HomeMy WebLinkAboutResolution No. 6705 RESOLUTION NO. 6705
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY,
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE
RECORDS OF THE CITY CLERK'S DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the City Clerk has requested and authorized certain obsolete City Clerk
Department records listed on Exhibit "B" attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete City Clerk's Department records as listed
on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 14th day of October, 2003. r
i
RICK TREJO, ay
ATTEST:
/.<&//4144 )0V i // p / /■•
KATHLEE L. MIDSTOKKE, City Clerk
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 14th day of October, 2003, by the following
vote, to wit:
AYES: 4 Council Members: Cartozian, McCarthy, Perkins, Mayor Trejo
NOES: 0 Council Member: None
ABSENT: 1 Council Member: Bayer
ABSTAIN: 0 Council Member: None
(. &e-efv/e) beW-ieed-
KATHLEEN L. MIDSTOKKE, City Clerk
EXHIBIT "A"
RESOLUTION NO. 6 7 0 5
PAGE TWO
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
-- the records listed below are more than two years old, do not affect the title to real property or liens
thereon, are not court records, are not, to my knowledge to be kept further by a statute, are not the
minutes, ordinances or resolutions of the legislative body of the City or of any City Board or
Commission, and are no longer required by the City. I request authority to destroy same pursuant to
Section 34090 of the Government Code of California.
SEE ATTACHED EXHIBIT "B"
*644//YOW Meek a/Y.1 Clerg /0/965
Department Head Department Date
I have reviewed the above - described records for historical value and for compliance with the
established retention requirements, and I consent to their destruction.
11/ A ! A ,2,/7" !, iD/0_5
City Clerk Date
I consent to the destruction of the above - described records.
.._..... "Ze7777:--( ' //-' F? ee,
City Attorney 1 ate
I certify that the destruction of the above - described records was approved by the City Council of the
City of Downey, California; by Resolution No. 67,65* at the regular meeting of the City Council
held in Downey, California, on the /Y0 day of O&/j&.y X03 , and that by said
Resolution, the department head of his /her designee was authorized to destroy the records.
/, ./� � l e � /'
_�..' �
/� City of Downey Z p //S� d 3
City Clerk State of California Date
I hereby ce ify that, pursuant to the foregoing authority, the above - described records were destroyed
on fp "P`��D 3
Date
itiely / /.i.k fl. / i.j/., / / , Chey 6/efk. / ty.,), i I/ V _3
Name Title Date
EXHIBIT "B"
RESOLUTION NO. 6 7 0 5
PAGE THREE
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC
RECORDS
I hereby consent to the destruction of the records listed below:
'‘g>faio()),(2‘,/ri*9rth)
Department Head City Attorney
Box No. Contents & Inclusive Dates
1 STATEMENTS OF ECONOMIC INTEREST:
Planning Commission 1984 -1994
Design Review Board 1984 -1994
City Employees 1984 -1994; City Attorney 1986 -1994
Recreation & Community Services Comm. 1984 -1994
2 STATEMENTS OF ECONOMIC INTEREST:
Project Area Committee 1984 -1994
Consultants 1992 -1994
REDEVELOPMENT — REVISED PLAN AMENDMENT # 3 — 1984:
Affidavits of Mailing Notice of Hearing
Certified Mail Receipts; Returned Undeliverable Mailings
3 ROSTER OF VOTERS — SPECIAL ELECTION MAY 5, 1998
4 REVENUE RECEIPTS —1985 to 1997
4 STATEMENTS OF ECONOMIC INTEREST:
Civic Center Corp. 1981 -1985; Personnel Advisory Bd. 1984 -1987
L.A. County- Downey Recreation Area Comm. 1981 -1985
Downey Community Hospital Authority Comm. 1981 -1984
Filing Logs 1987 -1992
EXHIBIT "B"
RESOLUTION NO. 6 7 0 5
PAGE FOUR
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC
RECORDS
I hereby consent to the destruction of the records listed below:
(eedthdoe&i,aga.)
Department Head City Attorney
Box No. Contents & Inclusive Dates
5 CAMPAIGN STATEMENTS:
Unsuccessful City Council Candidates April, 1970
Unsuccessful City Council Candidates April, 1972
Unsuccessful City Council Candidates, June, 1984
Unsuccessful City Council Candidates June, 1988
Unsuccessful City Council Candidates June, 1990
Unsuccessful City Council Candidates June, 1992
Unsuccessful City Council Candidates June, 1994
1978 GENERAL MUNICIPAL ELECTION
Receipts for Ballots, Precinct Supplies; Inspector's Declarations
REDEVELOPMENT PLAN AMENDMENTS #5A/5B /5C - 1991
Mailing List Notice of Hearing
Certified Mail Receipts; Returned Undeliverable Mailings
PETITIONS — SENIOR CENTER @ 3rd & NEW Streets —1994
CITY ATTY — MISG CORRESPOND. TO CITY CLERK 1957 -1996
CITY CLERK — MISC. CORRESPONDENCE 1997 -1998