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Home My WebLink AboutMinutes - 02-11-97 - Adjourned w CDC " ewe a MINUTES OF THE CITY COUNCIL /COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF DOWNEY ADJOURNED REGULAR MEETING FEBRUARY 11, 1997 The City Council/Community Development Commission of the City of Downey owney held an Adjourned Regular Meeting at 5:00 p.m., February 1 1 1997, in the Council � � � Chamber of the Downey City Hall, Mayor /Chairman Joyce L. Lawrence presiding. g PRESENT: Council Members /Commissioners: Joyce L. Lawrence Mayor /Chairman Barbara J. Riley Mayor ProTem/Vice- Chairman Gary P. McCaughan, M.D. Keith McCarthy (arrived at 5:13 p.m.) Robert S. Brazelton ALSO PRESENT: Gerald M. Caton, City Manager/Executive Director Tim McOsker, City Attorney Judith McDonnell, City Clerk/Secretary Lee Powell, Assistant City Manager Greg Caldwell, Police Chief Ron Irwin, Fire Chief Art Rangel, Director of Economic & Community Development/ y p t/ Assistant Executive Director Charlie Baptista, Police Lieutenant John Finch, Police Captain Mark Sauter, Assistant Fire Chief/Fire Marshal Milan Muller, The Omega Group STUDY SESSION REGARDING POLICE FACILITY & POLICE COMPUTER UPGRADES AND JOINT DISPATCH Council Member McCaughan explained he had requested the stud y session in order for Council to consider making a policy decision regarding the Police facility upgrade, along with y pg g th the potential upgrade of the computer system and joint dispatch center. He discussed the estimated costs aced �ud is for the building and upgrades and called for a policy decision on this matter. Police Chief Caldwell referenced the proposed concept of a joint dispatch p p p � p tch center, which he said was discussed among staff of the Fire and Police Departments several n reached ears ago. The conclusion was that issue g ° c ed was .hat combining the dispatch centers would not be feasible, and the ssue was dropped. pp d. He noted the commitment on the part of the Fire Department to dispatch services to other cities p t es through a contractual agreement. Chief Caldwell discussed the disadvantages of a joint dispatch function g 1 p o and said if it is located in either the Police or Fire Departments, it would generally take on personality � g y o the personality of the department in which it is located. If a joint dispatch center is considered, it should ould be under a City Council/Community Dev. Comm. Minutes (adj.) 2/11/97 -1- i 1, 4 separate division or department and located at City Hall. The Council should then authorize funds for a study on the feasibility of developing a joint dispatch center, the location and funds involved. Council Member McCarthy arrived at the meeting at 5:13 p.m. Chief Caldwell commented on the proposed Police facility upgrade, which began with a needs assessment. The building is 13 years old, does not meet the needs of the Police Department, and he outlined proposed modifications to the building, which would include upgrading the women's locker room. Speaking to the proposed Police computer upgrade, he said the computer system will be state - of- the -art at the time it is installed, with the opportunity to build on in the future as technology changes. Chief Caldwell pointed out that this will not create any new permanent positions but will generate some contract positions in order to bring the computer system up to speed and on line. He discussed his expectations for the computer system, which will be advantageous not only for Police personnel but beneficial to the community. He supported use of asset forfeiture funds for upgrading the Police facility. Council Member /Commissioner McCaughan mentioned it appeared logical at the time of moving the communication center into the atrium area of the Police Department and paying for software, wiring, etc., to consider a joint dispatch center in that area. He inquired if there would be adequate square footage to accommodate the joint communications center. Chief Caldwell replied based on researching this matter, the bear minimum for a stand -alone dispatch would be 2500 square feet. Discussion was held regarding the feasibility of a joint dispatch center. Captain Finch briefed the Council on the background of the Police facility upgrade project and provided an update on the project's current status, noting the Police facility is 13 years old, significant changes have occurred, and the number of department personnel has grown 25 percent. He commented on Council actions that have been approved to date regarding the project and briefly reviewed the proposed changes that are recommended, noting that three- fourths of the existing building will not be affected by the project, except for replacement of worn floor covering. With the -- aid of a displayed layout of the Police facility, Captain Finch reviewed the areas affected by the proposed remodeling project and introduced Mr. Charles Howard, the project architect. Council Mernber Riley asked about utilizing the Police sub - station at Apollo Center and