HomeMy WebLinkAboutResolution No. 3359 RESOLUTION NO. 3359
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY
ADOPTING REGULATIONS GOVERNING TAPE RECORDINGS OF
COUNCIL MEETINGS AND RESCINDING RESOLUTION NO. 3087
WHEREAS, the City Council of the City of Downey has determined that it is
advisable to use, and there now is used, a tape recorder for the purpose of
recording City Council meetings; and
WHEREAS, the purpose of such recorder is to assist the City Clerk in the
preparation of the minutes to be submitted to the Council for approval and
adoption; and
WHEREAS, such tape recordings solely are for the purpose of supplementing
shorthand notes made at the meeting by the Clerk; and
WHEREAS, it is not the desire or intent of the City Council that such
tapes become a permanent record of the City of Downey.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES RESOLVE
AS FOLLOWS:
SECTION 1. That the City Council hereby adopts the following rules and
regulations relative to the use and keeping of the tapes which constitute
recordings of the Council meetings of the City.
(1) Such recordings shall be for the purpose of, and shall
be used for, supplementing the shorthand notes of the
City Clerk of any Council meeting and as an assistance
to the City Clerk in preparing the minutes of any
Council meeting for subsequent submission to the City
Council for its approval and adoption.
(2) A tape replay of such a meeting shall be supervised by
the City Clerk or Deputy and no such tape shall be
removed from the office of the City Clerk.
(3) Upon request and by appointment, tapes may be played
for public use in the Clerk's office at such times as
may be convenient for the City Clerk.
(4) If requested to do so, the City Clerk may prepare a
transcript of any tape when time of the Clerk's office
is available therefor. There shall be paid for any
such transcript the sum of TEN DOLLARS ($10.00), plus
TEN DOLLARS ($10.00), for each page or portion thereof,
of the transcript in excess of two. Before making any
such transcript, there shall be paid to the Clerk the
sum of TEN DOLLARS ($10.00), plus TEN DOLLARS ($10.00),
for each page, or portion thereof, in excess of two as
estimated by the Clerk. Upon the completion of the
transcript, there shall be returned by the Clerk any
amount paid in excess of the actual costs of preparing
the transcript at the charges hereinabove specified
and there shall be paid to the Clerk before delivery
of the transcript any balance due based upon the
charges hereinabove specified. No transcript for such
a tape shall be made by any person other than the City
Clerk, Deputy City Clerk, or a person authorized by the
City Clerk.
(5) There shall be no retaping of the tape record of the
Council meeting.
(6) The tape record of the City Council shall be kept after
the meeting at which the minutes made from said tape
recording have been approved and adopted by the City
Council.
(7) Tape records of the City Council shall be destroyed only
upon approval of the City Attorney and by resolution of
the City Council.
SECTION 2. Resolution No. 3087 hereby is rescinded.
SECTION 3. The City Clerk shall certify to the adoption of this Resolution,
and thenceforth and thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 14th day of December , 1976.
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Haz N. Scotto, Mayor
ATTEST:
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City C
I HEREBY CERTIFY that the foregoing Resolution was adopted at a regular
meeting of the City Council of the City of Downey thereof held on the 14th
day of December , 1976, by the following vote, to wit:
AYES: 5 Council Members: Greene, Jennings, Miller, Jackman, Scotto
NOES: 0 Council Members: None
ABSENT: 0 Council Members None
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City Clerk
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