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HomeMy WebLinkAboutA-RCSC-01-03-12AGENDA JANUARY 3, 2012 CITY OF DOWNEY DEPARTMENT OF COMMUNITY SERVICES RECREATION AND COMMUNITY SERVICES COMMISSION REGULAR MEETING: 4:00 P.M. Council Chambers, Downey City Hall, 11111 Brookshire Ave., Downey, CA 90241 Call to Order: Roll CaII: Chair Vasquez, Vice Chair Lopez Commissioners: McCaughan, Veloff and Hemsath Pledge of Allegiance and Invocation: Vice Chair Lopez followed by Commissioner McCaughan Welcome to. Members and Guests: Written Communications: 1. Approve Commission Minutes: Regular Meeting of November 1, 2011 Non - Agenda Public Comment: This portion provides an opportunity for the public to address the Commission on items within the jurisdiction of the Commission and not listed on the agenda. It is requested, but not . required, that you state your name, address and subject matter upon which you will speak Please limit your comments to no more than 5 minutes. Pursuant to the Brown Act, no discussion or action, other than a referral to staff or schedule of subsequent agenda, shall be taken by the Commission on any issue brought forth under this section. Commission Business: 1. Reorganization of Chair and Vice Chair 2. Discuss Youth Sports Groups Registration Policy Administrative Reports: 1. Recreation - Sonya Meacham 2. Social Services / Theatre/ Administration - Arlene Salazar Park Maintenance/ Golf Course Board Member Reports /Discussion: Adjournment: Where applicable, report and/or documents relating to Agenda items are available in the Department to Community Services, Downey City Hall. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you shouldcontact the Community Services Department at (562) 904 -7236 (voice) or the California Relay Service. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. H :\Community ServioeSWDMINISTRATIONISteph Wa9dns\R & C Commission\ Agendas\ FY 11- 12\2012- 01 -03.doc The Recreation and Community Services Commission held a Regular Meeting at 4:05 p.m. November 1, 2011, in the Council Chambers, Downey City Hall, 11111 Brookshire Avenue, Downey, California, Mark Vasquez, Chair presiding. Chair Vasquez led the pledge of allegiance gave the invocation. Also Present: Welcome to Members and Guests: Written Communication: 1. Approve Commission Minutes: It was moved by Commissioner Veloff, seconded by Vice Chair Lopez and carried 3-0, to approve the minutes of October 4, 2011 as written. Non Agenda Public Comment: Commission Business: Administrative Reports Present: MINUTES OF THE RECREATION AND COMMUNITY SERVICES COMMISSION OF THE CITY OF DOWNEY NOVEMBER 1, 2011 Mark Vasquez, Chair Alexander Lopez, Vice Chair Jeff McCaughan, Commissioner (Absent) James Veloff, Commissioner Michael Hemsath, Commissioner (Absent) Thad Phillips, Director of Community Services Arlene Salazar, Social Services Manager Stephanie Watkins, Executive Secretary 1. Discuss Ranking Capital Improvement Projects (Park/Facilities Needs Assessment): Thad Phillips distributed the annual list of Capital Improvement Projects for review. The Commission discussed and decided to defer the ranking until funding becomes available. 1. Social Services: Arlene Salazar discussed changes to the Travel Film Series. She discussed Social Services programs. She invited the Commissioners to judge the Holiday Home Decorating Contest on Thursday, December 8, 2011 from 5:30 — 10:30pm. The Halloween Pumpkin Patch Event was a success with an estimated 8,000 people in attendance. Thad Phillips thanked Arlene for doing an outstanding job and stated this is one of the City's largest community events. Recreation: Thad Phillips gave the Recreation staff report. He stated the installation of additional crossing bridges in the center median of the Discovery Sports Complex parking lot is a capital item and cannot be completed by Public Works at this time due to funding. Commissioner Veloff inquired about the possibility of the different user groups raising money to