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HomeMy WebLinkAboutResolution No. 4444 o8' \�- /\5i itSCINDED BY RESOLUTION NUMBER..........: "'r RESOLUTION NO. 4444 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY ADOPTING REGULATIONS GOVERNING TAPE RECORDINGS OF COUNCIL MEETINGS AND RESCINDING RESOLUTION NO. 4315 WHEREAS, the City Council of the City of Downey has determined that it is advisable to use, and there now is used, a tape recorder for the purpose of recording City Council meetings; and WHEREAS, the primary purpose of such recorder is to assist the City Clerk in the preparation of the minutes to be submitted to the City Council for approval and adoption; and WHEREAS, such tape recordings are for the primary purpose of supplementing shorthand notes made at the meeting by the Clerk; and WHEREAS, it is not the desire or intent of the City Council that such tapes become a permanent record of the City of Downey. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. That the City Council hereby adopts the following rules and regulations relative to the use and keeping of the tapes which constitute recordings of the Council meetings of the City: (1) Such recordings shall be for the purpose of, and shall be used for, supplementing the shorthand notes of the City Clerk of any Council meeting and as an assistance to the City Clerk in preparing the minutes of any Council meeting for subsequent submission to the City Council for its approval and adoption. (2) A tape replay of such meeting shall be supervised by the City Clerk or Deputy and no such tape shall be removed from the office of the City Clerk. (3) Upon request and by appointment, tapes may be played for public use in the Clerk's office at such times as may be convenient for the City Clerk. The person so requesting may make a copy of the tape using equipment of such person. A charge of $5.00 per meeting tape or any portion thereof shall be made for this service. (4) Upon request, a duplicate copy of a tape of any meeting may be made at the convenience of the City Clerk. A charge of $25.00 per tape, or any portion thereof, shall be made for this service. (5) If requested to do so, the City Clerk may prepare a transcript of any tape when time of the Clerk's office is available therefor. There shall be paid for any such transcript the sum of TEN DOLLARS ($10.00), plus TEN DOLLARS ($10.00) for each page or portion thereof, of the transcript in excess of two. Before making any such transcript, there shall be paid to the City Clerk the sum of TEN DOLLARS ($10.00), plus TEN DOLLARS ($10.00), for each page or portion thereof, in excess of two as estimated by the Clerk. Upon the completion of the transcript, there shall be returned by the Clerk any amount paid in excess of the actual costs of preparing the transcript at the charges hereinabove specified and there shall be paid to the Clerk before delivery of the transcript any balance due based upon the charges hereinabove specified. (6) No transcript for such a tape shall be made by any person other than the City Clerk, Deputy City Clerk, or a person authorized by the City Clerk. RESOLUTION NO. 4444 Page 2 (7) Transcripts shall be prepared by the Clerk without charge upon request of a member of the City Council or City staff. (8) The tape record of the City Council meeting shall be retained by the City Clerk. (9) Tape records of the City Council meeting will be kept for a minimum of five (5) years and then offerred to the Downey Historical Society prior to destruction upon approval by the City Attorney and by resolution of the City Council. (10) An additional tape recording machine may be used by the City Clerk at Council meetings for the purpose of generating one tape for public use in addition to one master tape. (11) The tape for public use shall be available in the City of Downey Public Library or in the office of the City Clerk in the event the Library facility is unavailable. (12) A refundable deposit of $5.00, except for persons holding a Downey Library card, shall be levied for the use of the public tape for a period not to exceed three (3) days per person. SECTION 2. Resolution No. 4315 herein is rescinded. SECTION 3. The City Clerk shall certify to the adoption of this Resolution and thenceforth and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 14th day of August, 1984. 'andall R. Barb, ayor ATTEST: - - uty City Cerk I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City Council of the City of Downey at a regular meeting thereof held on the 14th day of August, 1984 by the following vote, to wit: AYES: 5 Council Members: Davila, Santangelo, Boggs, Cormack, Barb NOES: 0 Council Members: None ABSENT: 0 Council Members: None y C u y Cit Clerk t