HomeMy WebLinkAboutResolution No. 6589 RESOLUTION NO, 6589
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY,
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE
RECORDS OF THE FINANCE DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the Finance Director /Risk Manager has requested and authorized certain
obsolete Finance Department records listed on Exhibit "B" attached hereto to be destroyed and
the City Attorney has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete Finance Department records as listed on
Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 13 day of August , 2002.
•
Meredith H. Perkins, Mayor
ATTEST:
1 071,,ZIVA
City Clerk
Resolution No. 6589
Page Two
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 13 day of Aug., 2002, by the following
vote, to wit:
AYES: 3 Council Members: Cartozian, McCarthy, Perkins
NOES: 0 Council Members: None
ABSENT: 2 Council Members: Trejo, Winningham
VIle ' XiliaXii - el
City Clerk
RESOLUTION NO. 6589
EXHIBIT "A"
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property or liens
thereon, are not court records, are not, to my knowledge to be kept further by a statute, are not the
minutes, ordinances or resolutions of the legislative body of the City or of any City Board or
Commission, and are no longer required by the City. I request authority to destroy same pursuant to
Section 34090 of the Government Code of California.
SEE LIST OF RECORDS ON EXHIBIT "B"
/:y
epartme ead j Department Date
I have reviewed the above - described records for historical value and for compliance with the
established retention requirements, and I consent to their destruction.
*rita/AV -1,1 414i3dk 7 /30/02,
City Clerk Date
I consent to the destruction of the above - described records.
7 -3/
City Attorney Date
I certify that the destruction of the above - described records was approved by the City Council of the
City of Downey, California; by Resolution No. 6589 at the regular meeting of the City Council
held in Downey, California, on the 1 3 t h day of August 2002 ,and that by said
Resolution, the department head of his /her designee was authorized to destroy the records.
771121:4-ga) City of Downey 91/'tk �
City Clerk State of California Date
I hereby certify that, pursuant to the foregoing authority, the above - described records were destroyed
on September 13, 2002
Date
�f L�Yi."°�. Di ��t..c`L'� /2 f?!- I.:0, /21 Title Date
RESOLUTION NO. 6589
EXHIBIT "B"
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below:
te-,6 td_ _
De rtment City Attorney
Item No. Contents & Inclusive Dates
1 Accounts Payable, prior to 7/1/95
2 Daily Cash Report Detail, prior to 7/1/97
3 Equipment Cards, prior to 7/1/99
4 Equipment Inventory Lists, prior to 7/1/99
5 Postage by Phone, prior to 7/1/98
6 Express Mail, prior to 7/1/99
7 Monthly Postage Statements, prior to 7/1/97
8 Settled claims for damages against the City, 1/1/86 — 6/30/99 (except
when required by law)
9 Payroll timesheets, prior to 7/1/97
10 Water utility service reports, prior to 7/1/97
11 Accounting reports — expenditures, prior to 7/1/95
12 Accounting reports — revenues, prior to 7/1/95
13 Accounting reports — payroll, prior to 7/1/95