fund the project. Thad Phillips will investigate. H: 1Community ServicessgDMINIS111ATIOMSteph Watkins R & C Commis sionWrinutesWY 11.12%2011- 11- 01,doc 3. Theatre /Administration /Park Maintenance/Golf Course: Thad Phillips stated the first of the Theatre's presenting series starts this Saturday with "America ". He discussed upcoming Theatre events. He discussed the golf statistics. Letters were sent to homeowners on Via Rio Nido adjacent to the golf course regarding netting modifications. He discussed graffiti statistics. Commissioner Veloff asked if stucco could be placed on wall surfaces with reoccurring graffiti as a deterrent. Thad Phillips will investigate. Vice Chair Lopez asked why surveillance cameras were not in use. Thad Phillips stated it was due to the expectation of someone watching the footage and cost. He stated the City Council voted 3-2 to ban smoking in parks and to add a designated smoking area. Vice Chair Lopez expressed his concern regarding the possible implications of the ban, staff hours from the Police Department and Park Staff to enforce it as well as the increased risk of confrontations between park staff and patrons in violation. He discussed litter in the park and stated the possible cause of litter could be due to birds and squirrels spreading trash from the trash cans. Thad Phillips will investigate the types of trash cans available. Board Member Reports /Discussion 1. Commissioner Veloff: The soccer play that has ceased at Furman Park has now been replaced by Adults playing flag football. He has seen it two weeks in a row on Saturday afternoon and Sunday morning. Thad Phillips will have staff investigate. 2. Chair Vasquez: He apologized for missing the past two meetings. Next Meeting: Pledge of Allegiance Vice Chair Lopez Invocation Commissioner McCaughan Adiournment: 4:38 p.m. There being no further business before the Commission, Chair Vasquez adjoumed the meeting at 4:38 p.m. to Tuesday, January 3, 2012 at 4:00 p.m. Mark Vasquez, Chair H:1Community Services ADMINISTRATION Steph WatIciMAR # C Gomm ssionl i tesTY 11-1212011-i 1-01 d DATE: January 3, 2012 TO: Recreation and Community Services Commission FROM: Sonya Meacham, Acting Recreation Manager SUBJECT: Youth Sports Organization Registration Policy To ensure consistent registration practices and policies the Community Services Department is developing a policy for youth sports organizations to conduct registration on city parks. In order for a Downey based youth sports organization to hold registration for their league in city park open space they must do the following: 1. Submit a registration request form up to 3 months but no later than 4 weeks prior to the first date of registration. The completed form must be submitted to the Community Services Department, located in City Hall at 11111 Brookshire Ave, Downey, CA 90241. 2. New organizations must provide the following documents to the Community Services Department: a. Proof of current non - profit status 501(c)3 b. Proof of $1 million per occurrence general liability insurance, naming the "City of Downey" as additionally insured in ACCORD format. c. Current list of the organization's Board of Directors. d. Immediate past season's rosters. Rosters must contain all youth names and addresses. i. If registration is for the inaugural season a residency verification form verifying a minimum of 55% of the participants registered with the organization will reside within the City of Downey can be provided in lieu of the roster. The following Downey based youth sports organizations hold their registration as follows: Organization Park Site AYSO Furman Park Downey Junior Athletic Association Apollo Park Downey Ponytail Independence Park, Rio San Gabriel Park Downey Razorbacks I Furman Park, Apollo Park Northwest Little League I Furman Park No two competing sports organizations will be allowed to hold registration on the same day at the same park or have reserved use of facilities at the same park. Past registration