HomeMy WebLinkAboutResolution No. 5142 RESOLUTION NO. 5142
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DO NEY
AUTHORIZING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS
OF THE CITY CLERK
WHEREAS, it is in the best interest of the City that documents,
records and papers of the City be destroyed when they no longer have any use
and when such destruction is permitted by law; and
WHEREAS, the records described in Exhibit A are of no further
value to the City and the space occupied is needed; and
WHEREAS, the administrative regulations of the City of Downey call
for an orderly plan for the retention, protection and destruction of
documents, records and files; and
WHEREAS, the records desired to be destroyed, which are described
in Exhibit A attached hereto and made a part hereof, do not affect the title
to real property or liens thereon; are not court records; are not less than
2 years old; and are not the original minutes, ordinances, or resolutions of
any legislative body, board or commission of the City.
NOW, THEREFORE, the City Council of the City of Downey does
resolve as follows:
Section 1. As authorized by Sections 34090 et. seq. of the
Government Code of the State of California, and subject to the approval of
the City Attorney, the City Council hereby approves the destruction of those
certain records described in Exhibit A. and authorizes the City Clerk to
destroy same.
Section 2. The City Clerk shall certify to the adoption of this
Resolution; and shall enter a copy of the Resolution in a file which
identifies the records approved for destruction.
PASSED, APPROVED AND ADOPTED this 25th da • April, 1989
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PELLU ThORSON, CITY ATTORNEY
I HEREBY CERTIFY that the foregoing Resolution was duly adapted
by the City Council of the City of Downey at a regular meeeting thereof held
on the 25th day of April, 1989 by the following vote:
AYES: 4 Council Members: Paul, Barb, Hayden, Cormack
NOES: 0 Council Members: None
ABSENT: 1 Council Members: Boggs
i 1
#iii �, �1� : CLERK
___
. s BOX #2 - STORAGE RM. #2
EXHIBIT A RESOLUTION NO.- 5142 INACTIVE' INSURANCE
1. Schedule of Insurances in effect on 6/30/78
2. • City Self. Funded Group Medical Insurance - 1975 -79 •
3. Workers Compensation Self Insurance Agreement w /R.L. Kautz - 1975
4.. Workers Compensation Re.- Insurance - 1976 -77 . • .
5. Workers Compensation Re- Insurance'Agreement Specific Excess - 1974 -75.
6. Liability '- Southeast Burglary Investigation Team, (S.E.B.I.T.) 1976 -78
7. Water Facilities Insurances ' 1978' • • • ' •
8. General Liabili ty' Policy (Fire Paramedics ). Gulf Group 1975.. '.
9. False Arrest Insurance -• ; .
10. Los Angeles County Peace Officers Association - 1971 -73
11. .Animal Control Insurance (SEAACA) 1976 -79
12. Animal Control Insurance - 1978 • '
13. General Insurance /City of Downey - 1972 -76.: •
14. Insurance Binder f /Traffic Control Devices•Inventory Grant - 1979
• 15. Policy w /Chubb& Son Inc., Commercial Property - 1972 -73
16. Insurance Policies (Rose Float &'Misc.) -•1961 - 80 '
17. Bus Service Liability Insurance - 1975 -79 '
18. Insurance Misc.,°Correspondence &'Contract'Cities - 1975 -77 '
19. Rose Float. Insurance - 1974 -78
20. Misc. Insurance Certificates & Policies - 1973 -77 ..' •
' 21.. .Misc. Insurance Certificates & Policies - 1975 -77
. 22. Showmobile Liability Insurance - 1976 -79
23. Vargus Liability Insurance = 1978• •
24. Various Insurance Certificates (So. '
( Gate Jail," Pop Warner, .2nd 2nd Ceatury) - 1973 -74
25. Refuse Insurance Haulers - 1977 -79 • •
'26. Commercial Disposal.Companies Insurance 1976 -77. .
•
27. Liability Self Insurance w /Carl Warren & Company Contractor - 1976
28... Tennis Tourney - 1978 •
29.,Fremont Insurance & Midland Insurance Company - .197 -78 ' •
30. Medical Coverage f /Boards & Commissions (Continental Casualty Co.) - 1976 -79
. 31. Policy Boiler & Machinery (Chubb. Pacific) - 1977 -80
32. Liability Insurance Coverage (Includes Automobile Excess) 1977 -79
33. Specific Excess & Aggregate Excess Medical Insurance - '1975.
34. Fire & Extended Coverage (Boiler Etc., Old:City Hall) 1974 -78
35. Liability Insurance 1976 -80 . .
36. Employee Fidelity Bonds - 1968 • 1978
37. Fire Insurance Policy f►/lives Avenue School - .1977 -78 '
38•.' Fire 'Insurance Policy (all buildings except Rives Avenue School) 1976 -79
39. Carrier & Broker f /Various Insurance Coverages.- 1976
•
: DRAWER #1 - STORAGE RM. #2
` •'.• FINANCE REPORTS
1. Monthly Finance Reports - 1969 -1972 . ' . . •
BOX #3 - STORAGE RM. #2
. ' • `PRELIMINARY WORK PAPERS & MISC.
