HomeMy WebLinkAboutResolution No. 4299 RESOLUTION NO. 4299
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY
ADOPTING REGULATIONS GOVERNING TAPE RECORDINGS OF
COUNCIL MEETINGS AND RESCINDING RESOLUTION NO. 3885
WHEREAS, the City Council of the City of Downey has determined that it is
advisable to use, and there now is used, a tape recorder for the purpose of
recording City Council meetings; and
WHEREAS, the primary purpose of such recorder is to assist the City Clerk
in the preparation of the minutes to be submitted to the City Council for
approval and adoption; and
WHEREAS, such tape recordings are for the primary purpose of supplementing
shorthand notes made at the meeting by the Clerk; and
WHEREAS, it is not the desire or intent of the City Council that such
tapes become a permanent record of the City of Downey.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE AS
FOLLOWS:
SECTION 1. That the City Council hereby adopts the following rules and
regulations relative to the use and keeping of the tapes which constitute re-
cordings of the Council meetings of the City:
(1) Such recordings shall be for the purpose of, and shall be
used for, supplementing the shorthand notes of the City
Clerk of any Council meeting and as an assistance to the
City Clerk in preparing the minutes of any Council meet-
ing for subsequent submission to the City Council for its
approval and adoption.
(2) A tape replay of such meeting shall be supervised by the
City Clerk or Deputy and no such tape shall be removed
from the office of the City Clerk.
(3) Upon request and by appointment, tapes may be played for
public use in the Clerk's office at such times as may be
convenient for the City Clerk. The person so requesting
may make a copy of the tape using equipment of such
person. A charge of $25.00 per meeting tape or any
portion thereof shall be made for this service.
(4) Upon request, a duplicate copy of a tape of any meeting
may be made at the convenience of the City Clerk. A
charge of $50.00 per tape, or any portion thereof, shall
be made for this service.
(5) If requested to do so, the City Clerk may prepare a tran-
script of any tape when time of the Clerk's office is
available therefor. There shall be paid for any such
transcript the sum of TEN DOLLARS ($10.00), plus TEN
DOLLARS ($10.00) for each page or portion thereof, of the
transcript in excess of two. Before making any such
transcript, there shall be paid to the City Clerk the sum
of TEN DOLLARS ($10.00), plus TEN DOLLARS ($10.00), for
each page or portion thereof, in excess of two as
estimated by the Clerk. Upon the completion of the
transcript, there shall be returned by the Clerk any amount
paid in excess of the actual costs of preparing the
transcript at the charges hereinabove specified and there
shall be paid to the Clerk before delivery of the tran-
script any balance due based upon the charges hereinabove
specified.
(6) No transcript for such a tape shall be made by any person
other than the City Clerk, Deputy City Clerk, or a person
authorized by the City Clerk.
RESOLUTION NO. 4299
Page 2
(7) Transcripts shall be prepared by the Clerk without charge
upon request of a member of the City Council or City staff.
(8) The tape record of the City Council meeting shall be re-
tained by the City Clerk.
(9) Tape records of the City Council meeting may be destroyed
two years after the date of the meeting upon approval of
the City Attorney and by resolution of the City Council.
SECTION 2. Resolution No. 3885 hereby is rescinded.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution
and thenceforth and thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 13th day of September, 1983.
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ATTEST: OPT.eit G. Cormack, Mayor
AI/
City lerk
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the City
Council of the City of Downey at a regular meeting thereof held on the 13th day
of September, 1983, by the following vote, to wit:
AYES: 5 Council Members: Jackman, Barb, Davila, Quinn, Cormack
NOES: 0 Council Members: None
ABSENT: 0 Council Members: None
City Clerk