HomeMy WebLinkAboutResolution No. 6208 RESOLUTION NO. 6208
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY,
CALIFORNIAN APPROVING THE DESTRUCTION OF CERTAIN
OBSOLETE ifi,IJDIO TAPES OF THE CITY-CLERK TREASURER.
WHEREAS, the City Council of the City of Downey adopted a City-Wide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk-Treasurer has certified that the records listed are no longer
required by the City and are eligible for destruction pursuant to Section 34090 of the California
Government Code as indicated on "Destruction of Original Public Records" attached hereto as
Exhibit"A" and pursuant to the City-Wide Records Management Program which provides a retention
period of 90 days and designates that audio tapes are not official records and the City Attorney has
concurred in this certification; and
WHEREAS, the City Clerk-Treasurer has requested and authorized certain obsolete tape
recordings as listed on Exhibit `B" attached hereto to be destroyed and the City Attorney has
concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City of
Downey City-Wide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the audio tapes as listed on Exhibit"B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 27th day of October, 1998.
(), 1 'a, thiessi...
.
GARY P. C CAUGHAN, i virfoR
ATTEST:
' . A fi 1 1 6_ •
ITII E. MC •ONNELL, CITY CLERK
_1_
RESOLUTION NO. 6208
Page 2
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council
of the City of Downey at a regular meeting thereof held on the 27th day of October , 1998, by
the following vote, to wit:
AYES: 5 Council Members: Brazelton, McCarthy, Riley, Lawrence, McCaughan
NOES: 0 Council Members: None
ABSENT: 0 Council Members: None
fr- ti tt-/ c7X.x e
T ITH E. MC DONNELL, City Clerk
-2-
EXHIBIT "A"
Resolution No. 6208
Page 1 of 1
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
'"'' I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property or liens
thereon, are not court records, are not, to my knowledge to be kept further by a statute, are not the
minutes, ordinances or resolutions of the legislative body of the City or of any City Board or
Commission, and are no longer required by the City. I request authority to destroy same pursuant to
Section 34090 of the Government Code of California.
Audio tape recordings of City Council Meetings for the period of
1/11/83 through 5/26/98.
. i.e., 4. ,ii k. 2 City Clerk October 27, 1998
Departm-nt Head Department Date
I have reviewed the above-described records for historical value and for compliance with the
established ret- tion re• irements, and I consent to their destruction.
d,C ,/t,, ji1/A144( i > / October 27, 1998
dith E. McDonnell, City Clerk Date
I consent to the de truction of the above-described records.
(Ke.,-Z z October 27, 1998
Charles S. Vose, City Attorney Date
I certify that the destruction of the above-described records was approved by the City Council of the
City of Downey, California; by Resolution No. 6208 at the regular meeting of the City Council
held in Downey, California, on the 27th day of October , 1998 , and that by said Resolution,
the department head of his/her designee was authorized to destroy the records.
i.;. _ i ii City of Downey /Q,�7,�z
j udith E. McDonnell, City Clerk State of California Date
I her-•y certify that, pursuant to the foregoing authority, the above-described records were destroyed
I on / /1, /797.
Dc= e
�',�- ,! . .. 4-JuL.-�// / /.2.e/97
IFF e Title Da
EXHIBIT"B"
Resolution No. 6208
Page 1 of, 1
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed belo :
dt(SttitOMM2k-taCity Clerk ("10,1 /V4—
Department Head City Attorney
Box No. Contents & Inclusive Dates
1 Council Meeting reel-to-reel audio tapes from 1/11/83 through 8/28/84
2 Council Meeting reel-to-reel audio tapes from 9/11/84 through
12/10/91 and audio cassette tapes from 1/8/91 through 12/17/91
3 Council Meeting audio cassette tapes from 1/13/92 through 4/23/96
4 Council Meeting audio cassette tapes from 5/14/96 through 5/26/98