1. Misc. Correspondence, Notes, Copies of Unaudited Finance Statements.- 1966 -69
2. Golf Course, Misc. Studies, Notices Inviting Bids, Duplicate Concession Agmt. 1970
3. .Golf Course Concession Prospects, Proof Copy of Facilities Lease, Misc. - 1969 -70
4. Golf Course Project Date, Preliminary Reports, Notes, Correspondence - 169 -70
. 5. Rio Hondo Golf Course J.P.A. copies of Resolutions, Affidavits of Posting Notice
of Meetings, Drafts of Acquisition Contract - 1970 -72
6. Air Conditioning Contract (Old City Hall) - 1977 .
7. Uher 5000 Tape Recorder Service Maintenance Agreement -.1973 ••
8. Data Processing Equipment Service Agreement f /Honeywell Info System - 1975 •
9. Equipment Lease Agreement w /Tab Products Co. - 1978
10. Computer Software Agreement (City of Downey & City of Rialto) - 1978
11. Communications Systems Cancellation Contract w /General Telephone Co. - 1978
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EXHIBIT A RESOLUTION NO. 5142 VAULT FILES
STORAGE ROOM #2 FILES
ASSESSMENT DISTRICT FORMATION FILES
DISTRICT NO.
#1 Cole (County District in effect @ City Incorporation) - 1956
#1 Smallwood - (Abandoned)
#2 Stoakes - (Abandoned 6/9/58)
#3 Dempster - 5/30/59
#4M Smallwood - 10/16/58
#4 Irwingrove - 11/11/67
#5 Verdura (Abandoned)
#6 Lakewood - 9/29/58
#9 Nada - 3/25/60 THE FILES ON THIS PAGE
#10 Klondike - 12/15/60 WILL BE REVIEWED BY THE
#11 Leeds - 11/14/59 CITY ENGINEER PRIOR TO
#12 Sixth - 3/18/62 DESTRUCTION...
#14 Benedict - 5/13/60
#16/46 Myrtle Street (Abandoned)
#17 Rutgers - 11/14/64
#18 Tenth - 10/16/59
#21 Elm Vista - 3/12/60
422 Duesler - 5/10/63
#24 Stamps (Abandoned)
#25 Everest (Abandoned)
#33 Phlox - 9/1/60
140 Margaret - 2/12/66
#41 Pomering - 7/17/66
#42 Dempster Sidewalks - 7/15/60
#45 Dolan - 6/24/61
#47 Bluff Road (Abandoned)
#54 Fontana Sewers - 4/29/62
#55 Dunrobin Sidewalks - 7/15/62
#57 Hall Road - 8/10/62
#59 Blodgett - 2/16/63
#62 Eastbrook (combined with Dunrobin #55) - 7/15/62
#64 Stamps - 12/31/60
#66 Vehicle Parking District (20 Year Bonds) - 6/16/64
#67 Regentview - 6/27/64
#69 Brookshire - 1/10/64
#71 Donovan - 11/15/63
#73 Bixler - 1/14/66
#76 Dacosta (Abandoned)
#79 Eucalyptus - 6/14/63
#81 Izetta - 8/9/63
#82 Stamps - 12/31/67
#84 Puritan - 3/12/65
#85 Barlin - 9/28/64
#95 Washburn - 8/11/67
#96 Parking District (Was not formed)
#98 Stanbridge - 9/26/64
#105 Phlox - 5/17/69
#106 Meadow Road - 11/11/66
#108 Nada - 6/9/67
#109 Texas - 7/17/76
#110 Laura - 11/4/76
#112 Susan (Was not formed)
#117 Adoree -5/16/75
#119 Orange - 12/25/76
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EXHIBIT A RESOLUTION NO. 5142 VAULT & STORAGE ROOM #2
ASSESSMENT DISTRICT MISC. 1956 -76
a. Deposit Duplicates
b. Check Stubs
c. Cash Book Ledger Sheets
d. Bank Statements
e. Notices of Payments
f. Letters of Transmittal
(a through f - for dates 1958 - 1976)
NOTE: Assessment District Files contain Petitions, Formation Information, Maps,
Notices of Completion, Duplicate Resolutions, Correspondence, etc.
BOX #1 - STORAGE ROOM #1
1. Sign Ordinance Petitions - 2/22/83
PETITIONS
2. Sign Ordinance Petitions - 3/8/83
3. Cemetery Petitions - 3/16/83
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