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Home My WebLink AboutResolution No. 6553 RESOLUTION NO. 6553 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE POLICE DEPARTMENT. — WHEREAS, the City Council of the City of Downey adopted a Citywide Records Management Program on June 9, 1998; and WHEREAS, the City Clerk has certified that the records listed are no longer required by the City and are eligible for destruction pursuant to Section 34090 of the California Government Code as indicated on "Destruction of Original Public �, g Records" attached hereto as Exhibit "A" and pursuant to the above Citywide Records Management Program and the City Attorney has concurred in this certification; and WHEREAS, the Chief of Police has requested and authorized certain obsolete Police Department records as listed on Exhibit "B" attached hereto to be destroyed and the City Attorney has concurred in this authorization. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. As authorized by California Government Code Section 34090 and the City of Downey Citywide Records Retention Policy adopted on June 9 Y p 9, 1998, the City Council hereby authorizes and approves the destruction of the obsolete Police Department records as listed on Exhibit "B" attached hereto. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this26th day of March , 2002. tffl7/ QL) - . 4 - ; -1 - QA < itAil MEREDITH H. PERKINS , Mayor ATTEST: ( ietie61();e /7AZI,e31,4, KATHLEEN L . MIDSTOKKE , City Clerk RESOLUTION NO. 6553 PAGE 2 I HEREBY CERTIFY that the foregoing Resolution No. 6553 was adopted by the City Council of the City of Downey at a regular meeting held on the 26th day of March , 2002, by the following vote, to wit: AYES: 5 Council Members: Cartozi an , Tre jo , Winningham, McCarthy, Perkins NOES: 0 Council Members: None ABSENT: 0 Council Members: None ABSTAI N: 0 Council Members: None 2ii.ezy,e1„e) KATHLEEN L. M I DSTO KKE , City Clerk Attachments RESOLUTION NO. 6553 EXHIBIT "A" DESTRUCTION OF ORIGINAL PUBLIC RECORDS hereby certify that: the records listed below are more than two years old, do not affect the title to real property or liens thereon, are not court records, are not, to my knowledge, required to be kept further by a statute, are not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board or Commission, and are no longer required by the City. request authority to destroy same pursuant to Section 34090 of the Government Code of California. SEE LIST OF RECORDS ON EXHIBIT "B" F � a Police 2 -i c' -oZ-- Ati.rtment Head Department Date have reviewed the above - described records for historical value and for compliance with the established retention requirements, and I consent to their destruction. 4 Otta J- .7o 0.- City Clerk Date 1 con - t to the destr c ion of the above - described records. it , / a/ L ._ 3 - 5 - 0 2-- — ity Attorney Date certify that the destruction of the above - described records was approved by the City Council of the City of Downey, California; by Resolution No. 6553 at the regular meeting of the City Council held in Downey, California, on the 26th day of March 2002 , and that by said Resolution, the department head or his /her designee was authorized to destroy the records. _` 0� • Z L.2, City of Downey 'y' 9 -D 02- City Clerk, KATHLEEN L . MIDSTOKKE State of California Date hereby certify that, urs ant to the foregoing authority, the above - described records were destroyed on /- �� 6� - Da e \ ) (--- iq ottetAkiL) -IN/ j LW atlig-AbeLl s / 1 / 4.4 411- ' / 6Z. / e - ' d., Name � Title Date RESOLUTION NO. 6553 AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS 1 hereby consent to the destruction of the records listed below: — H, C . e) - "\ '2- — ‘ ‘ 7... 134 ,,-3L. s (r, (A -74'02, artment Head Date City Attorney Date Y Y Item No. Contents & Inclusive Dates 1 Traffic Citations, Voided Citations, Correction Letters, 1999 —' 2 Dealer Report of Gun Sales, 1999 3 Dealer Report of Tear Gas Sales, 1999 4 Bail Receipts, 1999 5 Miscellaneous Receipts, 1999 6 Sheriff's Dept. Transfer Record, 1999 7 Incident Cards, 1999 8 Repossession and Private Party Impound Reports, 1 999 9 Parking Citation Correction Letters, 1999 10 Local Record Check/Clearance Letters, 1999 11 Watch Commander and Radio Logs, 1999 12 Trusty Applications, Contracts, and Logs, 1999 p 13 Range Shoot Records, 1999 r ` ' 14 Purchase/Print Requisitions, 1999 & prior 15 Garage Sale Permits, 1999 16 Special Billings, 1999 17 . Police Auction Lists, 1999 18 P.O.S.T. Reimbursement Requests, 1999 19 P.O.S.T. and Non-P.O.S.T. Training Records, 1999 20 P.O.S.T. Reimbursement Ledgers, 1999 21 Personnel Orders, 1999 RESOLUTION NO. 6553 AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS I hereby consent to the destruction of the records listed below: ari --6 - 2, % ---)L. (...- ..L' epartment Head Date City Attorney Date Item No. Contents & Inclusive Dates 22 Records deleted by the Department of Justice, 1999 23 Adult Jail Register, 1999 24 Adult Jail Logs (safety /detention), 1999 25 Juvenile Detention Logs, 1999 26 911 Printout Logs, 1999 27 Pepper Spray Reports, 1999 28 General Correspondence/Memoranda, 1999 & prior 29 Steno Transcription Report Logs, 1999 30 Code Enforcement Service Requests and Case Records, 1999 & prior 31 Field Interview Records, 1996 32 Employee Performance Evaluation Records, 1996 33 Internal Investigation Records, 1996 34 Background Investigations deemed unsuccessful, 1996 35 Ride -along Waivers, 1999 36 Former City Employee Print Applications, 1997 37 Nonsworn Uniform Reimbursement Forms, 1994 & prior 38 Weapon Destruction Orders and Lists, 1996 39 Traffic Collision Reports, 1994 40 Crime Reports (except as described in 799 PC and unresolved missing person reports) with no existin valid arrest warrants, 1994 41 Payroll Stats, 1994 42 Fatal Traffic Collision Reports, 1991 RESOLUTION NO. 6553 AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS I hereby consent to the destruction of the records listed below: 01- ment Head Date ity Attorney Date Item No. Contents & Inclusive Dates 43 Subpoena Duces Tecum, Deposition Subpoena. responses, 1999 & prior 44 Miscellaneous Code Enforcement correspondence, 1999 & prior 45 Code Enforcement court case files, 1999 & prior