HomeMy WebLinkAboutResolution No. 0963 1502
RESOLUTION NO. y -71-3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DOWNEY ADOPTING REGULATIONS GOVERNING TAPE
RECORDINGS OF COUNCIL MEETINGS
WHEREAS, the City Council of the City of Downey has
determined that it is advisable to use, and there now is used,
a tape recorder for the purpose of recording City Council meet-
ings; and
WHEREAS, the purpose of such recorder is to assist the
City Clerk in the preparation of the minutes to be submitted
to the Council for approval and adoption; and
WHEREAS, such tape recordings solely are for the purpose
of supplementing shorthand notes made at the meeting by the
Clerk; and
WHEREAS, it is not the desire or intent of the City Council
that such tapes become a permanent record of the City of Downey;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby adopts the following
rules and regulations relative to the use and keeping of the
tapes which constitute recordings of the Council meetings of the
City.
(1) Such recordings shall be for the purpose of, and
shall be used for, supplementing the shorthand notes of the City
Clerk of any Council meeting and as an assistance to the City
meeting for sub -
n the minutes of any g
Clerk in preparing y Council
sequent submission to the City Council for its approval and
adoption.
(2) A tape replay of such a meeting shall be supervised
by the City Clerk or her Deputy and no such tape shall be removed
of the City Clerk.
from the office o C y
1 503
(3) Upon request and by appointment, tapes may be
played for public use in the Clerk's office at such times as
may be convenient for the Clerk and after the Council has
approved the minutes of the meeting recorded on the tape
requested.
(4) If requested to do so, the City Clerk may prepare
a transcript of any tape when time of the Clerk's office is
available therefor. There shall be paid for any such transcript
the sum of TWENTY DOLLARS ($20.00), plus TEN DOLLARS ($10.00)
for each page, or portion thereof, of the transcript in excess of
two. Before making any such transcript, there shall be paid to
the Clerk the sum of TWENTY DOLLARS ($20.00), plus TEN DOLLARS
($10.00) for each page, or portion thereof, in excess of two as
estimated by the Clerk. Upon the completion of the transcript,
there shall be returned by the Clerk any amount paid in excess
of the actual costs of preparing the transcript at the charges
hereinabove specified and there shall be paid to the Clerk before
delivery of the transcript any balance due based upon the charges
hereinabove specified. No transcript for such a tape shall be
made by any person other than the City Clerk, Deputy City Clerk,
or a person authorized by the City Clerk.
(5) There shall be no retaping of the tape record of
the Council meeting.
(6) The tape record of the City Council shall not be
required to be kept for a period of more than thirty (30) days
after the meeting at which the minutes made from said tape record-
ing have been approved and adopted by the City Council.
SECTION 2. The City Clerk shall certify to the adoption of
this resolution and thenceforth and thereafter the same shall be
in full force and effect.
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thi 1504
s �' day of , %pr./ , 1962.
APPROVED AND ADOPTED y �
Mayor
ATTEST:
City C erk
I HEREBY CERTIFY that the foregoing resolution was adopted
at a f�� meeting of the City Council of the City of Downey
held on the day of , 1962, by the affirmative
vote of at least , ,_-councilmen, to wit:
AYES
NOES: Councilmen:
ABSENT: Councilmen:
//' 6/-k -
City Clerk
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