HomeMy WebLinkAboutResolution No. 05-6845 (2) RESOLUTION NO. 05-6845
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE POLICE DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the Chief of Police has requested and authorized certain obsolete Police
Department records as listed on Exhibit "B" attached hereto to be destroyed and the City
Attorney has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the
City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council
hereby authorizes and approves the destruction of the obsolete Police Department records as
listed on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 26th day of April, 2005.
ANNE M. BAYER, Mayor
ATTEST:
ftet
KATHLEEN L. MIDgTOKKE, City Clerk
/ ///
RESOLUTION NO. 05 -6845
PAGE 2
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 26th day of April, 2005, by the following vote,
to wit:
AYES: 4 Council Members: Gafin, Perkins, Trejo, Mayor Bayer
NOES: 0 Council Member: None
ABSENT: 1 Council Member: Cartozian
ABSTAIN: 0 Council Member: None
KATHLEEN L. MIDSTOKKE, City Clerk
ice.
RESOLUTION NO. 05-6845
EXHIBIT "A"
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property
th
or liens thereon, are not court records, are not, to my knowledge, required to be kept
statute, are not the minutes, ordinances or resolutions of the legislative body of
furtherbya s .
City or of any City Board or Commission, and are no longer required by the City. I
the y y Y
reques t authority destroy same pursuant to destro ursuant to Section 34090 of the Government Code of
California.
SEE LIST OF RECORDS ON EXHIBIT "B"
POLICE
Department Date
De
• artment Head p
I have reviewed the above - described records for historical value and for compliance with
the established retention requirements, and I consent to their destruction.
City Clerk Date
1 co e • the • - struc ion of the above - described records.
//
y Attorney Date
I certify that
the destruction of the above - described records was approved by the City
City of Downey, California; b
Council of the y y, by Resolution No. 05 -6845 at the regular
meeting of f the City Council held in Downey, California, on the 26th day of
April, 2005
, and that by said Resolution, the department head or
his /her designee was authorized to destroy the records.
Downey City of D y 0 ti-c?
City Clerk State of California Date
that, pursuant to the foregoing I hereby certify , p g g authority, the above - described records were
destroyed on
Date
Name
Title Date
RESOLUTION HO. 05-6845
EXEIIBIT "B"
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
hereby consent to the destruction of the records 1' i ty • • • t
1 14
-c35
-
epartment Head Date ty A orney Date
Item No. Contents & Inclusive Dates
Traffic Citations, Voided Citations, Correction Letters, 2002
Dealer Report of Gun and Tear Gas Sales, 2002
3 Solicitor Permits, 1999 & prior
4 Bail Receipts, 2002
Miscellaneous Receipts, 2002
6 Sheriff s Dept. Transfer Record, 2002
7 Incident Cards, 2002
Repossession and Private Party Impound Reports, 2002
9 Parking Citation Correction Letters, 2002
10 Local Record Check/Clearance Letters, 2002
11 Watch Commander and Radio Logs, 2002
12 Trusty Applications, Contracts, and Logs, 2002
13 Range Shoot Records, 2002
14 Purchase/Print Requisitions, 2002 & prior
15 Garage Sale Permits, 2002
16 Special Billings, 2002
17 Police Auction Lists, 2002
18 P.O.S.T. Reimbursement Requests, 2002
19 P.O.S.T. and Non-P.O.S.T. Training Records, 2002
20 P.O.S.T. Reimbursement Ledgers, 2002
21 Personnel Orders, 2002
RESOLUTION NO. 05-6845
EXHIBIT "B"
PAGE TWO
....... AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below
/ i., t j(._ ____ ----,.._____il _
Li- sr-03
,l
..e
De ment Head Date City At ey Date
Item No. Contents & Inclusive Dates
22 Records deleted by the Department of Justice, 2002
23 Adult Jail Register, 2002
24 Adult Jail Logs (safety/detention), 2002
IIMIIIIIII Juvenile Detention Logs, 2002
26 911 Printout Logs, 2002
27 General Correspondence/Memoranda, 2002 & prior
28 Steno Transcription Report Logs, 2002
29 Miscellaneous Code Enforcement correspondence, 2002 & prior
30 Code Enforcement Service Requests and Case Records, 2002 & prior
INIIIIIIIIIII Field Interview Records, 1999
Ili Employee Performance Evaluation Records, 1999
Internal Investigation Records, 1999
34 Background Investigations deemed unsuccessful, 1999
111111111111 Ride-along Waivers, 2002
36 Former City Employee Print Applications, 1999
111.1111111111111 Crime Scene Photos, 1997 & prior (retention same as Item #40)
38 Weapon Destruction Orders and Lists, 1999
39 Traffic Collision Reports, 1997
40 Crime Reports (except as described in 799 PC and unresolved missing
• erson re . orts with no existint valid arrest warrants, 1997
41 Payroll Stats, 1997
_a..
42 Fatal Traffic Collision Reports, 1994
RESOLUTION N0. 05 -6845
EXEiIBIT "B"
PAGE THREE
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS r-
I hereby consent to the destruction of the records list - d belo
...... k -o /
.4, rtment Head Date City Attorney Date
Item No. Contents & Inclusive Dates _
43 Subpoena Duces Tecum, Deposition Subpoena responses, 2002 & prior
44 Video Tapes, (Station & Unit Camera Systems), 2003 & prior