history and the organizations compliance with the City of Downey's Community Services rules and regulations will be considered to determine priority for registration requests. The organization must be in good standing to be authorized to AGENDA MEMO QTY OF DOWNEY, CALIFORNIA conduct registration at a city park and /or city facility. New organizations requesting to conduct registration may not utilize the same park facilities as a like sport group listed above. REGISTRATION GUIDELINES • Organization must be a Downey based league to be authorized to conduct registration. • Registration must be conducted during regular park operating hours. • The organization must provide the necessary tables, chairs and shade structure. • Vehicles cannot be driven or parked on park grounds. • Electric - amplifying equipment or other sound - amplifying equipment may not be used. • Group must observe all Department rules and regulations and City of Downey Municipal Codes. • The use of the park is at the organizations own risk and the organization agrees to not hold the City of Downey responsible in the event of loss, damage, or injury. • In the event of inclement weather all outdoor registrations will be canceled. The registration may not be moved indoors. • Permission to register may be revoked if there is a conflict with Departmental use. • Banners are prohibited. • City events and activities take precedence over registration requests. Requests may be denied if there is a conflict. • All monetary transactions require a written receipt to be provided to the registrant, with detailed transaction information (date, registrants name, amount paid, payment type, etc) • Organizations must not disrupt other organized activities in or around the park and facilities. • Organization must adhere to the registration time as approved by the city. Organization may not arrive earlier or stay later than approved time. • Registration materials or supplies are not allowed to be stored at the park facilities prior to and leading up to registration date. • Organizations must provide all supplies necessary for registration. No city supplies will be allocated. DEFINITION OF TERMS New Organization — an organization who has not previously been approved to hold registration in a city park facility. • Downey based youth sports organization — Non - profit 501(c)3 youth sports league with confirmation of at least a minimum of fifty -five percent (55 %) of the organizations registrants reside within the City. of Downey. • Youth — youth status is defined as a person under 18 years old. • Team rosters — a comprehensive list of participant names, addresses including city and zip code, the name of the parent/guardian if applicable. Page 2 • League — any youth sports organization, consisting of a minimum of four same - sport teams with the same board of directors, Code of Conduct and Certificate of Insurance coverage. Name of Organization: Primary Contact Contact Name: Address: Home Phone: Cell Phone: Secondary Contact Contact Name: Address: Home Phone: Cell Phone: Reeistration Information Park site requested: Dates requested: Time requested: I have read the City of D shared the user ' lions understand registrati provid Signature of Date: Submit completed City of Downey Youth Sports Organization Registration Request Form nization Registration Policy and have and and its representatives. I iscretio i n scheduling youth sports organization d. ision is final. 