HomeMy WebLinkAboutResolution No. 6424 RESOLUTION NO. 6424
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DOWNEY APPROVING THE DESTRUCTION OF CERTAIN
OBSOLETE RECORDS OF THE POLICE DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide
Records Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no
longer required by the City and are eligible for destruction pursuant to Section 34090 of
the California Government Code as indicated on "Destruction of Original Public
Records" attached hereto as Exhibit "A" and pursuant to the above Citywide Records
Management Program and the City Attorney has concurred in this certification; and
WHEREAS, the Chief of Police has requested and authorized certain
obsolete Police Department records as listed on Exhibit "B" attached hereto to be
destroyed and the City Attorney has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY
DOES RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code
Section 34090 and the City of Downey Citywide Records Retention Policy adopted on
June 9, 1998, the City Council hereby authorizes and approves the destruction of the
obsolete Police Department records as listed on Exhibit "B" attached hereto.
SECTION 2 The City Clerk shall certify to the adoption of this
Resolution.
APPROVED AND ADOPTED this 9th day of January , 2001.
L ---„ s„ A
ROBERT C. WINNINGHAM, Mayor
ATTEST:
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7
J TH E. MC DONNELL , City Clerk
RESOLUTION NO. 6424
PAGE 2
I HEREBY CERTIFY that the foregoing Resolution No. 6424 was adopted
by the City Council of the City of Downey at a regular meeting held on the 9th day of
January , 2001, by the following vote, to wit:
AYES: 5 Council Members: Tre jo , Perkins, McCarthy, Cartozi an , Winningham
NOES: 0 Council Members: None
ABSENT: 0 Council Members: None
ABSTAIN: 0 Council Members: None
` ,e
JUDITH E. MC DONNELL, City Clerk
F:\ pwb\MYDOCUMEIAGENDA\Destruction Res 2001.doc
Attachments
RESOLUTION NO. 6424 EXHIBIT "A"
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property
or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances or resolutions of the legislative body of
the City or of any City Board or Commission, and are no longer required by the City. I
request authority to destroy same pursuant to Section 34090 of the Government Code of
California.
SEE LIST OF RECORDS ON EXHIBIT "B"
z kD
O z. • artment Head Department Date
have reviewed the above - described records for historical value and for compliance with
the established retention requirements, and I consent to their destruction.
C V'LL � � 42_,-„, _00
ity Clerk Date
I consent to the de truction of the above - described records.
/ z -ice -CO
— City Attorney Date
I certify that the destruction of the above - described records was approved by the City
Council of the City of Downey, California; by Resolution No. 6424 at the regular
meeting of the City Council held in Downey, California, on the 9th day of
January 2001 , and that by said Resolution, the department head or
his /her designee was authorized to destroy the records.
(1,66aiz 6 in ftiittic. City of Downey / /a/a /
Q1''C1erk, JUDITH E. MC DONNELL State of California D e
I hereby certify that, pursuant to the foregoing authority, the above - described records were
destroyed on
Date
Name Title Date
RESOLUTION NO. 6424 EXHIBIT "B"
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below:
. 2.
—T5— /2.-4-0°
Department Head Date City Attorney Date
Item No. Contents & Inclusive Dates
1 Traffic Citations, Voided Citations, Correction Letters, 1998
2 Dealer Report of Gun Sales, 19978
3 Dealer Report of Tear Gas Sales, 1998
4 Bail Receipts, 1998
5 Miscellaneous Receipts, 1998
6 Sherifrs Dept. Transfer Record, 1998
7 Incident Cards, 1998
8 Repossession and Private Party Impound Reports, 1998
i Parking Citation Correction Letters, 1998
10 Local Record Check/Clearance Letters, 1998
11 Watch Commander and Radio Logs, 1998
12 Trusty Applications, Contracts, and Logs, 1998
13 Range Shoot Records, 1998
14 Purchase/Print Requisitions, 1998 & prior
15 Garage Sale Permits, 1998
16 Special Billings, 1998
17 Police Auction Lists, 1998
18 P.O.S.T. Reimbursement Requests, 1998
19 Non-P.O.S.T. Training Records, 1998
20 P.O.S.T. Reimbursement Ledgers, 1998
21 Personnel Orders, 1998
RESOLUTION NO. 6424 EXHIBIT "B"
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below:
Department Head Date City Attorney Date
Item No. Contents & Inclusive Dates
22 Records deleted by the Department of Justice, 1998
23 Adult Jail Register, 1998
24 Adult Jail Logs (safety /detention), 1998
25 Juvenile Detention Logs, 1998
26 911 Printout Logs, 1998
27 Pepper Spray Reports, 1998
28 General Correspondence/Memoranda, 1998 & prior
29 Steno Transcription Report Logs, 1998
30 Code Enforcement Service Requests and Case Records, 1998 & prior
31 Field Interview Records, 1995
32 Employee Performance Evaluation Records, 1995
33 Internal Investigation Records, 1995
34 Background Investigations deemed unsuccessful, 1995
35 Ride -along Waivers, 1998
36 Former City Employee Print Applications, 1996
37 Nonsworn Uniform Reimbursement Forms, 1993 & prior
38 Weapon Destruction Orders and Lists, 1995
39 Traffic Collision Reports, 1993
40 Crime Reports (except as described in 799 PC and unresolved missing
person reports) with no existing valid arrest warrants, 1993
41 Payroll Stats, 1993
42 Fatal Traffic Collision Reports, 1990
RESOLUTION NO. 6424 EXHIBIT "B"
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
T hereby consent to the destruction of the records listed below:
Department Head Date City Attorney Date
Item No. Contents & Inclusive Dates
43 Subpoena Duces Tecum, Deposition Subpoena. responses, 1998 & prior
44 Latent fingerprint cards, 1971 - 1978
45 Crime scene photographs, 1971 - 1978
46 Handwriting exemplars, 1971 - 1978
47 Miscellaneous Code Enforcement correspondence, 1998 & prior
48 Code Enforcement court case files, 1998 & prior