HomeMy WebLinkAboutResolution No. 5229 RESOLUTION NO. 5 229
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DOWNEY ADOPTING REGULATIONS
GOVERNING TAPE RECORDINGS OF COUNCIL
MEETINGS AMENDING RESOLUTION NO. 5086 AND
RESCINDING RESOLUTION NO. 4315 AND 4444
WHEREAS, the City Council of the City of Downey has
determined that it is advisable to use, and there now is
used, a tape recorder for the purpose of recording City
Council meetings; and
WHEREAS, the primary purpose of such recorder is to
assist the City Clerk in the preparation of the minutes to
be submitted to the City Council for approval and adoption;
and
WHEREAS, such tape recordings are for the primary
purpose of supplementing shorthand notes made at the meeting
by the Clerk; and
WHEREAS, it is not the desire or intent of the City
Council that such tapes become a permanent record of the
City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
DOWNEY DOES RESOLVE AS FOLLOWS:
SECTION 1. That the City Council hereby adopts the
following rules and regulations relative to the use and
keeping of the tapes which constitute recordings of the
Council meetings of the City:
(1) Such recordings shall be for the purpose of,
and shall be used for, supplementing the shorthand
notes of the City Clerk of any Council meeting and
as an assistance to the City Clerk in preparing the
minutes of any Council meeting for subsequent
submission to the City Council for its approval and
adoption.
(2) A tape replay of such meeting shall be
supervised by the City Clerk or Deputy and no such
tape shall be removed from the office of the City
Clerk.
(3) Upon request and by appointment, tapes may be
played for public use in the Clerk's office at such
times as may be convenient for the City Clerk. The
person so requesting may make a copy of the tape
using equipment of such person. A charge of $5.00
per meeting tape or any portion thereof shall be
made for this service.
(4) Upon request, a duplicate copy of a tape of
any meeting may be made at the convenience of the
City Clerk. A charge of $25.00 per tape, or any
portion thereof, shall be made for this service.
(5) Transcripts shall be prepared by the Clerk
without charge upon request of a member of the City
Council or City staff. The City Clerk shall not
make or certify transcripts for any other persons,
unless required by and pursuant to the procedures
of Code of Civil Procedure Section 1094.6.
(6) The tape record of the City Council meeting
shall be retained by the City Clerk.
(7) Tape records of the City Council meeting will
be kept for five (5) years and then offered to the
Downey Historical Society prior to destruction upon
approval by the City Attorney and by resolution of
the City Council.
(8) An additional tape recording machine may be
used by the City Clerk at Council meetings for the
purpose of generating one tape for public use in
addition to one master tape.
(9) The tape for public use shall be available in
the City of Downey Public Library or in the office
of the City Clerk in the event the Library facility
is unavailable.
(10) A refundable deposit of $5.00, except for
persons holding a Downey Library card, shall be
levied for the use of the public tape for a period
not to exceed three (3) days per person.
SECTION 2. Resolution No. 5086 is hereby amended by
deleting therefrom the fees for "Transcript preparation."
SECTION 3. Resolution Nos. 4444 and 4315 are hereby
rescinded.
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SECTION 4. The City Clerk shall certify to the
adoption of this Resolution and thenceforth and thereafter
the same shall be in full force and effect.
PASSED, APPROVED AND ADOPTED this 14th day of 8
November , 19 .
L 1 Lid_ i ,I
MAYOR
RANDALL R. BARB
ATTEST:
E
CITY CLERK
I HEREBY CERTIFY that the foregoing Resolution was
duly adopted by the City Council of the City of Downey at a
regular meeting thereof, held on the 14 day of
November , 19 89 , by the following vote of the
Council:
AYES: 5 COUNCILMEMBERS : HAYDEN, PAUL, CORMAC K , BOGGS, BARB
NOES: 0 COUNCILMEMBERS : NONE
ABSENT:0 COUNCILMEMBERS: NONE
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CITY ERK
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