hearing on April 11th on the findings, conclusions and recommendations in the Annual Survey Report. Mr. Spindel also indicated that Mr. Scott Temple, the City's representative on the Central Basin, would undoubtedly be attending the April 11th hearing. Council Minutes 1/25/72 -1- There being no objections, it was so ordered that Director of Public Works Ervin Spindel and Water Superintendent Robert Coates attend the April llth hearing of the Water Replenishment District. Communication from Mrs. Marshall Skinner, Rio San Gabriel P.T.A., regarding Donation to Downey Youth Employment Service. Mayor Winton stated a letter of appreciation will be sent from the Mayor's Office. Communication from Southern California Water Company regarding Application for Water Rate Increase. Director of Public Works Ervin Spindel reported that the average increase per home- owner would be about 3.2 percent. Councilman Ferris stated the adjustment is due solely to ad valorem taxes and electrical utilities. Communication from City of Monterey Park regarding Los Angeles County Prevailing Wages. There being no objections, the City Clerk was ordered to prepare a Resolution for the next City Council Meeting. LEGAL CLAIMS Ref. #033, Mary Helen Johns, c/o Stanley C. Gould, Attorney, 1815 N. Broadway, Santa Ana Ref. #038, Guy Ray Ibanez, 7556 Irwingrove Dr., Downey It was moved by Councilman Morton, seconded by Councilman Hollis, and passed by the following vote to Deny the Legal Claim of Mary Helen Johns. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None It was moved by Councilman Jennings, seconded by Councilman Morton, and passed by the following vote to Deny the Legal Claim of Guy Ray Ibanez. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton '.. NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Referring to Legal C1aim.Ref. #033, and the rental of golf course equipment, Councilman Ferris stated the agreement between the City and the golf cart rental firm does not contain a "hold harmless" clause, and he requested Staff to look into the matter. He stated further that any agreement between the City and a contractor, whereby equipment is going to be used by City employees or citizens utilizing City equipment,should contain a "hold harmless" clause. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DOWNEY ADDING SUBSECTION 30 TO SECTION 9127.1 OF THE DOWNEY MUNICIPAL CODE, WHICH SAID SECTION RELATES TO ZONING The Ordinance was read in its entirety. Councilman Morton stated the Ordinance pertains to parking of employees of certain businesses in residential areas. He said there are at least three different problem areas in his District, and he requested that the Ordinance be taken under submission. Councilman Jennings stressed his objection to the City Council acting on matters which do not appear on the Agenda. After discussion, it was so ordered that the Ordinance be held over to the next City Council Meeting. RESOLUTION NO. 2645 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY GRANTING AN EASEMENT FOR STORM DRAIN PURPOSES NORTHERLY OF RIO SAN GABRIEL PARK Council Minutes 1/25/72 -2- The Resolution was read by title only. It was moved by Councilman Morton, seconded by Councilman Jennings, and so ordered to waive further reading. It was moved by Councilman Morton, seconded by Councilman Jennings, and passed by the following vote to adopt Resolution No. 2645, and authorize the Mayor to sign the Easement. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None RESOLUTION NO. 2646 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY DESIGNATING FOURTH PLACE A THROUGH STREET AT ITS INTERSECTION WITH SMALLWOOD AVENUE The Resolution was read by title only. It was moved by Councilman Ferris, seconded by Councilman Jennings, and so ordered to waive further reading. It was moved by Councilman Ferris, seconded by Councilman Jennings, and passed by the following vote to adopt Resolution No. 2646. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None RESOLUTION NO. 2647 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY REQUIRING ALL VEHICLES TO STOP AT THE INTERSECTION OF BROOKSHIRE AVENUE AND THE DOWNEY COMMUNITY HOSPITAL EXIT AT DAVIS STREET The Resolution was read by title only. It was moved by Councilman Jennings, seconded by Councilman Morton, and so ordered to waive further reading. It was moved by Councilman Jennings, seconded by Councilman Morton, and passed by the following vote to adopt Resolution No. 2647: AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None RESOLUTION NO. 2648 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY DESIGNATING FOSTER ROAD A THROUGH STREET AT ITS INTER- SECTION WITH FAUST AVENUE, RESCINDING PRIOR ACTION DESIGNATING FAUST AVENUE AS A YIELD STREET AT THE INTERSECTION OF FOSTER ROAD The Resolution was read by title only. It was moved by Councilman Hollis, seconded by Councilman Jennings, and so ordered to waive further reading. It was moved by Councilman Hollis, seconded by Councilman Jennings, and passed by the following vote to adopt Resolution No. 2648. