HomeMy WebLinkAboutResolution No. 6574 RESOLUTION NO. 6574
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY,
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE
RECORDS OF THE CITY CLERK'S DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A"
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the City Clerk has requested and authorized certain obsolete City Clerk
Department records listed on Exhibit "B" attached hereto to be destroyed and the City Attorney
has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete City Clerk's Department records as listed
on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 11th day of June , 2002.
rY) V
MEREDITH H. PERKINS , Mayor
ATTEST:
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KATHLEEN L. MIDSTOKKE , City Clerk
Resolution No. 6574
Page Two
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 11 t h day of June , 2002, by the following
vote, to wit:
AYES: 5 Council Members: Cartozi an, Trejo, Winningham, McCarthy, Perkins
NOES: 0 Council Members: None
ABSENT: 0 Council Members: None
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KATHLEEN L . MI DSTOKKE , City Clerk
H\CCLERK\RESOLUTIONS \destruct reso.WPD
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RESOLUTION NO. 6574
EXRTBIT "A"
DESTRUCTTON OF ORIGINAL PUBLIC RECORDS
I hereby certify that
the records listed below are more than two years old, do not affect the title to real property or
liens thereon, are not court records, are not, to my knowledge, required to be kept further by a
statute, are not the minutes, ordinances or resolutions of the legislative body of the City or any
City Board or Commission, and are no longer required by the City. I request authority to destroy
same pursuant to Section 34090 of the Government Code of California
See listing of records on Exhibit "B"
_� � � ►��_�� City Clerk June 4, 2002
Department Head Department Date
I have reviewed the above - described records for historical value and for compliance with the
established retention requirements, and I consent to their destruction.
( ‘,-Itid(AV SI*
City Clerk Date
I consent to the de n of the above - described records.
City Attorney Date
I certify that the destruction of the above - described records was approved by the City Council of the
City of Downey, California.; by Resolution No. 6574 at the regular meeting of the City Council
held in Downey, California, on the 11th day of June 2002 , and that by said
Resolution, the department head or his/her desigiee was authorized to destroy the records.
6 " 11 1a 472r det
ty of Downey 6-/-007-d
City Clerk, Kath'l'een L . MidstokkeState of California Date
I hereby certify that, pursuant to the foregoing authority, the above - described records were destroyed
on ILy oa fi/r 4 6
Date
_ge./tai/4) 71111 dal) ea4 /7/„
Name Title Date
'RESOLUTION NO. 6574
EXHIBIT"B"
Resolution No.. 4
Pale. 1 of 1
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below:
W2&
Department Head City Attorney
Box 0. Contents & Inclusive Dates
Claims for Damages against City of Downey:
1 301 -351 from 9/25/76 - 10/27/77
2 # 352 -430 from 11/4/77 - 5/25/79
3 # 431 -510 from 6/29/79 - 1/14/81
4 # 511 -564 from 1/29/81 - 3/16/82
5 # 565- 25 om 6/24/82 - 3/17/83
6 # 626 -666 from 4/13/83 - 1/12/84
7 # 667 -740 from 1/15/84 - 6/27/85
8 # 741 -800 from 7/30/85 - 5/19/86
9 #r d01 -820 from 5/22/86 - 10/1/86 ,._.
Incident /Accident Reports - No Claims Filed
from 4/9/79 - 12/23/83