HomeMy WebLinkAboutResolution No. 6332 RESOLUTION NO. 6332
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DOWNEY APPROVING THE DESTRUCTION OF CERTAIN
OBSOLETE RECORDS OF THE POLICE DEPARTMENT.
.-. WHEREAS, the City Council of the City of Downey adopted a Citywide
Records Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no
longer required by the City and are eligible for destruction pursuant to Section 34090 of
the California Government Code as indicated on "Destruction of Original Public
Records" attached hereto as Exhibit "A" and pursuant to the above Citywide Records
Management Program and the City Attorney has concurred in this certification; and
WHEREAS, the Chief of Police has requested and authorized certain
obsolete Police Department records as listed on Exhibit "B" attached hereto to be
destroyed and the City Attorney has concurred in this authorization.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY
DOES RESOLVE AS FOLLOWS:
SECTION 1 As authorized by California Government Code
Section 34090 and the City of Downey Citywide Records Retention Policy adopted on
June 9, 1998, the City Council hereby authorizes and approves the destruction of the
obsolete Police Department records as listed on Exhibit "B" attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this
' Resolution.
APPROVED AND ADOPTED this 22nd of February , 2000.
#aCt.r " ) 1, t , -6t.(.4„/
EITH MC CARTHY, ; Mayor
ATTEST:
JU H E . MC DONNE , City Clerk
RESOLUTION NO. 6332
I HEREBY CERTIFY that the foregoing Resolution No. 6332 was adopted
by the City Council of the City of Downey at a regular meeting held on the 22nd day of
February , 2000, by the following vote, to wit:
AYES: 5 Council Members: Winningham, Lawrence, McCaughan, Perkins, McCarthy
NOES: 0 Council Members: None
ABSENT: 0 Council Members: None
ABSTAIN: 0 Council Members: None
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/ TH E. MC DONNELL, City Clerk
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Attachments
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RESOLUTION NO. 6332
EXHIBIT "A"
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
1 hereby certify that:
the records listed below are more than two years old, do not affect the title to real property
or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by a statute, are not the minutes, ordinances or resolutions of the legislative body of
the City or of any City Board or Commission, and are no longer required by the City. I
request authority to destroy same pursuant to Section 34090 of the Government Code of
California.
SEE LIST OF RECORDS ON EXHIBIT "B"
r
PO L.,‘ C. Z — -- D
artment Head Department Date
I have reviewed the above - described records for historical value and for compliance with
the established retenti n requirements, and I consent to their destruction.
ist. ih) (,)„,"
01 . /Q o
i ty Clerk D e
I consent to the destruction of the above - described records.
'". City Attorney Date
I certify that the destruction of the above - described records was approved by the City
Council of the City of Downey, California; by Resolution No. 6332 at the regular
meeting of the City Council held in Downey, California, on the 22nd day of
February , 2000 , and that by said Resolution, the department head or
his /her designee was authorized to destroy the records.
It ■ -...A........1 _ , AI.4f . ■ / / City of Downey y
i i ity Clerk, Judith E. McDonnell State of California Da
I hereby certify that, ursua t to th f regoing authority, the above - described records were
Y f
destroyed on . �s oo i 1/9/0o * t oo .
Date
N a Title D to
EXHIBIT "B"
Page 1 of 2
RESOLUTION NO. 6332
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below:
Department Head City A torney
Item No. Contents & Inclusive Dates
1 Traffic Citations, Voided Citations, Correction Letters, 1997
2 Dealer Report of Gun Sales, 1997
3 Dealer Report of Tear Gas Sales, 1997
4 Bail Receipts, 1997
5 Miscellaneous Receipts, 1997
6 Sheriff's Dept. Transfer Record, 1997
7 Incident Cards, 1997
8 Repossession and Private Party Impound Reports, 1997
9 Parking Citation Correction Letters, 1997
10 Local Record Check/Clearance Letters, 1997
• 11 Watch Commander and Radio Logs, 1997
12 Trusty Applications, Contracts, and Logs, 1997
13 Range Shoot Records, 1997
14 Purchase/Print Requisitions, 1997 & prior
15 Garage Sale Permits, 1997
16 Special Billings, 1997
17 Police Auction Lists, 1997
18 P.O.S.T. Reimbursement Requests, 1997
19 Non- P.O.S.T. Training Records, 1997
20 P.O.S.T. Reimbursement Ledgers, 1997
21 Personnel Orders, 1997
RESOLUTION NO. 6332 EXHIBIT "B"
Page 2 of 2
AUTHORIZATION TO DESTROY ORIGINAL PUBLIC RECORDS
I hereby consent to the destruction of the records listed below:
Department Head City Attorney
Item No. Contents &Inclusive Dates
22 Records deleted by the Department of Justice, 1997
23 Adult Jail Register, 1997
24 Adult Jail Logs (safety /detention), 1997
25 Juvenile Detention Logs, 1997
26 911 Printout Logs, 1997
27 Pepper Spray Reports, 1997
28 General Correspondence/Memoranda, 1997 & prior
29 Steno Transcription Report Logs, 1997
30 Code Enforcement Service Requests, 1996
31 Field Interview Records, 1994
32 Employee Performance Evaluation Records, 1994
33 Internal Investigation Records, 1994
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34 Background Investigations deemed unsuccessful, 1994 f
35 Ride -along Waivers, 1997
36 Former City Employee Print Applications, 1995
37 Nonsworn Uniform Reimbursement Forms, 1992 & prior
38 Weapon Destruction Orders and Lists, 1994
39 Traffic Collision Reports, 1992
40 Crime Reports (except as described in 799 PC and unresolved missing
person reports) with no existing valid arrest warrants, 1992
41 Payroll Stats, 1992
42 Fatal Traffic Collision Reports, 1989