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None RESOLUTION NO. 2649 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY PROHIBITING PARKING AT ANY TIME ALONG THE SOUTH SIDE OF THE IMPERIAL HIGHWAY SOUTHERLY FRONTAGE ROAD BETWEEN GURLEY AVENUE AND THE PUBLIC ALLEY 100 FEET WEST OF BROCK AVENUE The Resolution was read by title only. It was moved by Councilman Jennings, seconded by Councilman Hollis, and so ordered to waive further reading. Council Minutes 1/25/72 -3- It was moved by Councilman Jennings, seconded by Councilman Hollis, and passed by the following vote to adopt Resolution No. 2649. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None RESOLUTION NO. 2650 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY EXCEPTING SATURDAY, SUNDAY, AND HOLIDAYS FOR THE 6 TO 9 A.M. AND 3 TO 6 P.M. PEAK HOUR PARKING RESTRICTION ALONG THE EAST SIDE OF DOWNEY AVENUE FROM FONTANA STREET TO THE EASTERLY CENTERLINE EXTENSION OF DE PALMA STREET The Resolution was read by title only. It was moved by Councilman Hollis, seconded by Councilman Jennings, and so ordered to waive further reading. It was moved by Councilman Hollis, seconded by Councilman Jennings, and passed by the following vote to adopt Resolution No. 2650. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None RESOLUTION NO. 2651 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY AMENDING THE PERSONNEL MANUAL (RESOLUTION NO. 2554) RELATIVE TO 1) CONDUCT OF GRIEVANCE PROCEDURE, 2) MANAGEMENT AND CONFIDENTIAL EMPLOYEES, AND 3) ABSENCE WITHOUT LEAVE The Resolution was read by title only. It was moved by Councilman Jennings, seconded by Councilman Ferris, and so ordered to waive further reading. It was moved by Councilman Jennings, seconded by Councilman Morton, and passed by the following vote to adopt Resolution No. 2651. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None RESOLUTION NO. 2652 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY, CALIFORNIA, CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD IN SAID CITY ON TUESDAY, THE 11TH DAY OF APRIL, 1972, FOR THE ELECTION OF CERTAIN OFFICERS OF SAID CITY AS REQUIRED BY THE PROVISIONS OF THE CHARTER OF THE CITY OF DOWNEY The Resolution was read by title only. It was moved by Councilman Jennings, seconded by Councilman Morton, and so ordered to waive further reading. It was moved by Councilman Jennings, seconded by Councilman Morton, and passed by the following vote to adopt Resolution No. 2652. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None RESOLUTION NO. 2653 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY COMMENDING NATIONAL SKATING CHAMPION JO JO STARBUCK The Resolution was read by title only. It was moved by Councilman Jennings, seconded by Councilman Hollis, and so ordered to waive further reading. Council Minutes 1/25/72 -4- mim It was moved by Councilman Jennings, seconded by Councilman Hollis, and passed by the following vote to adopt Resolution No. 2653. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None RESOLUTION NO. 2654 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY COMMENDING NATIONAL SKATING CHAMPION KENNETH SHELLEY The Resolution was read by title only. It was moved by Councilman Jennings, seconded by Councilman Ferris, and so ordered to waive further reading. It was moved by Councilman Jennings, seconded by Councilman Ferris, and passed by the following vote to adopt Resolution No. 2654. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Mayor Winton made the following comments relative to National Skating Champions, Jo Jo Starbuck and Kenneth Shelley: "I would like to take a moment to give a word of thought and thanks to these fine young skaters for their avocation while attending college, and while in many instances being active representatives throughout the community, as you will recall Miss Starbuck and her participation from some years back. And I think a commendation certainly in excess of the resolutions is deserved. We are going to make every effort possible to see them off. If at all possible, I plan to be there at the airport and wish them the very best at Sapporo. I would also like to take just a moment to give indication of thanks to one of my appointees who took it upon herself as an individual citizen to try to attempt to get better publicity for these