HomeMy WebLinkAbout03. Cash Contract S.S. 622 Streets Resurfacing
AGENDA MEMO
DATE:
September 13, 2011
TO:
Mayor and Members of the City Council
FROM:
Office of the City Manager
By: John Oskoui, P.E., Director of Public Works
SUBJECT:RECOMMENDATION TO ACCEPT COMPLETION OFCASH
CONTRACT NO. S.S. 622 – RESIDENTIAL STREETS RESURFACING
PROJECT; AND TO DIRECT THE PUBLIC WORKS DIRECTOR TO
FILE THE NOTICE OF COMPLETION
RECOMMENDATION
That the City Council accept the improvements constructed under Cash Contract No.
S.S. 622 – Residential Streets Resurfacing Project, approve the final construction
contract amount of $1,055,191.42 and direct the Public Works Director to file the Notice
of Completion.
BACKGROUND
On November 9, 2010, the City Council approved plans and specifications for Cash
Contract No. S.S. 622 - Residential Streets Resurfacing Project, on various residential
street segments throughout the City.
The goal of the project was to extend the pavement life on residential streets, enhance
accessibility for pedestrians, and improve drainage, and eliminate potentially hazardous
conditions.
On January 11, 2011, the City Council awarded Cash Contract No. S.S. 622 to Hardy &
Harper, Incorporated for the Residential Streets Resurfacing Project in the amount of
$1,247,000.00.
The City successfully negotiated three contract change orders with Hardy & Harper,
Incorporated, to effect certain changes in the scope of work on the project. These change
orders primarily involved credits for deleted or modified work such as utilizing
conventional asphalt concrete pavement in lieu of rubberized asphalt concrete and
reducing the depth of pavement grinding and excavation needed to resurface the
residential streets. The net overall savings resulting from these change orders was
$183,058.88.
DISCUSSION
As of July 29, 2011, all work under Cash Contract No. S.S. 622 has been completed per
previously approved plans and specifications and to the satisfaction of staff; therefore,
the project is deemed complete and staff recommends releasing the remaining funds to
Hardy & Harper, Incorporated.
CITY OF DOWNEY, CALIFORNIA
Mayor and Members of the City Council
Cash Contract No. 622 – Residential Streets Resurfacing Project
September 13, 2011
Page 2
Specifically, the improvements constructed under the Residential Streets Resurfacing
Project included the following items:
Reconstruction/resurfacing of deteriorated pavement on various residential street
segments throughout the City (approx. 4.1 miles of residential streets, 8,862 tons
of asphalt concrete pavement);
Construction of new curb ramps at intersections to enhance pedestrian
accessibility;
Repair of uplifted sidewalk, curb ramps, driveway approaches and curb and
gutter;
Reconstruction of non-standard driveway approaches, curb ramps, and sidewalk
to comply with Americans with Disabilities Act (ADA) standards;
Reconstruction of deteriorated cross gutters;
Trimming and root pruning of parkway trees;
Replacement of traffic striping and pavement markings; and
Incidental replacement of traffic signal loop detectors.
FINANCIAL IMPACT
The final cost of the construction work, including all change orders and net reduction in
contract quantities, is $1,055,191.42. The total authorized amount by the City Council
for the construction work, which included a ten percent contingency, was
$1,500,000.00.
The total final project cost is $1,184,145.04, which includes all design, construction,
contract administration, and inspection costs. Sufficient funding is available for all items
of work for this project, as detailed in the table on the following page.
Mayor and Members of the City Council
Cash Contract No. 622 – Residential Streets Resurfacing Project
September 13, 2011
Page 3
CONSTRUCTION CONTRACT COST SUMMARY
Description Amount
Base Contract Amount $1,247,000.00
Contract Change Orders (Savings) ($183,058.88)
Decrease in Contract Quantities (Savings) ($8,749.70)
TOTAL CONSTRUCTION CONTRACT COST $1,055,191.42
TOTAL PROJECT COST SUMMARY
Description Amount
Total Construction Contract Cost $1,055,191.42
Project Design $52,840.00
Inspection, Construction Engineering & Contract Administration $76,113.62
TOTAL PROJECT COST: $1,184,145.04
PROJECT FUNDING
Account Number Gas TaxTotal
26-16622 $1,500,000.00 $1,500,000.00
TOTAL PROJECT FUNDING: $1,500,000.00
FUNDING SURPLUS: $315,854.96
S:\AgendaMemosCC2011\09-13-11\SS622 Acceptance