what will be housed in that facility. Chief Caldwell replied several options have been considered such as locating the Dare Officers, Neighborhood Preservation Officer, or members of the Code Enforcement staff in that facility: . . y However, a definite decision has not been reached. Captain Finch responded to questions regarding plans for seating in the briefing room and security for the public lobby area. City Council/Community Dev. Comm. Minutes (adj.) 2/11/97 -2- k Y Mr. Caton offered his ersonal endorsement of the proposed ' p p posed project, although he did have concern for additional security under the current lan which is being taken p � g care of. Lt. Baptista gave a brief overview of the proposed computer project. upgrade 'ect. He noted the g p intent for the Police Department to design its own computer system, which he detailed p y � He acknowledged Mr. Tim Spells from Cubic Systems, who was present in the audience t P to answer any questions and will be involved in developing the system. Lt. Baptista also introduced Mr. Milan Muller of the Omega Group, who gave a presentation on the geographic information system y em (GIS) i currently re operation in the City of Redlands, a program similar to that being proposed for h gp p the di Downey. Lt. Baptista indicated the anticipated development costs for the computer system will --- development p ystem wi be in the neighborhood of $275,000. Responding to questions of the Council, he explained . ihbhd f 27 • � the GIS system is being planned for utilization City -wide by all departments. Council Member /Commissioner McCaughan concurred with the Police building upgrade n g pg and what it will accomplish, and he wants to make certain there is enough space in the building g p g to locate the computer. He asked for more assurances the City car. develop the computer program Y p r p p gam iii -house and as to the joint dispatch, he favored going in this direction and expending funds for an ° . ° , p g analysis regarding its feasibility. He further stated he favors the building so long as the computer and joint g g p i dispatch are included in the development of the building. During further discussion, Mr. Caton pointed out there does not appear to be a level of comfort pp ort on the part of the Council. He suggested perhaps one solution would be to have someone neutral conduct an n • a alysis of computer systems designed in -house versus those p urchased off the shelf. He then noted staff will be proceeding with the Police building and finalizing the plans. g g p s. Regarding the computer, he understands there are concerns of the Council, and staff will have to come back with some options. As to the joint dispatch center, Mr. Caton suggested the Council may want gg y a t to review the budget to determine the availability of funds for a feasibilit y study stud at a future date. 4PPROVA.L OF CLOSED SESSION MINUTES - JANUARY 28 1997 It was moved by Council Member /Commissioner Brazelton, seconded by r /- , y Council Member Commissioner McCarthy, and so ordered to approve the Closed Session Minutes of January 28 1997. ' CLOSED SESSION Mayor /Chairman Lawrence announced the Council /Commission is recessin g to Closed Session (6:32 p.m.) to discuss the following Sections of the Government Code: A. SECTION 54957.6 - Conference with Labor Negotiator Lee Powell re direction for labor negotiations with the Downey Firemen's Association. B. SECTION 54957.6 - Conference with Labor Negotiator Lee Powell re direction for labor negotiations with Downey City Employees Association - Maintenance Unit. City Council /Community Dev. Comm. Minutes ( Jad' ) . 2/11/97 -3- ` F •, Awl ° C. SECTION 54957.6 - Conference with Labor Negotiator Lee Powell re direction for labor negotiations with the Downey Police Management Association. D. SECTION 54957.6 - Conference with Labor Negotiator Gerald Caton re direction for labor negotiations for Executive Management and Middle - Management Employees. E. SECTION 54956.8 - Conference with Real Property Negotiator Art Rangel re : 5, property: Parcels 4, f p Y , and 6 o_ the Downey Long Range Facilities Plan generally bounded by Stewart & Gray Road, Bellflower Boulevard, Imperial Highway, Clark Avenue and Lakewood Boulevard; Negotiating Parties: Tooley and Company and Rockwell International; Under Negotiations: Price and terms of payment. The meeting reconvened in open session at 7:42 p.m. with all Council Members/ - Commissioners present. There were no Closed Session actions to report. The meeting recessed at 7:42 p.m. ORAL COMMUNICATIONS The meeting reconvened at 8:33 p. m. with all Council Members /Commissioners present (see Oral Communications under the Regular City Council Meeting) and recessed at 8:45 p . m. The meeting reconvened at 9:10 p.m. with all Council Members /Commissioners p resent. ADJOURNMENT: 9:10 p.m. i,/ .6z t--- i A LL tA Judith E. McDonnell, City Clerk/Secretary Jo Y o., �_ awrerice Mayor/Chairman -- Y h: \cc 1 erl6z &onte\ad j -0211 City Council/Community Dev. Comm. Minutes (adj.) 2/11/97 -4-