two young skaters by getting additional blocks of seats, and what not, so that the Downey participants could be there. This was Miss Chris Farmer, my appointee on the Library Board and Rose Float Association, and I would just like to give her a word of thanks and commend her as an individual citizen for taking it upon herself to help in the publicizing of these two young people from Downey. And hopefully, we'll be able to greet them coming back as Olympic Champions. At least we're confident of it, or optimistic." RESOLUTION NO. 2655 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY DESIGNATING CRIME PREVENTION WEEK The Resolution was read by title only. It was moved by Councilman Jennings, seconded by Councilman Hollis, and so ordered to waive further reading. It was moved by Councilman Jennings, seconded by Councilman Hollis, and passed by the following vote to adopt Resolution No. 2655. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None RESOLUTION NO. WS-775 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY ALLOWING CERTAIN CLAIMS AND DEMANDS AND CERTIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID (NO. 4618Z( ., 46688, $204,965.57 -- PAYROLL) The Resolution was read by title only. It was moved by Councilman Morton, seconded by Councilman Hollis, and so ordered to waive further reading. It was moved by Councilman Morton, seconded by Councilman Hollis, and passed by the following vote to adopt Resolution No. WS-775. Council Minutes 1/25/72 -5- AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None RESOLUTION NO. WS-776 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY ALLOWING CERTAIN CLAIMS AND DEMANDS AND CERTIFYING THE FUNDS OUT OF WHICH THE SAME ARE TO BE PAID (NO. 17552 - 17781, $107,743.87) The Resolution was read by title only. It was moved by Councilman Jennings, seconded by Councilman Hollis, and so ordered to waive further reading. It was moved by Councilman Jennings, seconded by Councilman Hollis, and passed by the following vote to adopt Resolution No. WS-776. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Councilman Jennings requested the City Council be furnished with a report on the cost of the Sister City visit, as well as the cost of Downey's Rose Float, at the next City Council Meeting. It was moved by Councilman Ferris, seconded by Councilman Morton, and passed by the following vote to approve plans and specifications and grant authority to advertise for bids on Cash Contract #SS-239, Unit 2, Seven.th Street Widening and Reconstruction. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None There was discussion regarding justification for five additional feet on Seventh Street. Mayor Winton suggested that final opinion be withheld pending receipt of firm bid figures. It was moved by Councilman Ferris, seconded by Councilman Morton, and passed by the following vote to approve plans and specifications and grant authority to advertise for bids on Cash Contract #SS-256 Florence Avenue. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Cash Contract 0304, Unit I, Lakewood Boulevard Landscaping, Gardendale Street to Rosecrans Avenue Discussion was held regarding planters in relation to centerline of future #105 Freeway. Director of Public Works Ervin Spindel outlined modification plans for planters north of Gardendale on Lakewood Boulevard up to Alameda Street. Mayor Winton emphasized the need for improving approach adjacent to the cemetery and proximity of City entrance sign. It was moved by Mayor Winton, seconded by Councilman Hollis, and passed by the following vote to approve plans and specifications and grant authority to advertise for bids on Cash Contract #304, Unit I, Lakewood Boulevard Landscaping, Gardendale Street to Rosecrans Avenue, subject to any requirements of the California Division of Highways. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Following a summation of bids, it was moved by Councilman Jennings, seconded by Councilman Hollis, and passed by the following vote to award Cash Contract #SS-225, East Side Paramount Boulevard North of Leeds Street, to Crowell and Larson of Baldwin Park, in the amount of the unit prices bid, waive the irregularity of the bid bond, and authorize the following transfer of funds: Amount From To $1,000 Gas Tax Surplus (2106 Funds) A/C #26-16075 Council Minutes 1/25/72 -6- AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Following a summation of bids, it was moved by Councilman Jennings, seconded by Councilman Ferris, and passed by the following vote to award Cash Contract #294 Ciro Street, Pomering Road, to Damon Construction Company of Lynwood, the lowest and best bidder, in the amount of the unit prices bid, and waive the bid bond irregularity. