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HomeMy WebLinkAboutResolution No. 4312 RESOLUTION NO. 4312 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY ADOPTING CLASS SPECIFICATIONS FOR THE POSITIONS OF DIRECTOR OF ADMINISTRATIVE SERVICES, DIRECTOR OF COMMUNITY DEVELOPMENT, DIRECTOR OF COMMUNITY SERVICES, FINANCE DIVISION MANAGER, PERSONNEL DIRECTOR, RECREATION DIVISION MANAGER AND SOCIAL SERVICES DIVISION MANAGER; AND AMENDING THE MEMORANDUM OF UNDERSTANDING WITH THE DOWNEY CITY EMPLOYEES ASSOCIATION BY DELETING THEATER MANAGER FROM THE LIST OF CLASSIFICATIONS REPRESENTED BY THE DOWNEY CITY EMPLOYEES ASSOCIATION, AND ADDING THEATER MANAGER TO THE MIDDLE MANAGEMENT SERVICE. THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE AS FOLLOWS: SECTION 1. The class specifications for: a. Director of Administrative Services b. Director of Community Development c. Director of Community Services d. Finance Division Manager e. Personnel Director f. Recreation Division Manager g. Social Services Division Manager attached hereto and marked as Exhibits A through G, and by this reference made a part hereof, are adopted. SECTION 2. The Memorandum of Understanding with the Downey City Employees Association is hereby amended to delete Theater Manager from the list of classifications represented by the Downey City Employees Association. —. SECTION 3. The 1983 -84 Middle Management Pay Plan is hereby amended to add the classification of Theater Manager to the Middle Management service with a monthly salary range of $2,105 - $2,608. SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall provide for appropriate distribution thereof. / 7 /// f - - �� _' 4-- C ep ' ,� 4 444 Ma r Y ATTEST: '--7-)( '/ 7 c/// i - City Clerk I HEREBY CERTIFY that the foregoing resolution was duly adopted by the City Council of the City of Downey at a regular meeting thereof held on the llth day of October , 1983, by the following vote, to wit: AYES: 3 Council Members: Barb, Davila, Cormack NOES: 0 Council Members: ABSENT: 2 Council Members: Jackman, Quinn 7 X : - 4-7/34 7 City Clerk Exhibit A City of Downey Class Specification Adopted 10/11/83 DIRECTOR OF ADMINISTRATIVE SERVICES DEFINITION: Directs the activities of the Administrative Services Department which include the divisions of Finance, Data Processing, Purchasing, and Personnel; assists the City Manager in coordinating the development, analyses and implementation of City Council policies. Performs related duties as assigned. TYPICAL DUTIES: Develops and implements goals, objectives, policies and priorities for the Administrative Services Department. Plans, organizes and directs financial activities of the City including budget planning, financial policy determination, economic forecasting, financial reporting and audit compliance. Provides direction and establishes objectives in personnel and employee relations activities including recruitment and selection, classification and compensation practices, labor relations, benefit management, affirmative action, safety and training programs. Plans, organizes and directs a comprehensive data processing and information management system serving all City departments. Prepares and presents financial and administrative reports and resolutions to the City Manager and the City Council. Directs and conducts the investment of City funds. Participates in the preparation of the annual operating and capital improve- ment budget; forecasts City reserves, expenditures and year -end balances. Directs the implementation and control of the City's annual operating and capital budgets. Plans, develops and directs the City's risk management programs and activities. Directs the preparation of financial reports as required by law. Functions as Acting City Manager as assigned. DESIRABLE QUALFIFICATIONS: Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Experience: Seven years of progressively responsible experience in the field of public sector financial management including considerable general administrative and supervisory experience which has also provided a thorough knowledge of modern public sector personnel and labor relations practices. Education: A Bachelor's degree from an accredited college or university with major course work in public administration, business administration, accounting or closely related fields. Class Specification Director of Administrative Services Page 2 Desirable Qualifications: Knowledge of: Principles and methods of finance and administration, • particularly in the areas of accounting, budgeting and auditing. Data processing equipment and effective uses for municipal government. Modern office practices, procedures, methods and equipment. Laws regulating the financial administration of City government. Modern principles and practices in purchasing, inventory control and treasury management. Budget preparation, program analyses and revenue forecasting. Principles and practices of organization, administration, budget, personnel and labor relations management and risk management. Ability to: Develop and install sound accounting systems and procedures. Prepare complex financial statements, reports and analyses. Supervise, train and evaluate professional, technical and clerical staff. Communicate effectively both orally and in writing. SUPERVISION RECEIVED: City Manager SUPERVISION EXERCISED: Responsible for all personnel within the Administrative Services Department including professional, technical and clerical staff. Exhibit B City of Downey Class Specification Adopted 10/11/83 DIRECTOR OF COMMUNITY DEVELOPMENT DEFINITION: Directs the activities of the Community Development Department which includes the divisions of Planning, Building and Safety, Housing and Redevelopment; assists the City Manager in coordinating the development, analyses and implementation of City Council policies. Performs related duties as assigned. TYPICAL DUTIES: Develops and implements goals, objectives, policies and priorities for the orderly, attractive development of the community. Plans, organizes, coordinates and directs comprehensive planning, zoning, building, housing block grant and redevelopment programs within the City. Supervises