'I verify that the information ent or designee: Work Phone: email: Title: ation request form to Community Services in City Hall at 11111 Brookshire Ave, Downey, CA 90241 ■ u■■aft■mu■■u■nn■a■icammomma■■lm i■minuo nu■■u■■innu ■ ■n■n■ For Official Use Only Date Received: Residency Affidavit: : Board of Directors Roster: City Staff: Liability Submitted: Other Comments: A group of 100+ enjoyed an afternoon at the Downey Senior Monday's Program and Dinner on Monday, November 7 at the Downey Adult School. Barbara J. Riley Community & Senior Center (BJR) staff participated in a Red Cross hosted shelter evacuation training on November 10 and November 17. A group of 50 adults enjoyed an afternoon at the Kodak Theatre to take in the amazing Cirque du Soleil show "Iris" and enjoy lunch in the Hollywood and Vine area. On November 22 a Turkey Raffle was held to give away 15 turkeys that were given to BJR to distribute to seniors by 58 District Assembly Member Charles Calderon's office. Transit and Barbara J. Riley Community & Senior Center were closed for the Thanksgiving Holiday. TO: Recreation and Community Services Commissioners FROM: Arlene Salazar, Acting Director of Parks and Recreation Social Services STAFF REPORTS Transit operations assisted with transporting volunteers and parade participants at the annual Chamber of Commerce Holiday Parade on December 4. The annual Holiday Home Decorating Contest was held in December. Entry forms were due on December 5 and judging occurred on December 8. Commissioners and a member of the Soroptimist International of Downey assisted with the judging. On December 14 members of the City Council presented the awards to the category winners: Area 1 Area 2 CITY OF DOWNEY, CALIFORNIA DATE: January 3, 2012 TOTAL DISPLAY 1st 13 Bar lin Avenue Yanez Family 2nd 12507 Bellder Drive Jesse & Dustin Willis 3rd 12246 Eastbrook Avenue Steve & Linda Jones a Honorable Mentions: 8503 Dalen Street Edilberto Sema 10225 Angell Street David & Rina Espinoza BEST USE OF LIGHTS 1st 8402 Conklin Street Michael Contreras 2nd 7821 Brookmill Road The Alba Family H:\Community ServicesSADM INISTRATIOMSteph WaNdnsV( & C CofnmIsstonWgendas\FY 11- 1212012 -01 -03 staff report.doc a 3rd 7964 Borson Street Pat & John Ruth TOTAL DISPLAY 1st 2nd 3rd LAWN /ROOF DISPLAY 1st 2nd RELIGIOUS DISPLAY 1st Honorable Mentions: BEST U OF LIGHTS 1st 2nd TOTAL DISPLAY 1st 2nd 3rd LAWN /ROOF DISPLAY 1st 2nd BEST USE OF LIGHTS 1st 2nd 3rd WINDOW DISPLAY 7619 Nada Street 12023 Morning Avenue 7453 Benares Street 11923 Rives Avenue 7712 Phlox Street 7614 Yankey Street 13441 Verdura Avenue 7414 Luxor Street Area 3 7521 Cleargrove Drive 10438 Western Avenue 7504 Muller Street 9922 Norlain Avenue 7303 Finevale Drive 9912 Norlain Avenue 10324 Pomering Ave. Area 4 10337 Mattock Avenue 10302 Mattock Avenue 8427 Cherokee Drive The Boyles Family Alex Carrillo Raquel V. Avila Jones & Beckham Carlos Soler The Gilberts The Coronel Family Daniel & Krystle Richard Julia Murillo Joey. & Joshua Herrera The Jackson Family Lorenzetti Family Heidi Lockwood Sandy Richard Torres Family Olivares Family Mary Melcarek Boyles Family Reno & Jeanne Earwood Jim & Carey Dutton Gary Stevens 1st 11018 Marbel Ave ANJMATED DISPLAY 1st 10509 Clancey Avenue LAWN/ROOF DISPLAY 1st 9219 Stoakes Avenue 2 H:1Community ServioessADMINISTRAT1ONtSteph Watkins\R &C ConxnissionlApendaisFFY 11- 12%2012 -01-03 staff reportdoc 2nd 9203 Eglise Avenue Vicente & Silvia Marino TOTAL DISPLAY 1st 2nd . 3rd Honorable Mentions: AREA 1 AREA 2 AREA 3 AREA 4 CHRISTMAS MAGIC SANTA'S AWARD CHRISTMAS IN MOTION SANTA'S WORKSHOP NORTH POLE AWARD HOLIDAY FANTASY TOYLAND AWARD CHRISTMAS SPIRIT WINTER WONDERLAND 9713 Shellyfield Road 8358 Lubec Street 10223 Pico Vista Road 9062 Passons Blvd. 10331 Pico Vista Road 9196 Cecilia Street MAYOR'S AWARD 8401 Dalen Street 7839 Puritan Avenue 9922 Norlain Avenue 10945 Hasty Avenue CITY -WIDE AWARDS 9384 Suva Street 10257 Mattock Avenue 10509 Clancey Avenue 10903. Hasty Avenue 9219 Stoakes Avenue 9620 E. Florence Avenue 8564 Suva Street 10216 Gaybrook Avenue 12507 Bellder Drive 3 H:\Community Services1ADMINIS1RATIOMateph watidns\R & C Commission Raul Echmendia Grzebyk Family Kirk & Ann Broomall Gloria & Sylvia Rodriguez Dominick Dilello Amy Melendrez Robert Prestwood Rider & Soto Family Lorenzetti Family Mike Boyd, Lang Brothers & Kyle Trudeau The Barger Family Messer /Hughes The Dufton Family The Moyes Family Gary Stevens Doreen Reel The Smith Family Joseph Eagen The Willis Family On December 7 the holiday Cafe Quill was