HomeMy WebLinkAboutResolution No. 3885 RESOLUTION NO. 3885
A RESOLUTION OF THE CITY COUNCIL OF THE
THE CITY OF DOWNEY ADOPTING REGULATIONS
GOVERNING TAPE RECORDINGS OF COUNCIL
MEETINGS AND RESCINDING RESOLUTION NO.
3874
WHEREAS, the City Council of the City of Downey
has determined that it is advisable to use, and there now
is used, a tape recorder for the purpose of recording City
Council meetings; and
WHEREAS, the purpose of such recorder is to assist
the City Clerk in the preparation of the minutes to be sub-
mitted to the Council for approval and adoption; and
WHEREAS, such tape recordings solely are for the
purpose of supplementing shorthand notes made at the meeting
by the Clerk; and
WHEREAS, it is not the desire or intent of the
City Council that such tapes become a permanent record of
the City of Downey,
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
DOWNEY DOES RESOLVE AS FOLLOWS:
SECTION 1. That the City Council hereby adopts
the following rules and regulations relative to the use and
keeping of the tapes which constitute recordings of the Coun-
cil meetings of the City.
(1) Such recordings shall be for the purpose of,
and shall be used for, supplementing the short-
-
hand notes of the City Clerk of any Council
meeting and as an assistance to the City Clerk
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RESOLUTION NO. 3885
(1) (continued)
in preparing the minutes of any Council meet-
ing for subsequent submission to the City
Council for its approval and adoption.
(2) A tape replay of such a meeting shall be su-
pervised by the City Clerk or Deputy and no
such .tape shall be removed from the office
of the City Clerk.
(3) Upon request and by appointment, tapes may be
played for public use in the Clerk's office
at such times as may be convenient for the
City Clerk.
(4) If requested to do so, the City Clerk may pre-
pare a transcript of any tape when time of the
Clerk's office is available therefor. There
shall be paid for any such transcript the sum
of TEN DOLLARS ($10.00), plus TEN DOLLARS ($10.00),
for each page or portion thereof, of the trans-
cript in excess of two. Before making any such
transcript, there shall be paid to the Clerk the
sum of TEN DOLLARS ($10.00), plus TEN DOLLARS
($10.00), for each page or portion thereof, in
excess of two as estimated by the Clerk. Upon
the completion of the transcript, there shall
be returned by the Clerk any amount paid in ex-
cess of the actual costs of preparing the trans-
cript at the charges hereinabove specified
and there shall be paid to the Clerk before
delivery of the transcript any balance due based
upon the charges hereinabove specified.
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RESOLUTION NO. 3885
(4) No transcript for such a tape shall be made by
any person other than the City Clerk, Deputy
City Clerk, or a person authorized by the
City Clerk.
(5) Transcripts shall be prepared by the Clerk
without charge upon request of a member of
the City Council or City staff. There shall
be no retaping of the tape record of the
Council meeting.
(6) The tape record of the City Council meeting
shall be retained by the City Clerk.
(7) Tape records of the City Council meeting may
be destroyed two years after the date of the
meeting upon approval of the City Attorney and
by resolution of the City Council.
SECTION 2. Resolution No. 3874 hereby is re-
scinded.
SECTION 3. The City Clerk shall certify to the
adoption of this Resolution and thenceforth and thereafter
the same shall be in full force and effect.
APPROVED AND ADOPTED this 28th day of October
1980.
,[/{ 4 /46 4/-
Theodore H. Jackman, Mayor
ATTEST:
City Clerk
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RESOLUTION NO. 3885
I HEREBY CERTIFY that the foregoing Resolution
No. 3885 was adopted at a regular meeting of the City
Council of the City of Downey held on the 28th day of
October , 1980, by the following vote, to wit:
AYES: 5 Councilmen: Swearingen, Mackaig, Quinn,
Cormack, Jackman
NOES: 0 Councilmen: None
ABSENT: 0 Councilmen: None
City Clerk
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