the review of plans for residential, commercial and industrial development in order to facilitate orderly growth consistent with applicable building and safety codes, City codes and ordinances. Supervises and reviews preparation and revision of codes and ordinances and presents reports to the City Council. Directs the preparation of technical studies and research activities. Supervises and oversees the issuance of building permits and building inspections. Serves as advisor to the City Council and City Manager on community development matters. Prepares and administers annual departmental budget. Meets and communicates with citizen groups and the general public in developing and maintaining open lines of communication in the planning and redevelopment process. Directs staff and participates in the preparation of studies, reports and recommendations regarding community development matters. Maintains liaison with other departments and agencies. Functions as Acting City Manager as assigned. Performs related duties as assigned. DESIRABLE QUALIFICATIONS: Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Class Specification Director of Community Development Page 2 Experience: Eight years of increasingly responsible administrative experience in local government planning, building inspection, redevelopment or a combination thereof. Education: A Bachelor's degree in planning, civil engineering or related fields. - Knowledge of: Principles, practices and techniques utilized in City planning, building inspection and redevelopment. City charter, City ordinances and other rules, regulations and statutes affecting the operation and /or functions of municipal planning, building, housing and redevelopment. -- Principles and practices of management, supervision and training, and budget preparation and control. Ability to: Review and interpret economic and physical data including engineering and architectural drawings, building plans and specifications. Plan, direct and coordinate various activities, functions and programs. Present ideas and concepts persuasively by speaking before groups or in written form. Establish and maintain effective working relationships with co- workers and the public. SUPERVISION RECEIVED: City Manager SUPERVISION EXERCISED: Responsible for all personnel within the Community Development Department including professional, technical and clerical staff. Exhibit C City of Downey Class Specification Adopted 10/11/83 DIRECTOR OF COMMUNITY SERVICES DEFINITION: Directs the activities of the Community Services Department which includes the divisions of Recreation, Social Services, Library and Theater; assists the City Manager in coordinating the development, analyses and implementation of City Council policies. TYPICAL DUTIES: Develops and implements goals, objectives, policies and priorities for the Community Services Department. Serves as staff to the Community Services Commission; attends meetings, prepares agendas and minutes; prepares and presents staff reports. Prepares reports on current issues for the City Manager and the City Council; provides support and advice to the City Manager and the City Council in resolving problems and formulating policy. Develops, implements and interprets departmental policies consistent with City Council and City Manager directives; develops, monitors and controls the department budget. Establishes and maintains cooperative working relationships with the public; meets with a variety of community groups to provide information, enlists support, resolves issues, plans events and coordinates department activities. Advises the City Manager and the City Council in the establishment of goals and policies related to the social, leisure and cultural needs of the community; coordinates and supervises long -range departmental planning activities. Directs the acquisition, planning, construction and improvement of all facilities of the department; inspects department facilities on a regular basis. Administers various content and concession agreements. Prepares and processes correspondence; responds to inquiries and citizen complaints; prepares other reports and provides for the maintenance of all department records. Functions as Acting City Manager as assigned. Performs related duties as assigned. Class Specification Director of Community Services Page 2 DESIRABLE QUALIFICATIONS: Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Experience: Seven years of increasingly responsible experience in parks, recreation and community services administration or closely related fields. Education: A Bachelor's degree in public administration, a social or behavioral science, recreation administration or closely related field. Knowledge of: Principles and practices of parks and leisure services administration, community programs and services. Principles and practices of management, supervision training and budget preparation and control. Practices and techniques of developing grant proposals. Applicable sections of federal, state and local laws and codes pertaining to the various functions of the Department. Ability to: Plan, direct and coordinate various activities, functions and programs. Present ideas and concepts persuasively by speaking before groups or in written publications and reports. Train, supervise and evaluate professional, technical and clerical staff. Establish and maintain effective working relationships with co- workers and the public. SUPERVISION RECEIVED: City Manager SUPERVISION EXERCISED: Responsible for all personnel within the Community Services Department including professional, technical and clerical staff. Exhibit D City of Downey Class Specification Adopted 10/11/83 FINANCE DIVISION MANAGER DEFINITION: Plans, supervises and directs the Finance Division of the Administrative Services Department; assists in developing and implementing financial planning, investment and budgeting procedures and evaluates, develops and implements accounting systems and procedures; performs related duties as required. TYPICAL DUTIES: Assists in the development and implementation of goals, policies and priorities relating to financial management, budget, accounting and