HomeMy WebLinkAbout05. Tem Svcs City Clerks Office
AGENDA MEMO
DATE: September 13, 2011
TO:
Mayor andMembers of the City Council
FROM:
Gerald M. Caton, City Manager
SUBJECT: Temporary Services for the City Clerk’s Office
RECOMMENDATION
That the City Council appropriate $65,000 to procure temporary services for the City
Clerk’s Office and authorize the City Manager to execute one or more agreements up to
said amount.
DISCUSSION
The City Clerk’s Office is normally staffed by one part-time and two full-time employees
responsible for officiating elections; documenting the legislative actions of the City
Council; managing the City’s official records; filings with the Fair Political Practices
Commission and Secretary of State; bid openings; municipal code updates; requests for
information and responses to subpoenas; and other projects and tasks as necessary to
support other City departments.
Since February, the office has had one part-time Interim City Clerk and one part-time
secretary. Temporary assistance in the office is necessary while the City continues
recruiting to fill the vacancies. Therefore, the City Council is asked to authorize the City
Manager to execute one or more agreements for temporary services, in an amount not
to exceed $65,000, to provide assistance until the Clerk’s Office vacancies can be filled.
FISCAL IMPACT
Up to $65,000 would be paid with funds transferred to the City Clerk’s Office’s contract
services account from the amount previously budgeted for salaries in the City Clerk’s
Office.
CITY OF DOWNEY, CALIFORNIA