HomeMy WebLinkAboutResolution No. 1953 RESOLUTION
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DOWNEY AUTHORIZING A 5 YEAR DESTRUCTION OF
PERSONNEL DEPARTMENT DEAD FILES
WHEREAS, Section 34090 of the Government Code and Section
2 of Resolution 1932 of the City of Downey, authorizes the
destruction of records after 5 years with the consent of the
City Council and City Attorney, and
WHEREAS, the employment records of city personnel are
duplicated in the Accounting Division and also summarized
on Remington Rand cards which are permanently retained in
the Personnel Department (original vacation, sick leave and
compensatory time records are retained in each city depart-
ment), and
WHEREAS, the retention of employment records reaching
back ten years is constituting a serious problem, and
WHEREAS, the retention of such records following termi-
nation does not serve any purpose, and
WHEREAS, the City Attorney has consented to this resolu-
tion.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY
DOES RESOLVE AS FOLLOWS:
SECTION 1. That all Personnel Department records relating
to employment history of an employee may be destroyed after
5 years have elapsed from the date of termination of his em-
ployment; provided, however, the Remington Rand summary cards
of an employee shall be retained permanently.
SECTION 2. The City Clerk shall certify to the adoption
of this resolution.
APPROVED AND ADOPTED this / day of c 1' , 1967.
Mayor
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City l erk
I HEREBY CERTIFY that the foregoing resolution was
adopted at a regular meeting of the City Council of Downey
held on the // day of ,/,/./e„ , 1967, to wit:
AS:
NOES: Councilmen:
ABSENT: Councilmen:
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C erk
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