HomeMy WebLinkAboutResolution No. 11-7304RESOLUTION NO. 11-7304
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DOWNEY,
APPROVING THE DESTRUCTION OF CERTAIN OBSOLETE RECORDS OF
THE CITY MANAGER’S DEPARTMENT.
WHEREAS, the City Council of the City of Downey adopted a Citywide Records
Management Program on June 9, 1998; and
WHEREAS, the City Clerk has certified that the records listed are no longer required by
the City and are eligible for destruction pursuant to Section 34090 of the California Government
Code as indicated on “Destruction of Original Public Records” attached hereto as Exhibit “A“
and pursuant to the above Citywide Records Management Program and the City Attorney has
concurred in this certification; and
WHEREAS, the City Manager has requested and authorized certain obsolete City
Manager Department records listed on Exhibit “B“ attached hereto to be destroyed and the City
Attorney has concurred in this authorization.
NOW. THEREFORE. THE CITY COUNCIL OF THE CITY OF DOWNEY DOES
HEREBY RESOLVE AS FOLLOWS:
SECTION 1. As authorized by California Government Code Section 34090 and the City
of Downey Citywide Records Retention Policy adopted on June 9, 1998, the City Council hereby
authorizes and approves the destruction of the obsolete City Manager’s Department records as
listed on Exhibit “B“ attached hereto.
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
APPROVED AND ADOPTED this 13th day of December, 201 1.
B,„.,,”
mmi;. BROSSMER, Mayor
ATTEST
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WETnt;in3ty cTa
I HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of
the City of Downey at a regular meeting held on the 13th day of December, 2011, by the
following vote, to wit:
AYES :
NOES:
ABSENT:
ABSTAIN:
Council Members: Gafin, Guerra, Vasquez, Mayor Brossmer
Council Member: None
Council Member: Marquez
Council Member: None
SmiimcmraJO'
RESOLUTION NO. 11–7304
PAGE TWO
EXHIBIT A
DESTRUCTION OF ORIGINAL PUBLIC RECORDS
I hereby certify that:
the records listed below are more than two years old, do not affect the title to real property or
liens thereon, are not court records, are not, to my knowledge to be kept further by a statute, are
not the minutes, ordinances or resolutions of the legislative body of the City or of any City Board
or Commission, and are no longer required by the City. I request authority to destroy same
pursuant to Section 34090 of the Government Code of California.
SEE ATTACHED EXHIBIT “B"
; Z-G , /‘
DateDep;rt in
I have reviewed the above-described records for historical value and for compliance with the
established retention r9quirements, and I consent to their destruction.
II - o 6- 1 /
DateC
I con;the above-described
tLlcp [ IIa
l&
Date
records
I certify that the destruction of the above-described records was approved by the City Council of
the City of Downey, California; by Resolution No.11 -7304 at the regular meeting of the City
Council held in Downey, California, on the 13th day of December , 2011, and that by
said Resolution, the Department Head or his/her designee was authorized to destroy the
records
L)-
C
I ha fertify that, pursuant to
/
city of Downey December 16_, 2011
State of California Date
destroyed on / a// s-
the foregoing authority, the above-describe'I records were
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RESOLUTION NO. 11-7304
PAGE THREE
EXHIBIT B
Box No.
1
Contents & Inclusive Dates
Miscellaneous Correspondence – 1990-2002
Gann Initiative - 1986 (General correspondence)
Bullet Train - 1983-1 984
Legislative Advocacy correspondence - 1991-2004
Conflict of Interest – 1973-1 980 (Memos, Form 7305)
James Santangelo Conflict of Interest Case - 1987-1 988 '