HomeMy WebLinkAboutResolution No. 6626 RESOLUTION NO. 6626
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DOWNEY APPROVING THE DESTRUCTION OF CERTAIN
OBSOLETE RECORDS OF THE POLICE DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide
Records Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no
longer required by the City and are eligible for destruction pursuant to Section 34090 of
the California Government Code as indicated on "Destruction of Original Public
Records" attached hereto as Exhibit "A" and pursuant to the above Citywide Records
Management Program and the City Attorney has concurred in this certification; and
WHEREAS, the Chief of Police has requested and authorized certain
obsolete Police Department records as listed on Exhibit "B" attached hereto to be
destroyed and the City Attorney has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY
DOES RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section
34090 and the City of Downey Citywide Records Retention Policy adopted on June 9,
1998, the City Council hereby authorizes and approves the destruction of the obsolete
Police Department records as listed on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this
Resolution.
APPROVED AND ADOPTED this 14th day of January , 2003.
RICK TREJO, Mayor
ATTEST:
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KATHLEEN _L . MIDSTOKKE , City Clerk
RESOLUTION NO. 6626
PAGE 2
I HEREBY CERTIFY that the foregoing Resolution No. 6626 was adopted
by the City Council of the City of Downey at a regular meeting held on the 14th day
of January , 2003, by the following vote, to wit: --
AYES: 5 Council Members: McCarthy, Cartozian, Perkins, Bayer, Trejo
NOES: 0 Council Members: None
ABSENT: 0 Council Members: None
ABSTAIN:0 Council Members: None
A'2r,i '22,e;a4e.Yeag
KATHLEEN L. MIDSTOKKE, City Clerk
EXHIBIT "A"
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
hereby certify that:
the records listed below are more than two ears old, do.not affect ect the title to real property
or liens thereon, are not court records, are not, to m knowledge, required dge, required to be kept
further by a statute, are not the minutes, ordinances or resolutions •
o utions of the legislative body of
-- the City or of any City Board or Commission, and are no I •
, longer required by the City. I
request authority to destroy same pursuant to Section 34090 of the Government Code of
California.
SEE LIST OF RECORDS ON EXHIBIT "B"
Police 1 — 03
D ment Head Department p Date
I have reviewed the above - described records for historical •
cal value and for compliance with
the established retention requirements, and I consent to their their destruction.
V-ILS
City Clerk Date
I consent to the de truction of the above - described records.
City Attorney Date
I certify that the destruction of the above - describe •
d records was approved by the City of Downey,
Council of the City Y y, California; ornia; by Resolution No. 6 6 2 6 at the regular
meeting of the City Council held in g
Y n Downey, California, on the 14th day of
January 2003
a nd that by said Resolution, the department head or
his /her designee was authorized to destroy the records.
ds.
City of Downey //i'
City Clerk KATHLEEN MIDSTOKKE State of California Date
I hereby certify that, pursuant to the fore in auth _ •
g g ority, the above d cribed cords wer
destroyed on M ,;...► 3 a a 06
Date
C t. \
t 42„63L-tit. - 8/:?-s'
N me Title
Date
RESOLUTION NO. 6626 EXHIBIT "B"
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereb y consent to the destruction of the records listed below:
C 2..- ---OZ
De ► . • ent Head Date City Attorney Date
Item No. Contents & Inclusive Dates
1 • Traffic Citations, Voided Citations, Correction Letters 2000 ...._..
2 Dealer Report of Gun Sales, 2000
3 Dealer Report of Tear Gas Sales, 2000
4 ' B ail Receipts, 2000 .
5 Miscellaneous Receipts, 2000
6 Sheriff s Dept. Transfer Record, 2000
7 Incident Cards, 2000
• 8 Repossession and Private Party Impound Reports, 2000
9 Parkin g Citation Correction Letters, 2000
10 Local Record Check/Clearance Letters, 2000
11 Watch Commander and Radio Logs, 2000
12 Trusty. Applications, Contracts, and Logs, 2000
13 Range Shoot Records, 2000
14 • Purchase/Print Requisitions, 2000 & prior
15 Garage Sale Permits, 2000
16 Special Billings, 2000
17 Police Auction Lists, 2000
18 P.O.S.T. Reimbursement Requests, 2000
19
P.O.S.T. and Non-P.O.S.T. Training Records, 2000
20 P.O.S.T. Reimbursement Ledgers, 2000
2000
21 Personnel Orders,
•
RESOLUTION NO. 6626 EXHIBIT "B"
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below: Cr- tZ--3
De went Head Date City Attorne Date
P ty Y
Item No. Contents & Inclusive Dates
22 Records deleted by the Department of Justice, 2000
23 Adult Jail.Register, 2000
24 Adult Jail Logs (safety /detention), 2000
25 Juvenile Detention Logs, 2000
26 911 Printout Logs, 2000
27 Pepper Spray Reports, 2000 -
28 General Correspondence/Memoranda, 2000 & prior
29 Steno Transcription Report Logs, 2000
30 Code Enforcement Service Requests and Case Records, 2000 & prior
31 Field Interview Records, 1997
32 . Employee Performance Evaluation Records, 1997
33 - Internal Investigation Records, 1997
34 Background Investigations deemed unsuccessful, 1997
35 Ride -along Waivers, 2000
36 . Former City Employee Print Applications, 1998
37 Nonsworn Uniform Reimbursement Forms, 1995 & prior
38 Weapon Destruction Orders and Lists, 1997
39 Traffic Collision Reports, 1995
40 Crime Reports (except as described in 799 PC and unresolved missin missing
• erson re . orts with no existin: valid arrest warrants, 1995
41 Payroll Stats, 1995 -
42 Fatal Traffic Collision Reports, 1992
RESOLUTION NO. 6626 EXHIBIT "B"
AUTHORIZATION TO DESTROY ORIGINAL PUBLJC RECORDS
I hereby consent to the destruction of the records listed below:
Dep .�- nt Head Date City Attorney Date
Item No. Contents & Inclusive Dates
43 Subpoena Daces Tecum, Deposition Subpoena responses, 2000 & prior
44 Miscellaneous Code Enforcement correspondence, 2000 & prior
45 Code Enforcement court case files, 2000 & prior
•