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen:. None ABSENT: 0 Councilmen: None Cash Contract #299, Civic Center Sign It was moved by Mayor Winton and seconded by Councilman Morton to approve Proposal #l, "Downey Theatre and Civic Center" for permanent lettering on the Civic Center Sign. After discussion on the matter, Councilman Morton withdrew his second. James Ruth, Director of Parks & Recreation, explained there will be some flexibility in the price, that the bid specifications indicate the City Council reserves the right to alter the Lettering, and any price difference would be minimal. After further discussion and there being no objections, it was so ordered to approve Proposal #4, "City of Downey Civic Center -Theatre". Following a summation of bids, it was moved by Councilman Morton, seconded by Councilman Jennings, and passed by the following vote to award Cash Contract #299, Civic Center Sign, to Luminart Neon Company, Inc., of Los Angeles, in the amount of the Lump sum prices bid, and authorize the following transfer of funds: Amount From To $800 A/C 10 13800, A/C #10 138841 Civic Center Improvement Civic Center Sign AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None It was moved by Councilman Jennings, seconded by Councilman Morton, and passed by the following vote to accept the improvements completed under Cash Contract #270, Little Lake Road, the responsibility for maintenance thereof, and approve extra work in the amount of $133.00. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None It was moved by Councilman Jennings, seconded by Councilman Morton, and passed by the following vote to accept the improvements completed under Cash Contract #293, Birchdale Avenue, and the responsibility for maintenance thereof. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None It was moved by Councilman Morton, seconded by Councilman Jennings, and passed by the following vote to accept the improvements completed in Tract #27654, Phlox Street west of Pruess Avenue, and the responsibility for maintenance thereof. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None It was moved by Councilman Jennings, seconded by Mayor Winton, and passed by the following vote to approve Sidewalk Matching Funds at the following locations: Council Minutes 1/25/72 -7- Estimated M.F. No. Address City Cost 95 7835 Brookmill Road $ 77.00 96 7028 Dinwiddie Street 81.00 Total Estimated City Cost $ 158.00 AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None It was moved by Councilman Jennings, seconded by Councilman Morton, and passed by the following vote to approve Paving Matching Funds at the following locations: Estimated P.M.F. No. Address City Cost 140 7722 Yankey Street $ 500.00 141 7714 Yankey Street 500.00 142 7702 Yankey Street 500.00 143 7708 Yankey Street 500.00 Total Estimated City Cost $ 2,000.00 AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0. Councilmen: None Councilman Morton requested a review of Paving Matching Funds during next Budget session. Brief discussion followed regarding Cash Contract #SS-266, Traffic Signal Installation - 0ld River School Road and Quill Drive, and the various facilities who will benefit by use of the traffic signal. These included Los Padrinos Juvenile Hall, wheelchair patients living in nearby apartments, patients of the Los Amigos facility, and the Meadow Park Elementary School. It was moved by Councilman Jennings, seconded by Councilman Hollis, and passed by the following vote to approve Cash Contract OSS-266, Traffic Signal Installation - Old River School Road and Quill Drive, authorize the following transfer of funds, authorize the preparation of plans and specifications, and grant authority to prepare preliminary participation agreement with Los Angeles County: Amount From To $10,000 A/C #26-16121 A/C #26-16126 AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Report of Director of Public Works on Park Water Company Rate Increase. Councilman Jennings requested the report be resubmitted with the addition of Southern California Water Company to show an overall comparison. The Mayor declared a recess at 9:10 a.m Councilmen in attendance. CITY MANAGER'S REPORT The Meeting resumed at 9:30 a.m., with all City Manager Thompson reported on Public Works Projects, which have been completed during the first half of the current fiscal year, as well as projects presently under construction or awaiting completion of right-of-way acquisition. Responding to a request by Mayor Winton, Mr. Thompson said he would submit this information to the members of the Press. City Manager Thompson reported on a Centralized One -Stop Permit Counter which would allow citizens to secure information and permits at the same location. He said this will require a physical change in layout between the Planning and Building d Safety Departments and an ordinance has been prepared to clarify assignment of duties. Mr. Thompson requested authorization to proceed with securing of final plans and cost estimates, in- cluding bids, for construction of the one -stop counter. Council Minutes 1/25/72 -8- Mayor Winton asked that the Ordinance and the City Manager's Report on the One -Stop Counter be considered as one unit. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DOWNEY AMENDING SECTION 1304 OF THE DOWNEY MUNICIPAL CODE, WHICH SAID SECTION RELATES TO POWERS OF DUTIES AND ASSIGNMENT OF DUTIES The Ordinance was read by title only. It was moved by Councilman Jennings, seconded by Councilman Hollis, and so ordered to waive further reading. It was moved by Councilman Jennings, seconded by Councilman Hollis, and passed by the following vote to introduce the Ordinance. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None In clarifying his "aye" vote, Councilman Morton stated he had inquired of the City Manager if this matter had been coordinated with the respective department heads, and the City Manager indicated that it had and there is no negative reaction to the proposal. City Manager Thompson reported on the 1972 Lot Cleaning Program, the requirements of which are established by Ordinance and are the same as in previous years, utilizing the services of Mr. Cleo H. Cochran. He said a hearing has been scheduled for March 13th for the purpose of hearing protests. City Manager Thompson stated recently adopted Ordinances relating to Building and Property Rehabilitation, Uniform Building Code, and Uniform Housing, Mechanical, Dangerous Buildings and Plumbing Codes, call for the Appointment of Board of Appeals, consisting of five members. He said the Appeals Board would be patterned after the Planning Commission, with meetings regularly scheduled. Mr. Thompson stated it is re- quested the Board be composed of one Structural or Civil Engineer, one Architect, one Attorney, one General Building Contractor, and one citizen at large. It was requested by Councilman Morton that this matter be taken under submission until the next morning City Council Meeting, to allow each Councilman time to consider appointing a member to the Board. There being no objections, the matter was taken under submission. City Manager Thompson stated a request has been received from Mrs. Elena Quinn, President of the Downey Historical Society, regarding fourth publication of the Downey Historical Society Annual. He said funds in the Promotion Account would be available and could be appropriated if authorized. Mayor Winton stated he had received a reply from Mrs. Quinn and that she had indi- cated there is a great interest among some of the universities and colleges. He requested the matter be taken under submission to the next City Council Meeting, pending a report from Mrs. Quinn. It was moved by Councilman Jennings to approve the Architectural Agreement, Golf Course Driving Range, as to form only, and that the figures be left blank until a meeting of the Golf Course Committee has been held to check the figures thoroughly. Acting City Attorney Allen inquired as to whether or not the figures can be changed by the Committee. Councilman Jennings said the Committee would have the authority to reduce the figures. Discussion followed regarding binding effect of the Architectural Agreement. Councilman Morton seconded the motion to approve. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Council Minutes 1/25/72 -9- 4 ,k o .- i_ City Manager Thompson reported on the American Petrofina Exploration Company Lease Renewal of certain properties owned by the City of Downey within the City. He said at the present time American Petrofina is requesting all property south of Firestone be dropped, and that it will only retain Furman Park in the lease amount of $900 per year, plus $100 lease preparation and processing fee. It was moved by Councilman Jennings and seconded by Councilman Ferris to approve the American Petrofina Exploration Company Lease Renewal. Responding to a question by Councilman Hollis, City Manager Thompson stated prior leases included other properties owned by the City, and the amount of the lease was -,$1330. He said this particular lease only includes Furman Park, and American Petrofina has indicated they are only willing to pay what their standard per acre charge is. AYES: 1 Councilmen: Jennings NOES: 4 Councilmen: Morton, Hollis, Ferris, Winton ABSENT: 0 Councilmen: None Clarifying his "no" vote, Councilman Morton stated he feels there should be a 5� increase in the rental over the previous agreement, and American Petrofina has refused to consider this. ORAL COMMUNICATIONS Mayor Winton spoke relative to a report submitted by the City Attorney regarding the Supreme Court Opinion on Reapportionment. He said Downey was granted a two-year stay of execution on the Assembly and Senate level. Acting City Attorney Allen said he had talked to Mr. Sorensen. He said the Court ruled that for the purpose of this election the existing Assembly and Senate Districts would be used and the Congressional District adopted by the Legislature would be used. He said before the next election the Legislature is to adopt new boundaries for all three levels of Legislature, including Congressional, Assembly and Senate. Mr. Allen stated the Legislature in Sacramento and the existing local representatives in both the Assembly and Senate will be most instrumental in structuring the form in which Legislative Districts will ultimately take for a period of eight years, for four elections, until reapportionment in 1980. He said Downey could develop a form of representation to the extent it already has through the League of California Cities, or it could develop its own legislative pro- gram if it so desires. Mr. Allen said the Court ruled out the concept of a Reapportionment Commission. He also said the power on reapportionment beginning in the 1974 election vests in the State Legislature in Sacramento. Mayor Winton stated funds had been appropriated for this purpose and the City Council had received a copy of the proposed plan from the Commission. He said in the proposed plan Downey would have had unilateral representation. Mayor Winton further commented that maps were reviewed by the Planning Department and City Manager's Office in order to determine the proposed boundaries. He proposed as follows: To authorize the City Manager and the City Attorney collaberation to draw up a stringent resolution stressing the plan as proposed by the CSI to the Commission; that a procedure be carried out to transmit the resolution to every city in the area, the League, and any other organization; and, that it not be for the consideration of the Legislature, but that an attempt be made to get the matter on the ballot for the general public to vote upon. Mayor Winton said it would be equitable that it be brought about by a certain amount of signatures and that the people be given an option of plans: One drawn up by the Assembly and Senate to be placed on the ballot, and one drawn up by a non -interested group using only the criteria of the Court rulings of "One man one vote". Further discussion took place regarding the reapportionment maps distributed to cities. Councilman Hollis inquired if this matter has been discussed with neighboring cities. Mayor Winton replied that other cities had not been contacted officially. He said other cities had not been divided as badly as Downey and, therefore, did not feel the need to take immediate action. Discussion followed regarding enlisting the aid of the League of California Cities, the League of Independent Cities, and other cities. It was moved by Councilman Morton, seconded by Councilman Ferris, and passed by the following vote to act in accordance with the Mayor's request. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Council Minutes 1/25/72 -10- Mr. Wendell Wiser, 10921 Paramount Blvd., Downey, spoke regarding the Widening of Seventh Street and requested that it be widened to conform to the east and west ends of the street. He informed the City Council that he intends to file his nomination papers for City Council office after the meeting is adjourned. Mr. William B. Cole, Manager of the Downey Chamber of Commerce, stated its Board of Directors has gone on record supporting the City Council's efforts on Reapportionment. He called attention to the Congressional District maps, the boundaries of which he said are incorrect. Councilman Jennings inquired about his request at the Last City Council Meeting for a Progress Chart of the Wilderness Park, showing construction progress and money spent. Director of Parks & Recreation James Ruth responded that the report is presently being typed and will be submitted to the City Manager today. Referring to Reapportionment, Councilman Morton recommended that the Government Classes at both Downey High School and Warren High School be contacted and asked if they would consider taking this matter as a study assignment and possibly the schools would give them credit. He suggested that Mayor Winton and Councilman Hollis make an analysis and review to present to the schools. Councilman