payroll. Supervises a staff of clerical, technical and professional accounting personnel involved in payroll, accounts receivable and payable, general ledger posting and related work. Supervises the City's cash management program and the investment of idle funds. Participates in the preparation of the City's annual operating and capital improvement budgets. Supervises the collection of business license taxes, transient occupancy taxes and the billing and collection of water utility accounts. Reviews and recommends improvements to accounting, budgeting and reporting procedures; implements new procedures. Responds to requests for information and advises City departments, govern- mental agencies and the public of City finance and accounting policies. Analyzes the financial information needs of City departments and develops financial systems to fulfill those needs; evaluates the effectiveness of current systems and procedures; coordinates financial record keeping and reporting activities with the data processing staff. Assists the Director of Administrative Services in establishing controls for new financial systems and develops procedures to improve existing systems. Develops financial statement formats in accordance with generally accepted accounting principles and legal requirements. Coordinates the preparation of external audit materials and external financial reporting. Reviews financial reports with departmental personnel for their information and clarification. Prepares and administers Fiscal Operations Division Budget. Selects, supervises, trains and evaluates subordinate personnel. Class Specification II I Fiscal Operations Manager (continued) Page 2 DESIRABLE QUALIFICATIONS: Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Experience: Five years experience of a progressively responsible nature in public accounting and financial work including significant supervisory experience. Education: A Bachelor's degree from an accredited college or university with major coursework in accounting, business administration or public administration. Knowledge of: Principles and methods of accounting and auditing. Principles and practices of financial administration including budgeting and reporting. Modern office practices, procedures, methods and equipment. Laws regulating public finance. Budget preparation, program analysis and revenue forecasting. Principles of supervision, training and performance evaluation, Complex financial reports and analysis. Data processing systems and practices. Ability to: Analyze, interpret and explain department policies and procedures. Develop, revise and install accounting systems and procedures. Prepare varied financial statements, reports and analysis. Supervise, train and evaluate professional, technical and clerical personnel. SUPERVISION RECEIVED: Director of Administrative Services SUPERVISION EXERCISED: Responsibilities include direct supervision of professional, technical and clerical personnel. Exhibit E City of Downey Class Specification Adopted 10/11/83 PERSONNEL DIRECTOR DEFINITION: Plans, supervises and directs all aspects of the City's centralized personnel program including recruitment and selection, classification and compensation administration, safety, training, affirmative action and employee relations programs; performs related duties as required. TYPICAL DUTIES: Develops and implements the goals, objectives, policies and procedures of the Personnel Office. Administers City personnel rules, regulations and policies; consults with and advises department heads, City Manager and City Council; develops and coordinates the implementation of personnel policies, procedures, ordinances and resolutions. Directs, coordinates and supervises the administration of the classification and compensation plan, recruitment and selection processes, employee relations, safety, training, affirmative action, employee performance rating and orientation programs; administers various personnel records. Administers the City's self- funded group health insurance plan and Worker's Compensation insurance program. Represents the City in matters of concern to various recognized employee organizations; participates in negotiations during meet and confer sessions with employee organizations. Conducts special studies, research and analyses and prepares oral and written reports to the Director of Administrative Services, City Manager, Personnel Advisory Board and City Council. Prepares and administers the Personnel Office budget. Selects, supervises, trains and evaluates subordinate personnel. Schedules meetings, develops reports and maintains records of proceedings for the Personnel Advisory Board. DESIRABLE QUALIFICATIONS: Any combination equivalent to experience and education that could likely • provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Experience: Four years experience in all phases of a public personnel program, including two years in a supervisory capacity. i Class Specification Personnel Director (continued) Page 2 Education: A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related fields. Knowledge of: Principles and practices of public personnel administration including recruitment and selection, classification and compensation administration, employee relations, training, safety and affirmative action. Applicable Federal, State and local laws, regulations, ordinances and policies. Administrative organization and the types and variety of positions common to local governments. Principles and practices of organization, administration, budget and personnel management. Ability to: Plan, organize, assign and coordinate the activities of professional, technical and clercial staff. Present ideas effectively,orally and in writing. Deal constructively with conflict and develop effective resolutions. Establish and maintain effective working relationships. SUPERVISION RECEIVED: Director of Administrative Services SUPERVISION EXERCISED: Responsibilities include direct supervision of professional, technical ,;:id clerical staff. Exhibit F City of Downey Class Specification Adopted 10/11/83 RECREATION DIVISION MANAGER DEFINITION: Plans, supervises and manages the City's recreation