enjoyed by 160 adult guests who danced and ate dinner at -BJR: On December 8 a group. of ,50 adults enjoyed a day at Disneyland enjoying all the amazing holiday decorations and amusement park offerings. Seniors enjoyed making Christmas holiday themed arts and crafts at the make -it and take -it craft workshops held on December 9 and 16. BJR hosted the annual Downey Fire Department toy give -away on December 19. Tickets for the 2012 Travel Film presentation are currently on -sale. The films will be hosted at BJR on Monday afternoons with doors opening at 1:30 pm for a 2:00 pm show performance. Cost is $5 per person. Shows: Recreation Parks Programs The "North Pole Calling" program was offered this holiday season for Downey residents. The registration cards were available at :city hall from Tuesday, December 6 through Tuesday, December 13. The recreation staff made "Santa's" calls on Wednesday December 14 and Thursday December 15, between the hours of 6:00 - 7:00 pm. The calls were made to the parent's children that have filled out an information card about their child's interests, hobbies, the school they attend and the child's gift list. The Santa calls are scripted with a special conversation for each of the youth ages 4 to 8. The free youth outdoor park program "Holiday Haven" was offered December 19 through December 30 for ages 6 to12 years of age. The days of operation were Monday through Friday at the following sites. Apollo, Brookshire, Dennis the Menace, Furman, Golden and Rio San Gabriel (the parks were closed Christmas Day and New Years Day). Popular activities conducted were holiday arts n crafts, paper snow ball. play, soccer -. playground tag, dodge ball and the Youth New Year's party on December 30. ASPIRE The ASPIRE Program was open from school dismissal 11 :45 am to 6 pm for elementary school minimum days on December 6 — 9. The program provided lunch to the students with the assistance of the Downey Unified School District Food Services. Each school site went on a field trip to the LA Zoo. in addition to the field f 1p,:staff planned fun and exciting activities for the week. January 30, 2012 - Pony Express: Echo of Hoofbeats February 27, 2012 - Wings Across the Channel March 19, 2012 - Autumn Across America April 23, 2012 - Soul of India May 14, 2012 - South and Central America 4 M :tCommunity Ser ifoesiADMINISTRAT10MlSteph watkinslR & C CommissionlAgendas1FY 11 1212012 -01 -03 staff repoitdoc The ASPIRE program implemented an ASPIRE basketball program at the Middle School sites. The 9 week basketball program began with 3 weeks of clinics and conditioning. The players from Griffiths, Sussman, and West were then assigned to teams. Practice was held on day a week at each school site and games were held on Wednesdays . at the McCaughan gym. The league was overseen by a professional coach /trainer with the assistance of ASPIRE staff. The ASPIRE program was visited by the Scholastics Books company. Scholastics is in talks with Global Learning, the creator of the LitART curriculum, to purchase and publish the curriculum. Scholastics wanted to see LitART in action and Global Leaming choose two ASPIRE sites to demonstrate the curriculum. Scholastics was impressed with not only ASPIRE's LitART implementation, but the afterschool program as a whole. The ASPIRE Program implemented a Program called ZAP (Zero's are not Permitted) at Griffiths, Sussman, and West Middle Schools. ASPIRE students who have a "D" or "F" in any class are assigned to ZAP. The. ZAP students get 2 hours of homework assistance with a credentialed teacher and ASPIRE staff Monday — Thursday. The goal of ZAP is to help students raise there grades to a "C" or better. Grades are checked on an on -going basis to track student progress. If students have raised their grade to a "C" or better at progress reports they graduate from ZAP and return to the regular ASPIRE activities and clubs. 