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HomeMy WebLinkAboutResolution No. 12-7337 RESOLUTION NO. 12 -7337 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF THE HOUSING DIVISION WHEREAS, The City Council of the City of Downey adopted a Citywide Records Management Program on June 9, 1998; and, WHEREAS, the City Clerk has certified that the records listed are no longer required by the City and are eligible for destruction pursuant to Section 34090 of the California Government Code as indicated on "Destruction of Original Public Records" attached hereto as Exhibit "A" and pursuant to the above Citywide Records Management Program and the City Attorney has concurred in this certification; and, WHEREAS, the Director of Community Development has requested and authorized certain obsolete Housing Division records as listed on Exhibit "B" attached hereto to be destroyed and the City Attorney has concurred in this authorization. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. As authorized by California Government Code Section 34090 and the City of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby authorizes and approves the destruction of the obsolete Housing Division records as listed on --� Exhibit "B" attached hereto. SECTION 2. The City Clerk shall certify to the adoption of this Resolution. APPROVED AND ADOPTED this 12 day of June, 2012. ROB R C. BROSSMER, Mayor ATTEST: cv A 1 ' IA M. JIMENE City Clerk R. HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of the City of Downey at a regular meeting thereof held on the 12 day of June, 2012, by the following vote, to wit: AYES: Council Members: Guerra, Marquez, Vasquez, Gafin, Mayor Brossmer NOES: Council Members: None ABSTAIN: Council Members: None ABSENT: Council Members: None t 110 emA ADRIA M. JIMENEZ, CMC City Clerk EXHIBIT "A" _ DESTRUCTION OF ORIGINAL PUBLIC RECORDS 1 hereby certify that: the records listed below are more than five years old, do not affect the title to real property or liens thereon, are not court records, are not, to my knowledge, required to be kept further by a statute, are not the minutes, ordinances or resolutions of the legislative body of the City of Downey or of any City Board or Commission, and are no longer required by the City. 1 request authority to destroy same pursuant to Section 34090 of the Government Code of California. SEE LIST OF RECORDS ON EXHIBIT "B" Dep. r Head De�-�ie a te V have reviewed the above - described records for historical value and for compliance with .— the establ . S ed retention requirements, and I consent to their destruction. - 4edi D(6 City Clerk Date consent to the des • g on of the above - described records. 2A 6 41/2, y Attorney Date certify that the destruction of the above - described records was approved by the City Council of the City of Downey, California; by Resolution No. )a- 7337at the regular meeting of the City Council held in Downey, California, on the 12 -`"~ day of Jo NE , � �2-- , and that by said Resolution, the department head or his /-Ier designee was authorized to destroy the records. (DA City of Downey 1010 Y Y City Clerk State of California Date hereby certify that, pursuant to the foregoing authority, the above - described records were destroyed on ‘, -28 -- 2,0 t 'L aD ate Name Title EXHIBIT "B" i AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS hereby consent to the destruction of the records listed below: • et 'p ateuct94 Ct." Jo Items are specific to Housing programs funded by the Federal U.S. Department of Housing & Urban Development Entitlement Grants: Community Development Block Grant (CDBG), Home Investment Partnership Program (HOME), and Rental Rehabilitation Program (RRP). Item Contents & Inclusive Dates 1. Cancelled, unfunded or incomplete case files, 2006 or prior. 2. Duplicate financial records, 2006 or prior. 3. Duplicate inventory reports, 2006 or prior. 4. Duplicate bank statements, 2006 or prior. 5. Duplicate bank correspondence, 2006 or prior. 6. Duplicate Federal and State status reports, 2006 or prior. 7. Du • licate copies of Housin. • olicies and • rocedures manuals, 2006 or prior. 8. Reports or studies from other agencies, 2006 or prior. 9. Duplicate miscellaneous invoices and receipts, 2006 or prior.