programs and activities; provides highly responsible and technical staff assistance; performs related duties as required. TYPICAL DUTIES: Prepares, plans and programs for a comprehensive recreation program, including activities appropriate to all age and interest groups. Reviews facilities and prepares recommendations for repairs, replacements and additions. Prepares and recommends policies and procedures governing the use of areas and facilities. Interviews, recommends appointments, coordinates staff training, prepares and presents employee performance reviews. Makes inspections of program activities, recommends improvements and revisions in the program. Prepares and revises assignments and work schedules for recreation personnel. Requisitions and purchases necessary supplies and equipment. Attends and participates in meetings with community groups to establish interest in City Recreation Programs. Maintains time reporting system and adequate filing system. Attends professional meetings and conferences. Sees that accidents are properly reported. Prepares and distributes publicity. Prepares and administers Recreation Division budget and maintains appropriate records and reports. Serves as liaison between cosponsored groups and the Community Services Department. Coordinates contract agreement with City and various concessionaires dealing with recreation services and /or facilities. Coordinates with Superintendent of Physical Services for Capital Improvements planning and day -to -day maintenance scheduling. May act on behalf of the Director of Community Services in his /her absence, as delegated. Class Specification Recreation Services Manager (continued) Page 2 DESIRABLE QUALIFICATIONS: Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Experience: Four years of progressively responsible program administration experience in organized recreation activities. Education: A Bachelor's degree from an accredited college or university with major coursework in recreation administration or a closely related field. Knowledge of: Modern methods, techniques, principles and procedures used in the development and administration of recreation programs and facilities. Common recreational and social needs of various age groups. Principles and procedures for implementing and directing a wide variety of recreation activities and the development of programs through community participation. Principles and practices of administration, budget and super- vision. Ability to: Develop and administer a recreation program suited to the needs of the community. Plan, organize, coordinate and supervise the development and implementation of recreation programs. Establish and maintain effective working relationships with those contacted in the course of work. Analyze, interpret and explain division policies and procedures. Comprehend problems and draw effective conclusions. Communicate clearly and concisely, orally and in writing. Supervise, train and evaluate subordinates. License Required: California Drivers License SUPERVISION RECEIVED: Director of Community Services • SUPERVISION EXERCISED: Responsibilities may include direct supervision of professional, technical and clerical staff. Exhibit G City of Downey Class Specifications Adopted 10/11/83 SOCIAL SERVICES DIVISION MANAGER DEFINITION: Plans, supervises and manages community and social services programs and activities; provides highly responsible and technical staff assistance; performs related duties as required. TYPICAL DUTIES: Prepares, plans and develops the delivery of seasonal leisure programs and social services on a community wide basis. Works with a variety of community and regional organizations as a liaison from the City in assisting with the implementation of programs and /or services. Coordinates funding requests from social service agencies serving Downey, and oversees disbursement of funds. Interviews, selects and supervises personnel and provides proper training. Conducts and reviews reports concerning the performance of employees. Prepares and presents a variety of reports and public information documents concerning program activities and levels of service. Requisitions and purchases necessary supplies and equipment. Maintains time reporting system and adequate filing system. Sees that accidents are properly reported. Prepares and makes rules governing the safe operation of equipment and transportation of clients. Prepares division budget and controls current expenditures. Attends professional meetings, conferences and workshops. May act on behalf of the Director of Community Services in his /her absence, as delegated. DESIRABLE QUALIFICATIONS: Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be: Experience: Three years of increasingly responsible experience in the delivery of social or leisure services with emphasis on programs for the elderly, handicapped or various community organizations. Class Specification Social Services Manager (continued) Page 2 Desirable Qualifications: Education: A Bachelor's degree from an accredited college or university with major coursework in recreation administration, social serviced or related fields. Knowledge of: Procedures and techniques in program administration including budgeting, purchasing and supervision. Principles, practices and current trends in the delivery of social and leisure services to the elderly and handicapped within the context of municipal government. Standard program evaluation methods and reporting procedures. Ability to: Plan, develop, organize and direct social services and community- oriented programs. Develop, present and administer a budget for an assigned program. Communicate clearly and concisely, both orally and in writing. Maintain accurate and complete program records and accounts. Establish and maintain effective working relationships with public groups, agencies, co- workers and others contacted in the course of work. Comprehend and analyze problems and to draw valid conclusions. License Required: California Drivers License SUPERVISION RECEIVED: Director of Community Services SUPERVISION EXERCISED: Responsibilities may include direct supervision of professional, technical and clerical staff.