HomeMy WebLinkAboutResolution No. 6618 RESOLUTION NO. 6618
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY,
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE
RECORDS OF THE CITY CLERK'S DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the City Clerk has requested and authorized certain obsolete City Clerk
Department records listed on Exhibit "B" attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete City Clerk's Department records as listed
on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 26th day of November, 2002.
n
02(=V
MEREDITH H. PERKINS, Mayor
ATTEST.
4/ / 1
KATHLEEN L. M]DSTOKKE, City Clerk
Resolution No. 6618
Page Two
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 26th day of November, 2002, by the
following vote, to wit:
AYES: 5 Council Members: Cartozian, Trejo, Winningham, McCarthy, Perkins
NOES: 0 Council Members: None
ABSENT: 0 Council Members: None
ABSTAIN: 0 Council Members: None
KATHLEEN L. MIDSTOKKE, City Clerk
r •
` RESOLUTION 6618
EXHIBIT "A"
DESTRUCTION OF ORIGINAL, PUBLIC RECORDS
I hereby certify that
the records listed below are more than two years old, do not affect the title to real property or
liens ethereon, are not court records, are not, to my knowledge, required to be kept further by a
statute, are not the minutes, ordinances or resolutions of the legislative body of the City or o any
— City Board or Commission, and are no longer required by the City. I request authority to destroy
same pursuant to Section 34090 of the Government Code of California.
SEE ATTACHED EXHIBIT "B"
(kik //A D/D
Department Head Department Date
I have reviewed the above - described records for historical value and for compliance with the
established retention requirements, and I consent to their destruction.
ozedollidL ii/.2.0/
City Clerk Date
I co � to the destruction of the above - described records.
d //40 2,
City Attorney Date
I certify that the destruction of the above - described records was approved by the City Council of the
City of Downey, California; by Resolution No. (e'/' at the regular meeting of the City Council
held in Downey, California, on the ,2616 day of , Not,e/Paw , , and that by said
Resolution, the department head or his/her desipee was authorized to destroy the records.
)1Aeid-49/11.C/ City of Downey - .27-02
City Clerk State of California Date
I hereby certify that, pursuant to the foregoing authority, the above - described records were destroyed
on x / - 30 - 6.2
Date
*0044) /frg0
Name Title V Date
RESOLUTION 6618
Daiii3IT "B"
Resolution No. 66/e
Pale , .3 , of 3
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below:
L 4t/t/eM)k ° . /72e16:44,22)
ao.".„A.
Department Head City Attorney
Boz No. Contents & Inclusive Dates
Public records /information Requests 1990 -1997
Correspondence - General 1990 -1996
Interoffice Memorandums 1990 -1998
Misc. Info. submitted @ City Council Mtgs. 1990 - 96
Cards of Protest (200 appx.) 10/30/89 for Appeal
of Plot Plan #452/453: 8832/9001 Arrington Avg
2 boxes Enrollment Records "United Business College" 1988
Petitions: "Remove Porno Vending Machines" -' 1987
Legislation: Misc. Co respondence 1980-1993