Morton read into the Minutes the following remarks on Administrative Matters: 111. Under Section 505 of the Charter all powers are vested in the City Council except as otherwise provided. One of the basic powers and responsibilities of the Council is to initiate, determine and set policy. However, when a Councilman participates in the formulation of policy he should, in my opinion, do so only on the basis of sound educated judgment that is based on facts, firsthand knowledge, understanding and an analysis of available information. Accordingly, to do this effectively and fairly, a Councilman must be knowledgeable of and informed on, among other things, administrative matters and detail. This includes detail knowledge of all City operations, particularly for budget and financial reasons. 2. A City Councilman has responsibility for the review and adoption of the budget and to be conversant with the financial problems of the City. In fact, under Section 1204 of the Charter, the City Council shall make any revisions of a proposed budget it may deem advisable. Consequently, to be fully prepared for budget review and analysis a City Councilman, in my opinion, has a specific responsibility to review City expenditures and costs and when such expenditures and costs are being generated because of administrative control, or lack of control, or because of duplication of effort then, in my opinion, a City Councilman has a responsibility to make inquiry, to investigate and obtain reports regarding such administrative matters to determine causes, effects and possible solutions. 3. Morale of City employees is directly related to efficiency and any lowering of morale decreases efficiency and thus can be interpolated directly into increased costs and Lessening of services provided to the citizens. Consequently, if administrative matters have an effect on morale of City employees that, in turn, affects costs and service then, in my opinion, the City Council has a duty to inquire, investigate and, if necessary, call for reports and then has an obligation to initiate policy that brings about corrective action. 4. Section 1000 of the Charter places a responsibility on the City Council to establish a personnel system regarding employment, classification, advancement, suspen- sion and discharge. It is impossible for a City Councilman to intelligently do this unless he knows the personnel administrative details existing in the City concerning such _-matters. Again, a City Councilman has a responsibility to inquire, investigate, and, if necessary, obtain reports. Not, of course, for the purpose of interfering but for the purpose of knowledge and understanding. 5. Section 604 of the Charter provides that the City Manager shall be the administrative head except he is responsible to the City Council for the "proper" administration of all affairs of the City. To assure that "proper" administration is being carried out, in my opinion, a City Councilman has a charter responsibility to be as fully knowledgeable as possible on all administrative matters, their purpose, their effect, their cost, etc. A City Councilman must, to the extent possible, review administrative matters to assure that "proper" administration is being carried out. Council Minutes 1/25/72 -11- 6. And lastly, and of prime importance, notwithstanding Section 608 of the Charter, Section 606 of the Charter specifically provides that in the absence of a City Manager the Mayor, Mayor Pro Tempore and, in turn, the rest of the City Council, assumes the responsibility and operation of the office of the City Manager. Consequently, each City Councilman must be adequately prepared and knowledgeable to assume these duties whenever necessary. Therefore, bility each City Co and knowledgeable o fulfill such duties Councilman take the of interfering, but in the Charter." in my opinion, to be ready and capable of fulfilling this responsi- ancilman, in my opinion, has an obligation to be advised, informed, a all administrative matters and procedures. A Councilman cannot unless he is so informed. It is necessary then that each City initiative in being so informed, not, of course, for the purpose for the purpose of being prepared to assume the duties as provided Councilman Ferris commented on a situation that occurred in the third week of January, wherein a citizen who is selling his business in the City brought the new owner to City Hall to apply for a Business License. He said the buyer purchased the license for a 12-month period, however, the seller was informed that he would also have to pay since he had not paid for the 12 months due on January 1st. Councilman Ferris stated the matter should have been handled on a pro rata basis, however, the City Ordinance does not provide for proration nor does it restrict or prevent proration. It was moved by Councilman Ferris, seconded by Councilman Morton, and passed by the following vote that the City Manager review the Business License Ordinance governing such a situation, and if it requires an ordinance change or an administrative change to come back with a recommendation. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Councilman Ferris spoke regarding his personal experience in applying for water service at a new Location in the City. He said he telephone the gas, electric and water companies to have the utilities transferred to the new Location in his name. He said he has been a utility user for the past nine years. Councilman Ferris stated, however, the City Water Department was the only utility company that could not handle the matter over the telephone. It was moved by Councilman Ferris, seconded by Councilman Jennings, and passed by the following vote that the City Manager review the existing Code Section 7319 and to bring back a recommendation on making City Water Service change requests from users easier to process and in so doing bring about a possible reduction of operating costs. AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None Councilman Ferris commented regarding the Mosquito Abatement District and the recent appointment of Mayor Pro Tempore Thomas H. Morton as President. He said Councilman Morton has served as a director since 1963, as secretary in 1970, and as vice president in 1971. Councilman Ferris spoke further on the achievements of the Mosquito Abatement District. He said between 1963 and the present the Mosquito Abatement District Tax rate has decreased 35%, or dropped from 8.6 mils to 5.7 mils. Mayor Winton stated the City Council has been invited to attend the formal opening on January 26th of the Helpline Youth Counseling Office located in the City of Norwalk at 12727 Studebaker Road, between the hours of 1:30 and 4:30 p.m. A second matter presented by Mayor Winton referred to Agenda Packets for the Press. He said correspondence received by each Councilman is reviewed and placed on the Agenda at his request, and correspondence received by the City Clerk is reviewed by the Mayor. He stated, therefore, any correspondence of a personal nature will have been pre -reviewed so that there will be no violation of a citizen's personal rights., It was moved by Mayor Winton that Agenda Packets be prepared for members of the Press, minus communications which would be considered of a personal nature or violation of a person's rights. Discussion followed. Council Minutes 1/25/72 -12- No second to the motion. It was moved by Councilman Morton that at the press conferences prior to the City Council Meeting each member of the Press be presented with an Agenda Packet containing backup information and memorandums from the department heads, with the exception of items of correspondence and exception of the City Manager's Report. Councilman Ferris seconded the motion and commented that the City of Downey is unique in that there are two scheduled press conferences each week. He said the express purpose for the press conferences is to afford the press an opportunity to ask questions regarding any item on the agenda and to discuss it with the department heads. Mayor Winton commented that agenda information be given to Councilmen on Thursday night and to the Press on Friday morning.* He said it is understood that certain items might be withheld until Council meeting time. Mayor Winton also commented that perhaps agenda information can be blended in the manner similar to what has been done in the library for the past year and a half, and in so doing, curtail the need for some press conferences and possibly save $5,000 in cost of time consumed by department heads attend- ing the press conferences. Roll call vote; AYES: 5 Councilmen: Jennings, Morton, Hollis, Ferris, Winton NOES: 0 Councilmen: None ABSENT: 0 Councilmen: None The Mayor declared a recess at 10:40 a.m. The Meeting resumed at 11:45 a.m., with all Councilmen in attendance. Mayor Winton stated the General Plan review is continuing and that the department heads be cognizant of the recommendations that will be forthcoming. He requested that the departments compile information as to what the effect would be on traffic control, public works, sewage, and parks d recreation, and what affect the changes would bring about. There being no further business to come before the City Council, the Meeting was T adjourned 11:47 a.m. )at/ Q CN ROBERT L. SHAND, CITY CLERK DONALD H. WINTON, MAYOR Council Minutes 1/25/72 -13-