5 M:1Community ServicesIADMINISTRATION1Steph Watkfes R & C ComrnissionlAgendassFY 11- 1212012 -01-03 staff report doc Zumba has been offered at Alameda, Ward, Sussman, Gauldin this Fall. Zumba is a fun and energetic dance /exercise program to encourage students to get moving. The students are enjoying the class. Zumba will be offered at the remaining ASPIRE program site during the winter and spring. Theatre Rentals January 18 January 21 January 28 Feb 16 — March 4 March 1 March 10 March 23 & 24 March 31 April 2 April 6 &7 April 14 April 25 April 29 May 1 May 2 May 3 May 4-6 May 9 May14 May 16 May 17 May 18 May19 May 31 - June 17 June 23 -24 June :29 -30 West Middle School Winter Concert "Stories and Songs: David Hidalgo and Louie Perez" Downey Symphony Orchestra Downey Civic Light Opera "Red, Hot and Cole" "The Temptations" Cheryle Williams "A License to Love" "Defending the Caveman" Downey Symphony Orchestra Warren High School CSF Awards Sebastian Sidi Masters of Harmony Annual Spring Show Warren High School Senior Awards New Century Singers Warren High School Spring Concert Warren High School Golden Bear Awards Downey High School Viking Awards Dance Competition Downey High School Dance Competition East Middle School Spring Concert Downey High School & East Middle Spring Jazz Gala Downey High School Senior Awards West Middle School Spring Concert "Paul Rodriguez" Downey Civic Light Opera "The Pajama Game" Santa Fe Springs Center for the Performing Arts Ballet Folklorico Mixteco 6 H Community ServiceslADMINISTRATIOMSteph WatkinslR &C ComieissionlAgendas\FY 11- 12129t2 41-03 staff report.doc, FY 2011 -2012 Apollo Brookshire Crawford Dennis the Menance Discovery Sports Complex Furman Golden Independence Rio San Gabriel Temple Treasure Island Wilderness Community Services Department November 2011 Graffiti Abatement (Area: Square Feet) 1 Currentl Same Month I Month Previous year 1840 600 150 80 70 260 145 1 1805, 1220 0 200 280 2590 120 310 60 50 185 4151 29701 8901 351 2001 200 Current )(earl to date 10,540 2,100 1,150 790 70 825 5,355 5,2651 4,0901 701 3,2901 1,285 S:\Community Services \Statistics \FY 2011- 2012\Recreation\Parks \Graffiti abatement Previous Year Y -T -D % to date I Change 8450 1460 2380 1120 95 2055 27401 67451 64901 5151 38601 1170 25% 44% - 52% -29% -26% - 60% 95% -22% -37% - 86% -15% 10% Source: Public Works 3 FY 2011/2012 Rio Hondo Event Center Monthly Activity Report Current Same Month Current Year Previous Year Y -T -D % Month I Previous year to date I to date ( Change Events 72 63 250 225 11% Attendees 4,273 3,560 15,226 13,399 14% Executive Dining Room 12 14 32 37 -14% Tournament Banquets 7 6 26 21 24% Fee paid to City July August September October November December January February March April May June TOTAL Y -T -D 10,000 10,000 10,000 10,000 40,000 54,080 Y -T -D % Change 24,080 -58% 10,000 0% 10,000 0% 10,000 0% -26% S: \Community Services \Statistics\FY 2011 - 2012 \RHGC \Mark Shelton \Monthly Report October 2011 4 FY 2011/2012 Rounds of Play 18 Hole Weekday 18 Hole Weekend 9 Hole Seniors Students Tournaments Participants Revenue Green Fees Cart Rentals Drivin • Ran • e Current I Same Month I Current Year I Previous Year I Y -T -D % Month Previous year to date to date Change 1,115 1,167 1,098 959 0 8 183 142,680 34,989 10,101 City of Downey Rio Hondo Golf Shop Monthly Statistics 1,172 1,341 1,077 925 0 10 487 145,721 37,890 9,252 7,992 7,301 6,046 4,925 164 67 3,370 885,451 224,322 64,014 8,180 7,476 6,183 4,560 225 67 3,243 861,092 220,935 64,470 Source: Steve LaBarge S: \Community Services\Statistics\FY 2011- 2012\RHGC\Steve LaBarge\Monthly Activity and Revenue (Steve's report) November 2011 - 2% - 2% -2% 8% -27% 0% 4% FY 2011 -2012 Community Services Department Downey Theatre Monthly Statistics I Current I Same Month I Current Year I Previous Year Y -T -D % Month Previous year to date to date Change Programs 5 8 33 34 -3% Audience 2,039 4,086 14,139 14,046 1% Revenue $9,927 $20,665 $96,159 $82,197 17% S:\Community Services \Statistics\FY 2011- 2012\Theatre\FY 2011 -12 Statistics November 2011